Supply Chain Manager ( Afghan National Only )
Manage supply chain planning for effective program implementation.
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Overview
Manage supply chain planning for effective program implementation.
You have:
- Bachelor’s degree in business administration/Supply Chain Management or other related field.
- Advanced professional certification in supply chain management and/or emergency response management is strongly preferred.
- At least 5 years of experience in handling humanitarian supply chain.
- Strong ERP rollout and management skills.
- Demonstrated ability to develop and roll out supply chain policy and SOPs.
- Experience working with a diverse portfolio of donors and knowledge of specific donor guidelines.
- Ability to lead teams.
- Fluency in English, Dari, and Pashto is required.
Work Arrangement:
Job Description
Main Purpose of the Job:
A. Supply Chain Planning:
- The Supply Chain Manager is responsible for working closely with internal and external stakeholders to ensure effective supply chain planning and preparation to support program implementation. Supply chain planning includes. - Develop procurement plans for active grants, in collaboration with program Coordinators/Managers and internal and external stakeholders to support program implementation. - Ensure program teams develop distribution plan for supplies and assets of closed grants in the warehouses. - Coordinate with supply chain field staff to ensure that there are sufficient spaces in warehouses before sending program supplies to the field sites. - Ensure that supply chain department is well staffed and roles and responsibilities of each have clear job description. - Preparing procurement plans, warehousing plans, transport plans and distribution plans. - Implementing all IRC procurement SOPs - Develop sourcing strategies and relationships with suppliers. - Monitor supply market and conduct market surveys & analysis.
B. Procurement
Ensure:
- Perform Market Analyses by collecting, organizing, and analysing market data and financial reports. - Develop and regularly review Grant(s) procurement and distribution plans, ensuring resolution of all related issues collaborating with programs unit leadership. - Develop and implement category sourcing strategy. - Handle Negotiations with suppliers - Lead the bidding process by developing and issuing request for proposals (RFP) and completing a purchase request process. - Maintain relationships with suppliers, and program staff. - Prepare, review, and utilize Procurement contracts, including Master Agreements (MPA, MSA) for purchases. - Prepare and submit timely and accurate supply chain report(s) to inform decision-making process.
C. Inventory, warehousing, and Assets Management
Ensure:
- Inventory control, including drug storage, Cold chain, buffer stock, contributions in kind stock (CIK) and food commodities. - Implement the IRC inventory policies regarding all project Items including cycle count, reporting discrepancies, pharmaceutical quality assurance as well as cold chain policies where applicable. - Develop and ensure material distribution plans and up-to-date and being adhered to. - Coordinate inventory disposal procedures - Placement of the assets maintenance plans as per IRC policies, including repairs and insurance coverage process. - Conduct Asset needs assessment. - Handle asset and property disposal, and auction management - Ensure that grant inventory and asset report is accurate, regularly produced, reviewed and approved before the Grant closing date.
D. Logistics and Fleet Operations
- Implement country specific fleet management policies that are consistent with Country department of transport requirements. - Dissemination and adherence of the vehicle safety policies by all vehicle users. - Conduct transport need assessments. - Develop and monitor fleet movement plans, vehicle repairs, drivers’ assignment, vehicle safety, and fuel consumption. - Develop vehicle management cost analysis. - The fleet legal status (customs clearance, registration, licenses, insurance) are up to date. - Regular issuance, review, and usage of vehicle monthly reports to inform strategic decision-making process.
E. Compliance
- Identify, document and timely report any IRC procurement deviations following the mechanism in place for appropriate follow up. - Ensure all staff (international and national) are familiar and comply fully with the IRC Way policies. - Implement and sustain segregation duties in procurement and other related functions. - Review and provide feedback on assigned supply chain reports submitted by country offices. - Develop and support implementation of improvement plans. - Promptly Inform the Deputy Director for Operations and/or County Director any areas of concern or potential or suspected supply chain policy violations. - Provide constructive support to other functions to ensure effective, compliance to policies & procedures. - Implement discrete, time-bound Supply Chain initiatives which improve performance or compliance (i.e., implementing post-audit corrective action plan);
F. Staff Management and Development:
- Support recruitment of Supply Chain staff (written tests and interviews) through the effective utilization of the IRC supply chain competency matrix. - Ensure each team members' objectives are set following the organizational unit visions as well as operations context(s); - Provide face to face and remote orientation to newly hired supply chain staff, in designated countries. - Assess supply chain staff competency and training gaps and develop appropriate intervention programs. - Deliver Training and Professional development programs. - Coordinate training and maintain training records.
G. Technical Management & Systems:
- Participate in the development and implementation of ERP, BvA and other Supply Chain systems and, when necessary, SC standard Operating Procedures. - Pharmaceutical Supply Chain [Optional] - In collaboration with the health team, ensure forecasts and supply planning for pharmaceutical supply are created for all health projects by project start date.
- With the guidance and support from global pharma leadership develop a supply strategy for the supply of pharmaceuticals (global, regional, national) including freight. - Ensure the IRC standard pharmaceutical inventory tracking tool is in place and accurately maintained in each location. - Ensure implementation IRC pharmaceutical quality assurance policy, associated SOPs, and procedures for Cold Chain best practice in the warehouse and in local transport. - Ensure adequate drugs management and transportation tool and materials are available for the effective management of drugs. - Internal: Regular relationships with regional and country Supply Chain staff at all levels, Deputy Director of Operations, and Project Coordinators/Managers. Actively participate in the global and regional supply chain, conferences, and leading sessions as required. - External: May Serve as IRC Supply Chain representative in outside meetings, other non-governmental organizations, inter-agency groups, and foundations.
Qualifications
Job Requirements:
Education:
- Bachelor’s degree in business administration/ Supply Chain Management or other related field. - Advanced professional certification in supply chain management and/or emergency response management is strongly preferred.
Work Experience:
- At least 5 years of experience in handling humanitarian supply chain. - Strong ERP rollout and management skills. - Demonstrated ability to develop and roll out supply chain policy and SOPs. - Clear training and mentoring ability. - Experience working with a diverse portfolio of Donors and knowledge of specific donor guidelines. - Experienced and authorized to drive manual transmission 4WD vehicles.
Demonstrated Skills and Competencies:
- Have a high degree of flexibility and ability to work under sometimes extreme hardship conditions against tight deadlines. - Strong computer and communication equipment skills, including Microsoft Office applications, HF and VHF radios. - Ability to lead teams. - Change management - Risk management - Decision-making capability - Cross-Functional collaboration - Conflict resolution skills - Strategic thinking - Result Focus - Effective Communication - Problem-Solving ability
Language Skills:
Fluency in English, Dari, and Pashto is required
Potential interview questions
| Can you describe a time you improved supply chain efficiency? | This question assesses your problem-solving and initiative-taking skills in a supply chain context. | Provide a specific example of a challenge faced, the actions taken to address it, and the results achieved. |
| How do you handle conflicts with suppliers? | The interviewer seeks to understand your negotiation and conflict resolution skills. | Pro members can see the explanation. |
| Describe your experience with ERP systems in supply chain management. | Pro members can see the explanation. | Pro members can see the explanation. |
| What strategies have you implemented for effective inventory control? | Pro members can see the explanation. | Pro members can see the explanation. |
| Tell me about a time when you had to train a new staff member. | Pro members can see the explanation. | Pro members can see the explanation. |
Added 2 years ago
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Updated 1 year ago
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Source:
rescue.org
