Supply Assistant

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UN MINUSMA - United Nations Multidimensional Integrated Stabilization Mission in Mali

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Application deadline 1 year ago: Thursday 19 May 2022 at 00:00 UTC

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Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

• Ensure the effective upstream and downstream flow of communications for the desired outcomes by each staff member. • Conduct a routine work on the warehouse internal process improvements to review the bin cards and ensure the real-time transaction in Mission data base. • Achieved the cycle count targets in line with the Mission KPIs. • Pursue the required the data analysis for fast consuming items for management decision.

Under the direct supervision of Regional Supply Officer, the UN Volunteer will undertake the following tasks • Supervise the receiving, inspection and issuance of Mission items; prepare and submit Cargo Movement Re-quests (CMRs) to MOVCON for transfers of materials from one location to another. • Review approved requests for all commodities, and issue them in accordance with approved quantities, appropriate scales of issue, mission priorities and stock availability. • All transfers and issues of items are done through UMOJA – the organization uses an ERP called UMOJA for the management of its inventory. • Supervise the receipt/deliveries of all stock from/to sectors and the accuracy of the delivery against the database; participate in Receipt and Inspection of items delivered by vendors. • Coordinate the conduct of cycle counts, bring any noted discrepancies to the attention of the Supervisor; establish and maintain appropriate warehouse facilities for commodities, control all items subject to storage expiration and assist operating a commodity disposal system in accordance with UN regulations. • Review and analyses the undetermined Umoja warehouse transaction to comprehend for corrective action. • Conduct the cycle count and achieve 25% lines of items of the warehouse by every quarter, working towards a 100% inventory count by May 31st to complete the inventory count. Inventory reconciliation to identify and correct the discrepancy if any happen with the coordination and approval of supervisor. • Participate in Receive & Inspection process and ensure to confirm the Putting away in Mission Data base, Umoja within allowed time. • Effective Implementation of Bin cards in Warehouse and container Yard to record all stocks in/Out transaction in real time of the event. • Review and analyses the undetermined Umoja warehouse transaction to comprehend for corrective action.

• Integrity and professionalism: demonstrated expertise in area of specialty and ability to apply good judgment; high degree of autonomy, personal initiative and ability to take ownership; willingness to accept wide responsibilities and ability to work independently under established procedures in a politically sensitive environment, while exercising discretion, impartiality and neutrality; ability to manage information objectively, accurately and confidentially; responsive and client-oriented. • Accountability: mature and responsible; ability to operate in compliance with organizational rules and regulations. • Commitment to continuous learning: initiative and willingness to learn new skills and stay abreast of new developments in area of expertise; ability to adapt to changes in work environment. • Planning and organizing: effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priorities and to plan, coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities. • Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity and gender; • Communication: proven interpersonal skills; good spoken and written communication skills, including ability to prepare clear and concise reports; ability to conduct presentations, articulate options and positions concisely; ability to make and defend recommendations; ability to communicate and empathize with staff (including national staff), military personnel, volunteers, counterparts and local interlocutors coming from very diverse back-grounds; ability to maintain composure and remain helpful towards the staff, but objective, without showing personal interest; capacity to transfer information and knowledge to a wide range of different target groups;

A minimum of 4 years’ experience in any ERP on Inventory and/or Warehouse management is required. Umoja / SAP knowledge in warehousing and/or inventory management is as advantage. A minimum of 3 years experience in supervision of a warehouse is required. MS Office.

Kidal is a non-family duty station, category E, with a difficult security and working environment. Due to the security situation, movements around the city are often restricted. Accommodation is provided inside the integrated camp. The living conditions in, Kidal is very harsh with extreme heat (Temperature up to 50°C) in the months of May to August, sandstorms in July to August, Newcomers are recommended to carry appropriate clothing. In the months of December to February, it is winter (Temperatures down to 7-8°C) with a lot of mosquitos and other insects. Heavy jackets and other appropriate clothing are recommended. Accommodation: Like all UN personnel, UN Volunteers based in Kidal/Tombouctou/Gao/Mopti/Menaka/Tessalit are accommodated in UN premises, for which they contribute by 100 USD/month. UN provided accommodation in Mali is compliant with wellbeing standards, i.e. female/male bathrooms. Hospital Facilities: The Level I for TCC/PCC is accessible for staff. If needed, an evacuation to Gao where Level I and Level II are located will be done. Security recommendations from the UN Department of Safety and Security (UNDSS) must be followed by all UN Staff in the course of their assignments in Mali. Appropriate measures are in place to mitigate the current security risk for UN personnel in the country. All UN Volunteers, like all UN personnel, undergo a security briefing and the 3-day mandatory training “Safe and Secure Approaches in Field Environments” (SSAFE) upon arrival, where practical guidance and recommendations are provided regarding security threats in Mali. An additional security briefing is provided upon arrival to the final duty station. Welfare: A welfare committee is also active in all duty stations to ensure sufficient access to welfare commodities, including food supplies. The welfare committee organizes activities depending on the security situation. Emergency contacts (security, medical, staff counselling, UNV Office) are made available for all UN Volunteers upon arrival, and each individual is provided with a VHF radio and a call sign, which can be used at all time. For the sake of rewarding experience, UN volunteers in MINUSMA carry out their duties with flexibility, commitment, and a willingness to live and work in challenging conditions including heat and limited water and electricity supply.

Added 1 year ago - Updated 1 year ago - Source: unv.org