Supply Chain Assistant

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

UNMISS was established in 2011 under the auspices of the UN Department of Peacekeeping Operations (DPKO); subsequently, UNMISS mandate has been renewed through resolutions 2057 (2012), 2109 (2013), 2155 (2014), 2187 (2014), 2223 (2015), 2241 (Dec. 2015), 2304 (2016) and 2327 (2016), 2392 (Dec. 2017), 2406 (Mar. 2018), 2459 (Mar. 2019), 2514 (Mar. 2020), 2567 (Mar. 2021), 2625 (Mar. 2022).

Under the general supervision and guidance of the Warehouse Officer, the PCIU is responsible for the following:

• Receive and process requests for goods and preparing the pick list and issue vouchers for approved requests. • Prepare inventory for delivery against approved issue vouchers and ensuring timely delivery of goods to the beneficiaries. • Support identification of “minimum, restock (re-order) and maximum stock levels” of warehouse materials. • Prepare various Warehouse Activity Reports including Key Performance Indicators (KPIs), inventory, one hundred percent (100%) expendable accuracy and statistics reports. • Ensure that the handling of issue vouchers, picking of stock and preparation of issue vouchers for delivery to clients, to avoid potential mistakes in the process. • Track the issue and consumption of expendable items and developing scales of issue. • Support the initiation of write-off actions and coordinate with Service Support Sections/Claims/Board of Survey (BOS)/Local Property Survey Board (LPSB). Updating asset status in the Umoja. • Undertaking the conduct of monthly stock take of expendable items. Conducting annual full physical inventories as required. • Verify inventory stock levels based on demand history. Review demand history and verify Days of Supply (DOS) levels for on hand stock, safety stock levels and minimum/maximum levels for inventory. Implement measures to prevent a stock out situation for fast-moving items from occurring and prepare stock replenishment lists for approval of the Warehouse Supervisor. • Receive, store, maintain, secure and issue stocks to the Centralized Warehouse customers and maintain an accurate transaction history for all receipts and issues.
• Conduct proper warehouse housekeeping on a continuous basis. Ensure all items received for storage are labelled, properly arranged in the storage shelves/bins, and correctly entered in the database. • Support the planning of goods requirements for the entitled customers in the region. • Ensure database accuracy for the movement of stock in the warehouse. When discrepancies are noted, initiate investigation and correction of database records as required. • Submit reports at prescribed time intervals for activities in all warehouses to management. • Perform any other related tasks as may be required by the Warehouse Supervisor.

Furthermore, UN Volunteers are required to: • Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day); • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country; • Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities; • Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.; • Assist with the UNV Buddy Programme for newly-arrived UN Volunteers; • Promote capacity development activities and transfer of skills to national personnel during the assignment; • Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible

• Integrity and professionalism • Accountability • Planning, effective organizational and problem-solving skills • Teamwork and respect for diversity • Communication • Flexibility and willingness to live and work in hazardous and remote places • Commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity, and self-reliance; and commitment towards the UN core values.

warehousing and inventory management in retail logistics and/or exposure to any of the Supply Chain Management functional components.

Proven ability to analyze data.

Experience in a large international organization is an advantage.

Solid computer skills, including full proficiency in various MS Office applications (Excel, Word etc) and other IT applications and office technology equipment.

Have affinity with or interest in humanitarian relief, post-conflict situations, volunteerism as a mechanism for durable development, and the UN System.

Sound security awareness.

Living conditions vary between UNMISS duty stations. Each duty station where UNMISS has a field presence has basic residential camp facilities, which includes running water and electricity. Candidates should be aware that accommodation may be austere with the possibility of water shortages and power blackouts. On arrival in Juba accommodation will be on a share basis. Ablutions will also be shared. As the accommodation situation improves single unit accommodation, with an attached ablution, should become available in all locations. Hard wall accommodation is available in Juba.

All UNMISS duty stations apart from Entebbe, Uganda are considered non - family duty stations. The security level of UNMISS duty stations is classified by the UN Department of Safety and Security (UNDSS) who will brief on arrival. A number of locations in South Sudan are prone to conflict.

Primary health care services (preventive and curative) are provided in 11 United Nations Owned Equipment (UNOE) Level-I clinics, 21 Contingent Owned Equipment (COE) Level-I clinics, 4 COE Level-II medical facilities within the mission area and the establishment of contractual agreements for Level-III and Level-IIII care outside the mission area. The 4 Level-II facilities available in Juba, Bor, Malakal and Wau, run by the Troop Contributing Countries (TCC), take referrals from the Level-I clinics and provide hospital-based care.

The climate is tropical with a rainy season in many areas, which should normally span from around April to October. Ability to live and work in difficult and harsh conditions is essential.