Staff Welfare Assistant

Org. Setting and Reporting

This position is located in the Medical, Staff Counselling and Welfare Section, in the Staff Counselling and Welfare Unit, under the Office of the Chief of Operations and Resource Management (CORM) of the United Nations Assistance Mission in Afghanistan (UNAMA), Kabul. Afghanistan is classified in the “E” category and as a non–family duty station. The Staff Welfare Assistant will be based in Kabul and reports to Head of the Staff Counselling and Welfare Unit.

Responsibilities

Within delegated authority, the Welfare Assistant at this level will be responsible for the following duties: • Assist in assessing, identifying and monitoring the sources of stress and stress levels of UN personnel in Afghanistan. Serve as focal point for welfare activities in the mission. • Develop an Annual Welfare Work Plan/Budget with clearly defined goals, actions, and criteria to evaluate performance. • Provide financial accountabilities for all funds received, held, or disbursed for welfare activities. Support in the management of funds generated from contractors’ contributions to UNAMA and allocate/utilize in accordance with guidance from the Welfare Committee; • Assist in developing programmes designed to improve the quality of life of staff members within the mission area. • Assist in monitoring the factors that could lead to unhealthy lifestyle and developing programmes to reduce stress levels among staff. • Organize welfare events to improve opportunities for safe recreational activities for mission personnel. • Create and develop a generic menu of welfare and recreation programs for regional offices including training, exercise classes, cultural awareness and social events, etc. • Travel periodically to regional offices in UNAMA, where welfare activities are required. • Increase staff awareness and information about social and recreational opportunities available to them in the mission area by developing informational resources in all areas in Afghanistan, where staff are deployed. • Draft the Scope of Works (SOW) for all Welfare service requirements and coordinate with Acquisition Management (AMU) and Procurement Unit (PU). • Draft various correspondences and reports as requested. • Develop a welfare library and supervise the arrangement of appropriate reading and multimedia materials. • Liaise with UN Staff Welfare and Recreation Committee and other UN agencies on virtual social, cultural and global events or activities. • Collect and submit statistics on activities, participation in events, and contacts with staff members, etc. • Establish liaisons within UN Missions and other Agencies regarding recreation activities. • Perform other related duties as assigned.

Competencies

Professionalism: Ability to analyze data and produce the reports. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.

Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Education

High School Diploma or equivalent. Training in administration, finance and logistics is desirable.

Job - Specific Qualification

Not available.

Work Experience

At least eight years of experience in planning recreational and welfare events is required.

Experience in organizing conferences, corporate events or management of leisure facilities is desirable.

Experience in providing services in staff welfare support in a field operation of the United Nations Common System or a comparable international organization is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position(s) advertised, fluency in English is required.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions.

Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.