Supply Assistant

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 1,641 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

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PURPOSE OF THE POSITION

In the context of the WHO Health Emergencies Incident Management System (IMS), at the field event level, the Supply Assistant will support logistics and operations units. He/She will assist the OSL Officers/TL and emergency teams in the establishment of the tactical means to perform the setting and management of the WHO and EOC premises, ensuring timely and adequate supply of the required medical and non-medical commodities and providing health logistics support to ensure that WHO health activities are performing up to Sphere standards. The incumbent will be deployed to emergency operations when required.

OBJECTIVES OF THE PROGRAMME

The mission of WHO's Health Emergencies Programme (The Programme) is to help countries, and to coordinate international action, to prevent, prepare for, detect, rapidly respond to, and recover from outbreaks and emergencies.

ORGANIZATIONAL CONTEXT

The Supply Assistant, provides adequate skills to the OSL team, helping to build a robust organizational model to support onsite Health Response. Under the overall guidance of the OSL Officer, OSL TL & the Incident Manager, and within the delegated authority.

DESCRIPTION OF DUTIES

1.Support Event Response forecast needs by assisting OSL officer in charge to make field assessment and field data collection.

2.Follow unit's workplan and OSL OPS monitoring tools according to supervisor requirements.

3.Ensure logistics support of daily Emergency response team routines activities with appropriate transportation means, facilities and equipment.

4.Provides timely & proactive assistance and support to the supervisor on all supply needs in the context of the emergency response.

5.Assist passengers at airport and liaise with Airport authorities; collect passengers list and freight documents.

6.Support daily petty cash emergency procurement.

7.Facilitate customs clearance, reception, transportation, storage and distribution of supplies to affected areas and populations.

8.Assist WHO warehouse management and inventory exercises; follow stock control mechanisms.

9.Assist the maintenance of the required stockpiles of essential emergency equipment, e.g. personal deployment material, radios, satellite telephones, IT equipment, etc.

10.Assist officer in charge of Office, EOC and Compound management to ensure adequate infrastructure maintenance (Minor repairs, Power Supply access, Cleanliness of premises).

11.Assist WHE fleet management, including planning and monitoring fleet movements, oversee the maintenance of vehicles.

12.In close cooperation with the Field Security Officer, ensure that appropriate and safe living conditions are provided to WHO-deployed staff and responders.

13.Support WASH activities management and check WASH standard are up for all WHO facilities.

14.Provide quality assistance to the set up and maintenance of cold chain facilities for any medical items requiring temperature control environment.

15.Monitor and report regularly to the emergency team, drawing their attention to needs, gaps and problems, and proposing remedial actions.

16.Perform any other related incident-specific duties, as required by the functional supervisor.

REQUIRED QUALIFICATIONS

Education Qualifications

Essential: Completion of secondary education or equivalent.

Desirable: Higher education from an accredited educational institution an asset (involving but not limited to - University degree in development economics, business, administration, logistics, supply chain management or related area). Training or knowledge of supply management and monitoring.

Experience

Essential: At least 5 years of experience in area of administration and/or logistics OR a combination of a relevant Bachelor's degree with 3 years of experience in of administration and/or logistics in lieu of the 5 years of experience outlined.

Desirable: Relevant experience in WHO or another UN agency and non-governmental organization during humanitarian response an asset.

Skills

Sound organization and wide range of office skills.

Sound knowledge of using office and computer packages

Ability to multitask, to work under pressure and independently when required.

WHO Competencies

1. Teamwork 2. Respecting and promoting individual and cultural differences 3. Communication 4. Knowing and managing yourself 5. Ensuring the effective use of resources

Use of Language Skills

Essential: Expert knowledge of English and Ukrainian. Desirable: Intermediate knowledge of Russian or other Official WHO Languages.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at USD 19,696 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

1. This vacancy notice may be used to fill other similar positions at the same grade level.

2. Only candidates under serious consideration will be contacted.

3. A written test and/or an asynchronous video assessment may be used as a form of screening.

4. In the event your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net. Some professional certificates may not appear in the WHED and will require individual review.

5. According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.

6. Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and E-Manual.

7. The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics. The WHO is committed to achieving gender parity and geographical diversity in its workforce. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply. Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to [email protected].

8. An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter (https://www.who.int/about/who-we-are/our-values) into practice.

9. WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of short-listed candidates.

10. WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

11. WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.

12. The statutory retirement age for staff appointments is 65. For external applicants, only those who are expected to complete the term of appointment will normally be considered.

13. For information on WHO's operations please visit: http://www.who.int

14. This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.

15. Please note that WHO’s contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Please note that WHO’s contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at [email protected].

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