Supply Chain Manager - Afghan Nationals Only
Job Description
A. Supply Chain Planning
· The Supply Chain Manager is responsible for working closely with internal and external stakeholders to ensure effective supply chain planning and preparation to support program implementation. Supply chain planning includes;-
· Develop procurement plans for active grants, in collaboration with program Coordinators/Managers and internal and external stakeholders to support program implementation.
· Ensure program teams develop distribution plan for supplies and assets of closed grants in the warehouses.
· Coordinate with supply chain field staff to ensure that there is sufficient spaces in warehouses before sending program supplies to the field sites.
· clear job description.
· Preparing procurement plans, warehousing plans, transport plans and distribution plans.
· Implementing all IRC procurement SOPs
· Develop sourcing strategies and relationships with suppliers.
· Monitor supply market and conduct market surveys & analysis.
B. Procurement
Ensure:
· Perform Market Analyses by collecting, organizing and analyzing market data and financial reports
· Develop and regularly review Grant(s) procurement and distribution plans; ensuring resolution of all related issues collaborating with programs unit leadership.
· Develop and implement category sourcing strategy
· Handle Negotiations with suppliers
· Lead the bidding process by developing and issuing request for proposals (RFP) and completing a purchase request process
· Maintain relationships with suppliers, and program staff
· Prepare, review and utilize Procurement contracts, including Master Agreements (MPA, MSA) for purchases
· Prepare and submit timely and accurate supply chain report(s) to inform decision-making process.
C. Inventory, warehousing, and Assets Management
Ensure:
· Inventory control, including drug storage, Cold chain, buffer stock, contributions in kind stock (CIK) and food commodities
· Implement the IRC inventory policies with regard to all project Items including cycle count, reporting discrepancies, pharmaceutical quality assurance as well as cold chain policies where applicable.
· Develop and ensure material distribution plans and up-to-date and being adhered to.
· Coordinate inventory disposal procedures
· Placement of the assets maintenance plans as per IRC policies, including repairs and insurance coverage process.
· Conduct Asset needs assessment
· Handle asset and property disposal, and auction management
· Ensure that grant inventory and asset report is accurate, regularly produced, reviewed and approved before the Grant closing date.
D. Logistics and Fleet Operations
The role holder will
· Implement country specific fleet management policies that are consistent with Country department of transport requirements
· Dissemination and adherence of the vehicle safety policies by all vehicle users.
· Conduct transport need assessments
· Develop and monitor fleet movement plans, vehicle repairs, drivers’ assignment, vehicle safety, and fuel consumption.
· Develop vehicle management cost analysis
· The fleet legal status (customs clearance, registration, licenses, insurance) are up to date.
· Regular issuance, review, and usage of vehicle monthly reports to inform strategic decision-making process.
E. Compliance
· Identify, document and timely report any IRC procurement deviations following the mechanism in place for appropriate follow up.
· Ensure all staff (international and national) are familiar and comply fully with the IRC Way policies.
· Implement and sustain segregation duties in procurement and other related functions.
· Review and provide feedback on assigned supply chain reports submitted by country offices;
· Develop and support implementation of improvement plans.
· Promptly Inform the Deputy Director for Operations and/or County Director any areas of concern or potential or suspected supply chain policy violations.
· Provide constructive support to other functions to ensure effective, compliance to policies & procedures.
· Implement discrete, time-bound Supply Chain initiatives which improve performance or compliance (i.e. implementing post-audit corrective action plan);
F. Staff Management and Development:
· Support recruitment of Supply Chain staff (written tests and interviews) through the effective utilization of the IRC supply chain competency matrix.
· Ensure each team members' objectives are set following the organizational unit visions as well as operations context(s);
· Provide face to face and remote orientation to newly hired supply chain staff, in designated countries;
· Assess supply chain staff competency and training gaps and develop appropriate intervention programmes
· Deliver Training and Professional development programmed
· Coordinate training and maintain training records
G. Technical Management & Systems:
· Participate in the development and implementation of ERP, BvA and other Supply Chain systems and, when necessary, SC standard Operating Procedures.
· Pharmaceutical Supply Chain [Optional]
· In collaboration with the health team, ensure forecasts and supply planning for pharmaceutical supply are created for all health projects by project start date.
· With the guidance and support from global pharma leadership develop a supply strategy for the supply of pharmaceuticals (global, regional, national) including freight.
· Ensure the IRC standard pharmaceutical inventory tracking tool is in place and accurately maintained in each location
· Ensure implementation IRC pharmaceutical quality assurance policy, associated SOPs and procedures for Cold Chain best practice in the warehouse and in local transport.
· Ensure adequate drugs management and transportation tool and materials are available for the effective management of drugs.
Internal and/or external contacts:
· Internal: Regular relationships with regional and country Supply Chain staff at all levels, Deputy Director of Operations and Project Coordinators/Mangers. Actively participate in global and regional supply chain, conferences, and leading sessions as required.
. External: May Serve as IRC Supply Chain representative in outside meetings, other non-governmental organizations, inter-agency groups and foundations.
Qualifications