Supply Chain Officer (Procurement)

Contract

This is a DRC - National contract. More about DRC - National contracts.

WHO ARE WE?

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunities for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfillment of the wish to return home. The Danish Refugee Council was founded in Denmark in 1956 and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced. All our efforts are based on our value compass: humanity, respect, independence and neutrality, and participation.

ABOUT THE JOB

the position is responsible to ensure that all logistical matters are dealt in accordance with organizational standards and policies, this include weekly, monthly activities reports to the immediate supervisor. Supply chain Officer is in charge of Three main areas (asset management, procurement and fleet management) controlling and manages and deliver all required actions and qualification. He/she also supports the logistics unit in daily operation activities.)

Responsibilities:

• In accordance with procedures, responsible for ensuring appropriate authorizations and documentation for procurement activities in the country level.
• Implement DRC procurement policies and procedures, adhere to them and ensure proper use of them and all related standardized forms and formats.
• Closely work with Supply chain assistant and support him in daily activities and procuring the goods and services.
• Ensure that DRC office(s) receives quality goods and services at the most competitive prices.
• Assist with Supply Chain team leader in drafting new contracts and handling goods reporting when it requires.
• Make RFQ, ITB and participate in opening sessions.
• Keep up to date the procurement tracking sheet, price list and vendor list of DRC.
• Ensuring the procurement activity are carried out within policies and producers mentioned in DRC Operation Hand book and DRC Procurement Manual.
• Develop procurement plan for new project and annual procurement plan.
• Find out potential supplier to deal with them.
• Closely work and coordinate with finance department for payments of suppliers.
• Support sub offices in procurement affairs.
• Ensure that an organized filing system is in place.
• Ensure that Supply Chain documents are complete, up to date, and stored appropriately.
• Ensure DRC policies, procedures, and practices related to procurement are fully adhered and followed.
• Provide weekly work plans and monthly reports to Support Team Leader and actively participate in the weekly area coordination meetings and departmental meetings.
• Adhere fully to the DRC Code of Conduct.
• Any other tasks assigned by supervisor.

Key Deliverables:

• Assist other team members within the work group to achieve maintenance and/or other directive related to the position and to take proper care of work, tools and equipment.
• Demonstrate a commitment to quality assurance for all works undertaken and to observe polices procedures and occupational health and safety regulations of workplace.
• Conduct good coordination and communication with other DRC member and supply on-time the requirements of them.
• On time refueling the fuel reservoir of offices and guest houses. And on time report the consumption to the supervisor.
• Support sub-offices in daily activities and get proper report of them.

Key stakeholders:

• Program team,
• Supply chain Team,
• Finance Team,
• Suppliers
• Government Sectorial Departments)

We Offer:

• Salary and conditions will be in accordance with the DRC salary scale

Experience and technical competencies:

• At least 3 years of progressively responsible experience in Procurement operations.

Education:

• BA in Business Administration, Economics
• Solid computer skills (Word, Excel, PowerPoint)

Languages:

• Good English writing and oral communication skills
• Good knowledge of both Dari and Pashto

Application process:

Female interested candidates are highly encouraged to apply.

Interested? Then apply for this position by clicking the below apply button. All applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in the same language as this vacancy note. CV-only applications will not be considered.