Administrative and Human Resources Assistant

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. The UNV will assist with the human resources functions of the mission.

Under the overall supervision of the Head of Resources Management and the direct supervision of the National Human Resources Officer, the UNV will perform the following functions:

1- Assist the IOM HR focal point for processing recruitment requests in the mission:

a- Review recruitment requests and all supporting documents b- Advertise vacancies. c-Filtration of applications and preparation of long lists. d- Check eligibility criteria of candidates and provide clearance to panel. e- Attend interviews with panel members and monitor interviews process f- Check Candidate assessment forms (CAF) and provide inputs to panel members prior to submission to COM g-Reference check h- Contact selected candidates and prepare the formal offer to them

2- Assist with the creation, maintenance and update personnel files for all national/international staff, interns, consultants and UNVs in the mission.

3- Assist in maintaining and reviewing the attendance sheets and leave records.

4- As needed, assist in following up on contract extensions and separations to ensure administrative process are completed.

5- Assist in preparing HR letters and NVs for staff members.

6- Assist in issuing IOM / UN ID cards for IOM staff members.

• Accountability; • Adaptability and flexibility; • Creativity; • Judgement and decision-making; • Planning and organizing; • Professionalism; • Self-management.

• Experience working in the UN or other international development organizations is an asset. • Experience in conducting recruitment processes is an asset. • Experience in the Oracle recruitment system is an asset. • Excellent oral and written skills; excellent drafting, formulation, reporting skills; • Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively. • Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel; • Solid overall computer literacy, including proficiency in various Microsoft Office applications (Excel, Word, among others), email, and internet; familiarity with database management; and office technology equipment; • Ability to work with tight deadlines; • Have affinity with or interest in migration management, volunteerism as a mechanism for durable development, and the UN System.

Cairo, Egypt is a family duty station with a wide range of services (health, education and leisure) and good living conditions. It has long been a center of the region’s political and cultural life, with high levels of tourism. Like other similar cities, Cairo offers good quality of life in terms of access to shopping centers, banks, medical services, educational facilities, cultural events, etc. The Arab Republic of Egypt has a unique geographical position in Northeast Africa, at the crossroads of Europe and Asia, on the Mediterranean and Red Sea, and its connection to Sub Saharan Africa through the Nile Valley.