TRANSPORT OFFICER

Logistics & Procurement

Overview

Manage downsizing of vehicle fleet and spare parts effectively

You have:

• High school diploma or equivalent is required.
• A valid driver's license is required.
• Technical or vocational certificate in mechanical engineering, transportation, logistics or other related fields is desirable.
• Supply Chain Certification (SCOR-P or equivalent) is desirable.
• Certification in project management (PRINCE 2 or equivalent) is desirable.
• Certification in Property Management / Fixed Assets Management is desirable.
• A minimum of ten (10) years of progressively responsible leadership and management experience in motor vehicle transport operations management or related area is required.
• A minimum of five (5) years of combined experience in transport spare parts management and / or fleet maintenance operations at the international level is required.
• Proven knowledge and experience of the acquisition / procurement process is required.
• Proven ability and experience in drafting SOWs, SORs, technical evaluations for third party contracts and associated knowledge of LVAs, POs and invoicing procedures is required.
• Hands-on experience with ERP systems (for example UMOJA) is required.
• A minimum of 3 years of progressively responsible experience in supervising a team and management of surface transport operations in a post-conflict, conflict and military environment is desirable.
• Relevant working experience within the context of a humanitarian relief, military, emergency management, peacekeeping or disaster relief operation is desirable.
• Experience in BI, Power BI. Experience in sourcing, cleaning, and preparing data, selecting and developing visualizations/metrics that enable easy communication/interpretation by the users is desirable.
• Fluency in English (both oral and written) is required.
• A working knowledge of French is desirable.

Org. Setting and Reporting

The position is within the Liquidation Entity of the United Nations Multidimensional Integrated Stabilization Mission in Mali (MINUSMA), at Bamako. The incumbent participates in planning and the implementation of the downsizing of the property portfolio of vehicles, automotive equipment, and associated consumables and spare parts, considering different disposition options, including holdings in-situ and requirements from other field operations, other Secretariat entities, United nation Agencies, Funds and Programmes, asset disposal schedules, ongoing assessment, and prioritization of disposition actions.

Responsibilities

Within the limits of delegated authority, the Transport Officer, FS-6 will be responsible for the management and/or oversight of downsizing of the fleet of vehicles, automotive equipment, consumables and spare parts and carry out the following duties: Spare Parts Management • Oversees the forecasting of the requirements of transport materials including Spare Parts, Consumables, Workshop Tools and Equipment for the liquidation period mission wide. • Oversees the development and the implementation of the Preliminary Asset Disposal Plan (PADP) for vehicles and automotive equipment. • Reviews transport workshops requirements and provide input to the liquidation ground transport budget forecast of expenditure of spare parts, workshop tools, equipment and miscellaneous items required for all Transport workshop operations. • Manages the funds allocated to purchase all Transport materials at international and local markets through Acquisition Management & Procurement Sections. • Drives the implementation of the Transport Category Management Approach in Umoja to acquire goods that fall under Transport Category Management and required by other sections such as Engineering Section, Security and Safety Section, Field Technology Section, Aviation Section and MOVCON. • Coordinates and liaises closely with United Nations and external stakeholders including the, Procurement Section, Finance Section, Centralized Warehouse, MOVCON, UNGSC, vendors and contractors. • Oversees the establishment and management of the local Long-Term Agreements (LTAs), Blank Purchase Orders (BPOs), and disposal agreement for transport materials and services. • Coordinates the preparation of shopping carts for the acquisition of the inventory stocks' replenishment for spare parts, tools, equipment, and workshop miscellaneous items required for all workshops liquidation operations. • Manages Transport Materials inventory stocks of Spare Parts, Consumables, Workshop tools and equipment. • Oversees the continuous optimization and downsizing of the inventory stock of transport materials. • Manages the performance and complete performance evaluation of supervisees. • In close coordination with the Centralized Warehouse, monitor the implementation of Product ID (PID) verification to identify and replace the old, obsolete, and wrong PIDs. • Reviews and provides input to queries formulated by members of the Advisory Committee on Administrative and Budgetary Questions (ACABQ), Fifth Committee through the Transport Budget Office. • Provides input to queries from Result Based Budget (RBB). • Provides leadership and guidance on the spare parts inventory matters to transport staff members to ensure efficient spare parts usage. • Advises the Chief Transport Officer (CTO) on all matters related to downsizing the property portfolio, gradual depletion of stocks of consumables and supplies and spare parts, transfer and/or disposal of fleet of vehicles and associated automotive equipment. • Offers oversight to the regional transport officer/s, supporting them with their technical, operational, and functional strains to ensure, at all times, that adequate and correct spare parts, workshop tools and equipment are available to support liquidation operations, while ensuring continuous downsizing of the property portfolio. • Drives the operational matters related to the disposal, retrieval/decommissioning , monitoring/management and evaluation of contracts performance related to maintenance and disposal/destruction. • Oversees the preparation of Scope of Work (SOW)/Scope of Requirement (SOR), Technical Evaluation Criteria and KPIs for the establishment of contracts for provision of disposal/destruction services in collaboration with the Procurement Section. Maintenance Workshop duties: • Supervises vehicle inspections. • Supervises product upgrades initiated by a vehicle manufacturer. • Develops reports to document workshop performance (including personnel matters), vehicle warranties, vendor support and other workshop related activities. • Ensures that information in the Electronic Vehicle Monitoring System (EVMS) and Fuel log software packages is accurate and up-to-date. • Liaises with the manufacturer representatives for after sales warranty, technical fault claims, transfer if End-user Certificates. • Identifies requirements for spare parts, hand tools and workshop floor equipment. • Participates in the technical evaluations of bids received from vendors through the Procurement Section.

