Travel & Administrative Assistant

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 1,641 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

OBJECTIVES OF THE PROGRAMME

The mission of the Division of Health Emergencies (WHE) is to build the capacity of Member States to assess, prevent and manage health emergency risks, and lead and coordinate the international health response to contain outbreaks and to provide effective relief and recovery to affected populations. The WHE Division brings together and enhances WHO's operational, technical and normative capacities in outbreaks, emergencies and risk analysis to address all health hazards across the risk management cycle in a predictable, capable, dependable, adaptable and accountable manner. The Programme is designed to operate within the broader humanitarian and emergency management architecture in support of people at risk of, or affected by, outbreaks and emergencies, consistent with ways that strengthen local and national capabilities.

DESCRIPTION OF DUTIES

In the context of the WHO Health Emergencies Programme, the Travel & Administrative Assistant will ensure and support stable day-to-day travel processes of the business operations unit in the WHO Country Office. The incumbent will be deployed to emergency operations when required:

1. Ensure transport support of daily Business Operations unit routines activities with appropriate transportation means, facilities and equipment.

2. Draft visa support letters and support with other documentation required for entry visas in UKR.

3. Support BOS team with drafting Travel Requests (TRs) when requested.

4. Serve as focal point for WHO travel rules and procedures in cooperation with EURO Regional office Travel Section5. Liaise with all Staff Members to submit their Travel plan in quarterly basis and ensure the plan is approved by supervisors and then WR.

5. Assist New staff member in their travel arrangement and advise on the best direct rout, serve as a focal point in staff travel arrangement with the support and coordination with the fleet team.

6. Liaise with the fleet team in updating travel routes within the country and revision of WHO shuttles.

7. Act as induction focal point on the travel policies.

8. Provides timely & proactive assistance on all travel needs in the context of the emergency response.

9. In close cooperation with the Field Security Officer, ensure that appropriate and safe living conditions are provided to WHO deployed staff and responders.

10. Perform any other related travel-specific duties, as required by the functional supervisor.

REQUIRED QUALIFICATIONS

Education

Essential: Equivalent to graduation from secondary school or technical or commercial school.

Desirable: Higher education from an accredited educational institution an asset.

Experience

Essential: At least 5 years of relevant experience in the travel support field

OR 3 years of relevant experience in the travel support field with a First level university Degree in public or business administration or any other relevant degree.

Desirable: Experience in an international environment or institution. Relevant experience in WHO or in the UN.

Use of Language Skills

Essential: Excellent knowledge of English and Local language.

Desirable: Knowledge of any other official UN language.

Functional Knowledge and Skills

Sound organization and wide range of office skills. Sound knowledge of using office and computer packages, ability to multitask, to work under pressure and independently when required. Demonstrated ability to provide sound methodological, technical advice and guidance in travel processes. Excellent analytical, planning and organizational skills. Ability to work in complex national or international settings Demonstrated ability to work in multicultural and multidisciplinary settings and excellent inter-personal skills. Ability to monitor and communicate progress in terms of process and results. Excellent communication, facilitation, and report-writing skills.

Other Skills

Excellent knowledge of Microsoft Office applications. Knowledge of ERP/Oracle applications is an asset.

WHO Competencies

1. Teamwork

2. Respecting and promoting individual and cultural differences

3. Communication

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at USD 19,032 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• Only candidates under serious consideration will be contacted.
• A written test may be used as a form of screening.
• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net.
• Some professional certificates may not appear in the WHED and will require individual review.
• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.
• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
• For information on WHO's operations please visit: http://www.who.int.
• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.
• The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply for WHO jobs.
• Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to [email protected].
• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.
• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.
• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
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