Supply Chain Manager - Afghan Nationals Only

Logistics & Procurement

Overview

Oversee supply chain management and procurement activities.

You have:

• Experience in supply chain management.
• Proven experience in procurement and negotiation.
• Knowledge of inventory management systems.
• Strong analytical and problem-solving skills.
• Ability to manage and lead a team.
• Fluency in English.

Job Description

A. Supply Chain Planning

· The Supply Chain Manager is responsible for working closely with internal and external stakeholders to ensure effective supply chain planning and preparation to support program implementation. Supply chain planning includes;-

· Develop procurement plans for active grants, in collaboration with program Coordinators/Managers and internal and external stakeholders to support program implementation.

· Ensure program teams develop distribution plan for supplies and assets of closed grants in the warehouses.

· Coordinate with supply chain field staff to ensure that there is sufficient spaces in warehouses before sending program supplies to the field sites.

· clear job description.

· Preparing procurement plans, warehousing plans, transport plans and distribution plans.

· Implementing all IRC procurement SOPs

· Develop sourcing strategies and relationships with suppliers.

· Monitor supply market and conduct market surveys & analysis.

B. Procurement

Ensure:

· Perform Market Analyses by collecting, organizing and analyzing market data and financial reports

· Develop and regularly review Grant(s) procurement and distribution plans; ensuring resolution of all related issues collaborating with programs unit leadership.

· Develop and implement category sourcing strategy

· Handle Negotiations with suppliers

· Lead the bidding process by developing and issuing request for proposals (RFP) and completing a purchase request process

· Maintain relationships with suppliers, and program staff

· Prepare, review and utilize Procurement contracts, including Master Agreements (MPA, MSA) for purchases

· Prepare and submit timely and accurate supply chain report(s) to inform decision-making process.

C. Inventory, warehousing, and Assets Management

Ensure:

· Inventory control, including drug storage, Cold chain, buffer stock, contributions in kind stock (CIK) and food commodities

· Implement the IRC inventory policies with regard to all project Items including cycle count, reporting discrepancies, pharmaceutical quality assurance as well as cold chain policies where applicable.

· Develop and ensure material distribution plans and up-to-date and being adhered to.

· Coordinate inventory disposal procedures

· Placement of the assets maintenance plans as per IRC policies, including repairs and insurance coverage process.

· Conduct Asset needs assessment

· Handle asset and property disposal, and auction management

· Ensure that grant inventory and asset report is accurate, regularly produced, reviewed and approved before the Grant closing date.

D. Logistics and Fleet Operations

The role holder will

· Implement country specific fleet management policies that are consistent with Country department of transport requirements

· Dissemination and adherence of the vehicle safety policies by all vehicle users.

· Conduct transport need assessments

· Develop and monitor fleet movement plans, vehicle repairs, drivers’ assignment, vehicle safety, and fuel consumption.

· Develop vehicle management cost analysis

· The fleet legal status (customs clearance, registration, licenses, insurance) are up to date.

· Regular issuance, review, and usage of vehicle monthly reports to inform strategic decision-making process.

E. Compliance

· Identify, document and timely report any IRC procurement deviations following the mechanism in place for appropriate follow up.

· Ensure all staff (international and national) are familiar and comply fully with the IRC Way policies.

· Implement and sustain segregation duties in procurement and other related functions.

· Review and provide feedback on assigned supply chain reports submitted by country offices;

· Develop and support implementation of improvement plans.

· Promptly Inform the Deputy Director for Operations and/or County Director any areas of concern or potential or suspected supply chain policy violations.

· Provide constructive support to other functions to ensure effective, compliance to policies & procedures.

· Implement discrete, time-bound Supply Chain initiatives which improve performance or compliance (i.e. implementing post-audit corrective action plan);

F. Staff Management and Development:

· Support recruitment of Supply Chain staff (written tests and interviews) through the effective utilization of the IRC supply chain competency matrix.

· Ensure each team members' objectives are set following the organizational unit visions as well as operations context(s);

· Provide face to face and remote orientation to newly hired supply chain staff, in designated countries;

· Assess supply chain staff competency and training gaps and develop appropriate intervention programmes

· Deliver Training and Professional development programmed

· Coordinate training and maintain training records

G. Technical Management & Systems:

· Participate in the development and implementation of ERP, BvA and other Supply Chain systems and, when necessary, SC standard Operating Procedures.

· Pharmaceutical Supply Chain [Optional]

· In collaboration with the health team, ensure forecasts and supply planning for pharmaceutical supply are created for all health projects by project start date.

· With the guidance and support from global pharma leadership develop a supply strategy for the supply of pharmaceuticals (global, regional, national) including freight.

· Ensure the IRC standard pharmaceutical inventory tracking tool is in place and accurately maintained in each location

· Ensure implementation IRC pharmaceutical quality assurance policy, associated SOPs and procedures for Cold Chain best practice in the warehouse and in local transport.

· Ensure adequate drugs management and transportation tool and materials are available for the effective management of drugs.

Internal and/or external contacts:

· Internal: Regular relationships with regional and country Supply Chain staff at all levels, Deputy Director of Operations and Project Coordinators/Mangers. Actively participate in global and regional supply chain, conferences, and leading sessions as required.

. External: May Serve as IRC Supply Chain representative in outside meetings, other non-governmental organizations, inter-agency groups and foundations.

Qualifications

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Potential interview questions

Added 4 years ago - Updated 1 year ago - Source: rescue.org