Competencies

Professionalism: Knowledge of regulatory framework governing the disposal of United Nations property during liquidation of a peacekeeping operation. Analytical capacity and proven business process management and project development skills. Ability to apply analytical skills in a wide range of statistics on logistics and property/asset management support operations and formulate proposals for corrective actions. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Client Orientation: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.

Education

• High school diploma or equivalent is required.

Job - Specific Qualification

• A valid driver's license is required.

• Technical or vocational certificate in mechanical engineering, transportation, logistics or other related fields is desirable.

• Supply Chain Certification (SCOR-P or equivalent) is desirable.

• Certification in project management (PRINCE 2 of equivalent) is desirable.

• Certification in Property Management/Fixed Assets Management is desirable.

Work Experience

• A minimum of ten (10) years (or five (5) years with a first level university degree) of progressively responsible leadership and management experience in motor vehicle transport operations management or related area is required.

• A minimum of five (5) years (or (3) years with a first level university degree) of combined experience in transport spare parts management and / or fleet maintenance operations at the international level is required.

• Proven knowledge and experience of the acquisition/ procurement process is required.

• Proven ability and experience in drafting SOW's, SOR's, technical evaluations for third party contacts and associated knowledge of LVA's, PO's and invoicing procedures is required.

• Hands-on experience with ERP systems (for example UMOJA) is required.

• A minimum of 3 years of progressively responsible experience in supervising a team and management of surface transport operations in a post-conflict, conflict and military environment is desirable.

• Relevant working experience within the context of a humanitarian relief, military, emergency management, peacekeeping or disaster relief operation is desirable.

• Experience in BI, Power BI. Experience in sourcing, cleaning, and preparing data, selecting and developing visualizations/metrics that enable easy communication/interpretation by the users is desirable.

Languages

• English and French are the working languages of the UN secretariat. For the position advertised, fluency in English (both oral and written) is required. • A working knowledge of French is desirable.

Assessment

• Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

• This position is temporarily available within the MINUSMA Liquidation Team until 31 December 2024. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment. • While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. • Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station. • Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation. • Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions.

Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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Potential interview questions

Added 2 years ago - Updated 1 year ago - Source: careers.un.org