Storekeeper ( Afghan Nationals Only )

Work Arrangement:

Job Description

Main Purpose of the Job:

In close coordination with field Supply Chain Manager, Supply Chain Officer or Logistics Officer the Storekeeper will perform following activities but not limited to:

- Understand, implement and / or maintain standard IRC inventory management policies and procedures. - Receiving and verifying the accuracy of incoming and outgoing shipments that includes medicine, pharmaceuticals, NFI and other food items. - Sorting, placing, and putting away the goods in the appropriate place in the warehouse according to each donor and grants coding. - Prepare appropriate documentation for shipment of goods moving from one location to another one and update warehouse documents and records. - Oversee trucks loading operations to ensure all policies and procedures are followed accordingly. - Maintains accurate inventory records thorough the use of a computerized inventory system. - Manage and document the receipt, handling, storage, release and reporting of goods through the IRC warehouse(s). - Manage casual laborers in the warehouse while handling goods or relocating. - Ensure the maintenance of warehouse building(s), fittings and equipment on a regular basis. - Implement and ensure clear safety procedures. - Implement and ensure clear loading/unloading procedures, correct stacking, and turnover (FIFO) and (FEFO) procedures. - Be able to make and handle the delivery of cargos and other national shipments. - Advise the field coordinator of warehouse-specific issues or improvements. - Maintain the Warehouse activity book recording all outgoing and incoming receipts and activities. - Liaise with Procurement/SC Officers for the receipt of Goods, Supplies, and equipment through proper documentation such as receipt of approved PR, Purchase Order, Invoice, and delivery report. - Tag and record all the items received in Asset’s database before issuing them to requesting unit and coordinate well with Medical Logistics Manager and fields.

Warehouse and Inventory:

- Monitor security of IRC’s storage and supplies. - Receive completed store’s request forms and prepare the goods for issuance through store release order. - Ensure goods, equipment is signed for received on the request form (office expendables) or waybill (all other items). - Prepare a monthly report for the expendables store outlining all stock movements and remaining balances. - Receipt, count, place and record all medicine, pharmaceuticals, NFI, and other food items at the time of receipt and deliveries. - On a monthly basis, work with the logistics or supply Chain Manager/Officer to reconcile the Warehouse register in the Asset tracking sheet, equipment issue forms, and supplies receipt and release. - Update the stock record cards regularly. - Conduct routine inventory inspection and submit a report to the line manager in a timely manner. - Conduct Regular Warehouse inspection for pests, insects, and rodents’ control, take necessary action for any foreseen situations. - Conduct regular 20% cycle count and spot check-in line with IRC policy and procedure. - Monitor the needed Items’ stock replenishment mechanism. - Follow up on In-Kind Donations (IKD) on Transfer or disposal of assets, medicine, medical supplies, and other goods as per IRC asset management policies and procedures. - Provide and assist line manager on the required list of drugs, NFI, Pharmaceuticals, and other food items. - Ensure warehouse goods and equipment are properly handled with BIN, Stock cards, and updates are tracked on a regular basis. - Manage the close expiry products and inform line manager at least 8 months in advance for immediate decision making. - To coordinate with line manager for the safe disposal of expired or disposed materials and maintain the approval and records in the proper filing. - To ensure all assets, inventory, and warehouse data backup system. This includes a scan of documents as digitalized with proper file name and date and both soft and hard copies are backed up monthly and submitted to line manager. - Any other duties and tasks assigned by the supervisor.

Policy Compliance.

- Ensure all warehouse management policies, pharmaceutical management Standard Operating Procedures (SOPs) are respected and compliant with IRC Global standards and protocols.

- Ensures IRC and donors guidelines, SOPs, and policies are always followed (Procurement of medicine and pharmaceutical specification in coordination with SC, distribution of environmental safety guidelines in drug management) - Maintain regular meetings and discussions with stock replenishment and other risks observed are reported on time for corrective measures.

Transportation:

- Facilitate efficient coordination for the movement of goods from the local supplier or coming from the main office Kabul in close coordination with the line manager and health team in the field. - Facilitate in-country transport of procured items – among IRC bases and to project staff/partners. - Supervise and maintain relationships with transporters.

Documentation:

- Ensure that documentation is regularly sent to the final storage location and that necessary documentation is ready to move should an evacuation be needed. - Maintain Waybills and Receipts of goods in support of Contribution in Kind (CIK) documentation. - Ensure IRC’s partners’ related documentation is maintained including asset tracking, medicine consumption/receipt, and Right of Use agreements, etc.

Communication:

- maintaining a transparent, honest, and supportive communication structure with colleagues to ensure they are kept informed of applicable logistical activities and requirements. - Develop and maintain positive relationships with suppliers and organization staff. - No sign of rodents, insects, cracks, moisture, or dump is visible that can damage the commodities.

Staff Management:

To provide day-to-day orientation, capacity building to laborers, daily waged, and those handling commodities inside the warehouse and develop capacity building planning.

Qualifications

Requirements:

- Bachelor’s Degree/Pharmacy study in pharmacy/drug management or similar fields - At least 1- 2 years’ experience working in warehouse storage in international organizations. - Field experience of managing medical storage or products in the past - Solid knowledge and understanding of practical Emergency managing storage and pharma products. - Experience in mitigating risk of fraud - Strong organizational, interpersonal, and communication skills. - Strong analytical skills and computer competency with word processing, spreadsheets, databases, and other IT skills. - Possess leadership qualities and willing to exercise initiative. - Strong work ethic and proactive problem solver. - Willingness to participate, contribute and lead the team under challenging working and living conditions. - Spoken and written English fluency preferably with command of Pashto and Dari.