Supply Chain Assistant - Warehouse

Job Description

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home. The IRC has been working in Uganda since 1998 supporting nationals and refugees and various institutions in the country notably the government, community-based organizations, the civil society, and the private sector. The current program portfolio in Uganda includes health, peace building, gender-based violence, economic recovery and agribusiness, and children & youth. https://www.rescue.org/country/uganda. IRC has a country office in Kampala, a regional office in; Lamwo, Yumbe, Arua, Kiryandongo, Kyaka and Moroto.

Job Overview: Reporting to the Supply Chain Manager, the stores and warehouse officer is responsible for the efficient coordination and management of all warehousing and inventory management functions for IRC’s office in Kampala. The position must be able to rapidly turn Program materials around, whilst ensuring the security of the materials and maintaining audit-compliant records. The position will also be responsible for the standardization of policies and good warehousing practices in Kampala.

Duties and Responsibilities: •Understand, implement and / or maintain standard IRC inventory management policies and procedures. •Manage and document the receipt, handling, storage, release and reporting of goods through the IRC warehouse(s). •Collaborate with Health Manager to maintain adequate stock levels. •Manage casual laborers in the warehouse. •Ensure the maintenance of warehouse building(s), fittings and equipment. •Implement and ensure safety procedures. Timely escalation of safety concerns for the warehoused stock, personnel & property •Implement and ensure clear loading / unloading procedures, correct stacking and turnover (FIFO) procedures. •Advise the Supply Chain Manager of warehouse-specific issues or improvements. •Maintain the Warehouse activity book recording all outgoing and incoming receipts and activities. •Update as per IRC requirements, the Asset register, Asset inventory list and expendable store inventory list and produce monthly reports. •Coordinate with health team (Pharmacy technical and Health manager) to ensure strict adherence to transportation, storage, and distribution system •Contribute to the achievement of monthly Pharmacy stock KPI (Expiry, availability of essential medicines etc.) •Provide on-time, standard monthly reports to the Supply Chain Manager.

Goods reception and transport: •Receive and document all goods. •Keep an accurate and up-to-date record of the store contents and inward and outward movement of goods in the warehouse register or stock cards. •Responsible for arranging and overseeing the air transportation of goods in accordance with IRC procedures. •Where necessary organize or carry out the transportation of goods to the carrier premises for onward road shipment. •Supervise truck loading and documentation follow up.

Warehousing and Inventory: •Monitor security of IRC’s storage and supplies. •Receive completed store’s request forms and prepare the goods for issuance. •Ensure goods, equipment are signed for received on the request form (office expendables) or waybill (all other items). •Prepare a monthly report for the expendables store outlining all stock movements and remaining balances. •On a monthly basis, work with the Supply Chain Manager to reconcile the Warehouse register in the Asset tracking sheet and equipment issuance forms. •Update the stock record cards regularly. •Conduct routine inventory inspection and submit monthly report to Supply Chain Manager in timely manner.

Qualifications

•Strong sense of personal integrity. •Attention to detail. •Strong supervisory skills. •Ability to multi-task. •Team spirit and problem-solving abilities. •Bachelor’s Degree in Procurement and Logistics Management, Business Administration, Quantitative Economics, Supply Chain, or related disciplines •2 years of experience working as a stores and warehouse officer in a multi-cultural environment. •Possession of professional qualification such as CIPS is an added advantage •Good communication and staff management skills •Computer literacy (Microsoft Office Word and Excel spreadsheets; Outlook) •Excellent interpersonal and communication skills •Remains productive when under pressure. •Demonstrates a systematic and efficient approach to work. •Knowledge of generic warehouse management systems and forms •Competent in spoken and written English •Competency in data analysis and reporting

Professional code of Conduct: The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.