Pharma Storekeeper Assistant - Male ( Afghan National Only )

Job Description

Duties and Responsibilities:

General Duties

Emergency health projects targeting displaced, war affected and vulnerable populations in Afghanistan. Developmental typed projects aimed at long term and sustainable behavior change in general population and state health employees to improve public health outcomes.

The storekeeper will directly report to the Field Supply Chain Manager/Fields Supply Chain Officer/Field Logistics Officer

The Storekeeper is responsible for ensuring the overall care and maintenance of the assets, Inventory of all none-Food items, medicines, medical supplies and Warehousing management and maintaining all relevant systems tracking up to date. The position holder should be able in proper recording, tracking, conducting asset, inventory, medicines, pharmaceuticals, NFI and other food items. The storekeeper also ensures warehouse physical count on regular basis and maintain up-to-date records as well rapidly turn Program materials around, whilst ensuring the security of the materials and maintaining audit-compliant records.

In close coordination with field Supply Chain Manager, Supply Chain Officer or Logistics Officer the Storekeeper will perform following activities but not limited to:

Specific Duties:

- Understand, implement and / or maintain standard IRC inventory management policies and procedures. - Receiving and verifying the accuracy of incoming and outgoing shipments that includes medicine, pharmaceuticals, NFI and other food items. - Sorting, placing, and putting away the goods in the appropriate place in the warehouse according to each donor and grants coding. - Prepare appropriate documentations for shipment of goods moving from one location to another one and update warehouse documents and records. - Oversee trucks loading operations to ensure all policies and procedures are followed accordingly. - Maintains accurate inventory records thorough the use of a computerized inventory system. - Manage and document the receipt, handling, storage, release and reporting of goods through the IRC warehouse(s). - Manage casual laborers in the warehouse while handling goods or relocating. - Ensure the maintenance of warehouse building(s), fittings and equipment on a regular basis. - Implement and ensure clear safety procedures. - Implement and ensure clear loading / unloading procedures, correct stacking, and turnover (FIFO) and (FEFO) procedures. - Be able to make and handle the delivery of cargos and other national shipments. - Advise the field coordinator of warehouse-specific issues or improvements. - Maintain the Warehouse activity book recording all outgoing and incoming receipts and activities. - Liaise with Procurement/SC Officers for the receipt of Goods, Supplies and equipment through proper documentation such as receipt of approved PR, Purchase Order, Invoice, and delivery report. - Tag and record all the items received in Asset’s data base before issuing them to requesting unit and coordinate well with Medical Logistics Manager and fields.

Warehouse and Inventory:

- Monitor security of IRC’s storage and supplies. - Receive completed store’s request forms and prepare the goods for issuance through store release order. - Ensure goods, equipment is signed for received on the request form (office expendables) or waybill (all other items). - Prepare a monthly report for the expendables store outlining all stock movements and remaining balances. - Receipt, count, place and record all medicine, pharmaceuticals, NFI and other food items at the time of receipt and deliveries. - On a monthly basis, work with the logistics or supply Chain Manager/Officer to reconcile the Warehouse register in the Asset tracking sheet, equipment issue forms and supplies receipt and release. - Update the stock record cards regularly. - Conduct routine inventory inspection and submit report to line manager in a timely manner. - Conduct Regular Warehouse inspection for pests, insects, and rodents’ control, take necessary action for any foreseen situations. - Conduct regular 20% cycle count and spot check in line with IRC policy and procedure. - Monitor the needed Items stock replenishment mechanism. - Follow up on In Kind Donations (IKD) on Transfer or disposal of an assets, medicine, medical supplies, and other goods as per IRC asset management policies and procedures. - Provide and assist line manager on required list of drugs, NFI, Pharmaceuticals and other food items. - Ensure warehouse goods and equipment are properly handled with BIN, Stock cards and updates are tracked on a regular basis. - Manage the close expiry products and inform line manager at least 8 months in advance for an immediate decision making. - To coordinate with line manager for the safe disposal of expired or disposed materials and maintain the approval and records in proper filing. - To ensure all assets, inventory, and warehouse data backup system. This includes scan of documents as digitalized with proper file name and date and both soft and hard copies are backed up monthly and submitted to line manager.

Qualifications

Qualification and Requirements:

- Bachelor’s Degree/Pharmacy study in in pharmacy/drug management or similar fields - At least 1-3 years’ experience working in warehouse storage. - Experience working with donors including USAID, OFDA, BPRM, UNHCR, DFID, ECHO, SIDA, SV, EU/EC and Knowledge of specific donor guidelines. - Field experience of managing medical storage or products in the past - Solid knowledge and understanding of practical Emergency managing storage and pharma products. - Experience in mitigating risk of fraud - Strong organizational, interpersonal and communication skills. - Strong analytical skills and computer competency with word processing, spreadsheets, databases, and other IT skills. - Possess leadership qualities and willing to exercise initiative. - Strong work ethic and pro-active problem solver. - Willingness to participate, contribute and lead the team under challenging working and living conditions. - Spoken and written English fluency preferably with command of Pashto and Dari.