Supply Chain Assistant (Afghan Nationals Only)
Assist in maintaining supply chain efficiency and compliance
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Overview
Assist in maintaining supply chain efficiency and compliance
You have:
- Bachelor’s degree in BBA or relevant field required.
- 1 to 2 years in a similar field or equivalent working experience with humanitarian organizations, preferably with INGOs.
- Skills in accountability and transparency required.
- Technical competency required.
- Fluency in Pashto, Dari, and English required.
- Proficient in computer skills (MS Word, Excel, Access, and internet) an advantage.
Job Description
- Maintain IRC Afghanistan Supply Chain policies and procedures. Ensure that these are available to all concerned staff in the field and communicated well. - Ensure compliance with Supply Chain policies and procedures and maintain an efficient procurement system for the field office. - Procure Goods, Services, and work in accordance with IRC’s Afghanistan Procurement Policy and Procedures and donors’ regulations. - Ensure each procurement process is transparently completed and sufficient procurement support documents are obtained to feed both procurement and finance files with the required documents and full audit trail. - Under the direct supervision of the Supply Chain Manager, implement internal controls and establish a reasonable and appropriate lead-time for ordering and delivery of goods. - Ensure to assist the Supply chain assistant and storekeeper and storage relevant activities whenever needed. - Ensure timely purchase and delivery of goods to programs/requestors. - Submit monthly supply chain reports to the Supply Chain Manager. - Assist Supply chain officer on the day-to-day supply chain activities and proper file keeping and updating. - Responsible for timely provision of forecast on all ongoing and pending purchases to the Supply Chain officer for monthly submission to the finance department. - Be aware of finance procedures and audit requirements. - Attend and participate in pieces of training identified/organized by your supervisor. - Follow any new procedures and guidelines designated in circulars from Supply Chain Coordinator, Deputy Director Operation, and Country Director. - Attend and actively participate in relevant meetings assigned by the Supply Chain officer. - Carries out other relevant duties as assigned by your supervisor.
Qualifications
- Education: Bachelor’s degree in BBA or Relevant - Years of Experience: 1 to 2 years in similar field or equivalent of working experience with Humanitarian organizations, preferably with INGOs. - Skills: Accountability, transparency, technical skill - Technical Competency: yes - Communication and reporting skills: yes - Fluency in Pashto, Dari, and English - Computer skills (including MS Word, Excel, Access, and internet) an advantage - Ability to work closely, professionally, and constructively with all others regardless of nationality, ethnicity, gender, religion, race, tribe, or cultural background
Potential interview questions
| Can you describe a time when you had to ensure compliance with a policy? | This question assesses your understanding of adherence to regulations and procedures. | Provide a specific example detailing the situation, your actions, and the outcomes. |
| How do you prioritize tasks when managing multiple procurements? | This checks your organizational skills in a high-volume environment. | Pro members can see the explanation. |
| Tell me about a challenging procurement process you managed. What were the obstacles? | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you handle conflicts within a team? | Pro members can see the explanation. | Pro members can see the explanation. |
| Why is transparency important in procurement processes? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 2 years ago
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Updated 1 year ago
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Source:
rescue.org
