Administrative Associate, Women Friendly Cities (WFC)

Volunteering Admin Human Resources

Overview

Deliver quality services in administration and HR for Women Friendly Cities Project.

You have:

• Seven years of relevant experience in administrative functions, including HR.
• Proficiency in current office software applications and corporate IT systems is required.
• Certification in Human Resources is an asset.
• Experience in computing travel related entitlements is an asset.
• Experience in working on development or humanitarian issues is an asset.
• Familiarity with UN procedures and working methods is an asset.
• Working experience with an international organization is an asset.

Contract

This is a UNV National Expert contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Expert contracts.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

The Administrative Associate, based in Ankara, will be delivering quality services administration and HR related matters of WFC staff as well as their administrative follow-up procedures. S/he will demonstrate a client-oriented, results-focused approach to interpreting the rules, procedures and guidelines in relation to HR and administration for Women Friendly Cities Project, while also providing support to the Country Office (CO).

● Provides soft assistance in the form of facilitating operations that directly affect the effectiveness of WFC programme and its activities. ● Promotes consistency and institutional alignment, which supports government and other counterparts' understanding and engagement with UN procedures. ● Ensures operational continuity in the cases of UNFPA’s programmatic work with or report to UMT/key experts. ● Advises and follows-up on a variety of human resources requests and enquiries regarding but not limited to, WFC personnel, including key experts, short and long-term consultants and experts; collects and researches background information and provides guidance on relevant human resources guidelines and procedures. ● Supports the recruitment process of WFC Project, including vacancy announcements, organization of and participation in short list/written test/interview panels, preparation of relevant score sheets/questions/criteria, preparation of minutes, conduct of reference check/academic credentials verification and medical clearance requirements, preparation of offer letters. ● Assists in ensuring uninterrupted support for WFC by managing contracts of personnel engaged in the programme by monitoring of contractual status of personnel to ensure timely preparation and issuance of contract extensions upon completion of required performance assessments. ● Acts as Leave Monitor of UNVs recruited for WFC project, reviewing eligibility of leave requests. ● Assists in the implementation of the office learning plan, based on the needs assessment conducted for WFC staff and personnel. ● Reviews, maintains, and updates confidential personnel information, records, and files; ensures completeness and accuracy of records and that follow-up system on actions are taken. ● Adapts processes and procedures, anticipates and contributes to the management of operational requirements of the WFC project inputs under development programme in terms of contracts, equipment, customs/asset/vehicle management, and other programme and project-related events to facilitate programme/ project delivery. ● Directly facilitates partners’ participation in meetings or events. ● Contributes to the implementation of operational strategies through full compliance of administrative activities with UNFPA rules, regulations and policies ● Supports the administrative work of the CO. ● Supports travel arrangements and reviews travel related payments in compliance with UNFPA Duty Travel policy; as a support to the WFC Programme Assistant if needed. ● Provides logistical and administrative support for workshops, missions, and field activities. ● Prepares requests and supporting documents for payments, including common service payments. ● Raises Requisitions in Quantum concerning travel and other administrative expenses. ● Acts as the Country Office Human Resources Associate Back-Up as needed; ● Performs other related duties as required.

Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers programme mandate within their assignment and promote voluntary action through engagement with communities in the course of their work. As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities: ● Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day, 5th of December). ● Be acquainted with and build on traditional and/or local forms of volunteerism in the host country. ● Provide annual and end of assignment self-reports on UN Volunteer actions, results and opportunities (for instance at https://vra.unv.org). ● Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc. ● Assist with the UNV Buddy Programme for newly arrived UN Volunteers. ● Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

● Accountability ● Adaptability and flexibility ● Creativity ● Judgement and decision-making ● Planning and organising ● Professionalism ● Self-management

• Seven years of relevant experience in administrative functions, including HR.
• Proficiency in current office software applications and corporate IT systems is required.
• Certification in Human Resources is an asset.
• Experience in computing travel related entitlements is an asset.
• Experience in working on development or humanitarian issues is an asset.
• Familiarity with UN procedures and working methods is an asset.
• Working experience with an international organization is an asset.

This is a volunteer assignment, not an employment. By sharing your time, energy, and talents, you can support communities in need and become part of something greater than yourself — a global movement for peace, development and humanitarian aid. Volunteering strengthens trust, solidarity, and reciprocity among citizens, and it can promote a sense of belonging and purpose.

The UN Volunteer will be based in Ankara and responsible for arranging her/his own housing and other living essentials. The complete UN Volunteer Conditions of Service: https://explore.unv.org/cos.

Summary of National UN Volunteer (Expert) Entitlements: (paid in local currency) • Current Monthly Living Allowance (MLA) is USD 2,260 (paid in local currency) • Private insurance: Health, dental, life and dismemberment coverage by CIGNA As per UN’s diplomatic mission status, it is not included in National Security Institution’s (SGK) system but can be only initiated on private basis. • Entry allowance: USD 400 • Exit allowance: USD 113 per month and upon the satisfactory completion of assignment • Annual leave: 2.5 days accrued per calendar month • Free access to different learning platforms and UN & UNV network

Notes: 1) The allowances are in no way to be understood as a salary, compensation or reward in exchange for the volunteer work. The full entitlements at the duty station: https://app.unv.org/calculator.

The purpose of the allowances and entitlements paid to UN Volunteers is to enable UN Volunteers to sustain a secure standard of living at the duty stations in line with United Nations standards without incurring personal costs. Contingent on specific eligibility criteria, location of the volunteer assignment, and contractual type and category, the payment of allowances will begin from the date of Commencement of Service. The allowances are in no way to be understood as salary, compensation, or reward in exchange for the UN Volunteer’s service. For more information on entitlements please read the Condition of Service (https://explore.unv.org/cos).

2) It's important to note that UNV assignments are volunteer assignments, not employment.

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Potential interview questions

Added 10 months ago - Updated 10 months ago - Source: unv.org