Supply Chain Volunteer

Job Description

Founded in 1933, the International Rescue Committee (www.rescue.org) is a world leader in relief, rehabilitation, and post-conflict development services for those uprooted or affected by violent conflict and oppression. The IRC is currently working in over 40 countries around the world, addressing both the immediate and lifesaving needs of conflict affected people in emergencies and the reconstruction needs of post-conflict societies.

The IRC began programming in northern Uganda in 1998 in response to mass displacement and devastation wrought by rebel group, the Lord’s Resistance Army. In 2002, the IRC expanded to the remote, conflict-affected region of Karamoja and in 2011, began working with refugees in Kampala. Monitoring the influx of South Sudanese refugees at the end of 2015, the IRC began scaling up its response to refugees arriving in the West Nile region. By promoting durable solutions that deliver on the interdependent aims of saving lives, strengthening institutions, and supporting social cohesion, the IRC in Uganda is laying the building blocks for long-term stability and development - bringing people from harm to home. The IRC currently works in 9 districts in Uganda, including Kitgum, Lamwo, Kyegegwa, Moroto, Amudat, Yumbe, Arua, Kasese and Kampala. The IRC will be moving into additional/new locations in refugee settlements in Kiryandongo and Zombo.

The IRC is currently implementing its health and nutrition program in West Nile and Acholi focusing on providing primary health care services to refugees in their settlements. Similar services will be extended to the new locations starting January 2020.

Job Overview: Supply Chain Volunteer Will report to Senior Supply Chain Officer. He/she will be responsible for ensuring the overall care and maintenance of the lamwo stores and support with procurement related activities. The Supply Chain Volunteer must be able to maintain impeccable Supply Chain related files and maintaining audit-compliant records.

Roles and Responsibilities •Implementation and maintenance of standard IRC procurement policies and procedures •Ensuring that procurement is conducted in accordance with IRC and donor specific policies. •Attend all procurement committee meetings as a nonvoting member. •Coordination with Finance, Admin, and program departments to ensure integrated internal controls by raising timely payment requests for all vendor invoices with fully auditable supportive documentations submitted to Finance. •Ensuring that a transparent and responsive procurement process is implemented and maintained. •Routine communication, coordination, planning with the relevant staff/ programs regarding the order and delivery of supplies. •Ensuring that all supplies, services, and equipment required are delivered in time. •Establishment and maintenance of ethical, professional working relationship with suppliers •Follow up with staff to ensure attendance registers are obtained to support expedite vendor invoice payments. •Receive non-pharmaceutical inventory supplies delivered by vendors and preparing delivery reports matching the PO, supplier delivery notes and the invoices. •Maintain non pharma inventory store/ admin store and update all inventory tools to ensure proper tracking of inventory in and out of the store. •Participate in the monthly inventory counts for both pharma warehouse and non-pharma warehouses following all the standard operating procedures of Inventory counting. •Prepare waybills and gate pass for any goods that leave store/office. •Prepare and submit inventory reports weekly and end month. •Support admin to prepare consumption reports for all facilities including office to inform replenishments are approved. •Any other duties or tasks as assigned.

Qualifications

•Degree or Diploma in Procurement and Supply Chain Management. •Strong sense of personal integrity and commitment. •Attention to detail. •Ability to multi-task. •Team spirit and problem-solving abilities. •Available to join immediately •Knowledge of generic store management systems and forms. •Physically mobile, able to lift 30kg without strain. •Competent in spoken and written English •Good mathematical skills. •Competent in computer use and maintenance •Excellent interpersonal, organizational and time management skills

Professional Standards: The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

IRC is an Equal Opportunity Employer, and we value diversity at our organization. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, age, marital status, veteran status, disability status or any other characteristic protected by applicable law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request reasonable accommodation.