Supply Assistant

Volunteering Logistics & Procurement

Overview

Oversee supply chain operations and manage inventory effectively in Mali

You have:

• Minimum one year experience in the use of an ERP for management of inventory (e.g. SAP) is required.
• Accountable for United Nations Owned Equipment (UNOE) and all items in stock and in use.
• Supervise the receiving, inspection and issuance of Supply items.
• Participate in preparation of Statement of Requirements (SOR) and Statement of Works (SOW).
• Ensure safe working environment in the warehouses and comply with security recommendations.

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

The United Nations Multidimensional Integrated Stabilization Mission in Mali (MINUSMA) was established by Security Council resolution 2100 of 25 April 2013 to support political process in that country and carry out a number of security-related tasks. The Mission has been asked to support the transitional authorities of Mali in the stabilization of the country and implementation of the transitional roadmap, focusing on major population centers and lines of communication, protecting civilians, human rights monitoring, the creation of conditions for the provision of humanitarian assistance and the return to displaced persons, the extension of State authority and the preparation of free, inclusive and peaceful elections.

Under the direct supervision of Regional Supply Officer, the UN Volunteer will undertake the following tasks:

• Accountable for United Nations Owned Equipment (UNOE) and all items in stock and in use;
• Process the check procedures for staff upon Check-In and Check-Out (CICO) request;
• Supervise the receiving, inspection and issuance of Supply items; Prepare and submit Cargo Movement Requests (CMRs) to MOVCON for transfers of materials from one location to another; Prepare cargo in line with convoy schedules.
• Review approved requests for all commodities, and issue them in accordance with approved quantities, appropriate scales of issue, mission priorities and stock availability; All transfers and issues of items are done through UMOJA – the organization uses an ERP called UMOJA for the management of its inventory.
• Supervise the receipt/deliveries of all stock from/to sectors and the accuracy of the delivery against database; Participate in Receipt and Inspection of items delivered by vendors.
• Participate in preparation of Statement of Requirements (SOR), Statement of Works (SOW) and in Technical Evaluation of bids.
• Maintain inventory accuracy for stock on hand through the assigned Storekeeper; Coordinate with Regional Technical Units (Engineering, Transport, and CITTS) representative and the Regional Administration Officers (RAOs) on materials requirements for new, ongoing and planned projects and activities.
• Coordinate the conduct of cycle counts, bring any noted discrepancies to the attention of the Supervisor;
• Establish and maintain appropriate warehouse facilities for commodities, control all items subject to storage expiration and assist operating a commodity disposal system in accordance with UN regulations; Ensure safe working environment in the warehouses.
• Collect and collate, on a monthly basis, all documentations (e.g. delivery slips, R&I reports, invoices, CMRs, etc.) for onward submission to the MINUSMA Headquarters in Bamako for further processing.

Adaptability and Flexibility, Commitment and Motivation, Communication, Ethics and Values, Integrity, Planning and Organizing, Professionalism, Respect for Diversity, Working in Teams

supply or material management; Minimum one year experience in the use of an ERP for management of inventory (e.g. SAP) is required.

Bamako is a non-family duty station with a difficult security and working environment. Mali is a non-family duty station. Living conditions are acceptable in Bamako, but security instructions need to be strictly complied with. Adequate housing is available for rent at US$ 500-1500 per month. The national currency is the Franc CFA (April 2020 exchange rate was 1 US$ = 600 FCFA). Visa credit cards are accepted in some hotels and larger shops. Mali is a country prone to malaria, so mosquito nets are highly recommended. Basic medicines are available from pharmacies, but provision needs to be made for specialized medication.

Security recommendations from the UN Department of Safety and Security (UNDSS) must be followed by all UN Staff in the course of their assignments in Mali.

For the sake of rewarding experience, UN volunteers in MINUSMA carry out their duties with flexibility, commitment, and a willingness to live and work in challenging conditions including heat and limited water and electricity supply.

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Potential interview questions

Added 2 years ago - Updated 1 year ago - Source: unv.org