HR Assistant

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

UN Women has been in Afghanistan for two decades. UN Women’s programming approach is informed by analysis of the political, economic and humanitarian situation, risks to and capacities of partner organizations, and needs of Afghan women and girls. UN Women Afghanistan currently has four key programme priorities: (1) Gender in Humanitarian Action, (2) Ending Violence Against Women, (3) Women’s Economic Empowerment, and (4) Women, Peace and Security.

UN Volunteers should be provided equal duty of care as extended to all host entity personnel. Host entities support to the UN Volunteer includes, but is not limited to: • Introductory briefings about the organization and office-related context including security, emergency procedures, good cultural practice, and orientation to the local environment. • Support with arrival administration including setting-up of bank accounts, residence permit applications and completion of other official processes as required by the host government or host entity. • Structured guidance, mentoring and coaching by a supervisor including a clear work plan and performance appraisal. • Access to office space, equipment, IT support and any other systems and tools required to complete the objectives of the assignment including a host entity email address. • Access to shared host entity corporate knowledge, training, and learning. • Inclusion of the volunteer in emergency procedures such as evacuations. • Leave management. • DSA for official travel, when applicable. • All changes in the Description of Assignment occurring between recruitment and arrival or during the assignment need to be formalized with the United Nations Volunteer Programme. • Investigate misconduct: sharing reports with the UNV. • Provide emergency assistance, e.g., the death of volunteer or medical evacuation, in collaboration with UNV. Accept letters of guarantees or potential liabilities for covering medical costs not claimable under medical insurance in extraordinary situations (e.g., isolation facilities` services during pandemics).

Under the direct supervision of the HR Specialist the volunteer will be responsible of:

1. Administer and implement HR strategies and policies in ACO in full compliance with UN Women rules, regulations, and HR policies and guidelines • Provide general, standard information to the management and staff on HR strategies, rules and regulations; • Identify ways in which the administrative needs can be met within existing policies; interpret processes and procedures, anticipate and manage operational requirements; • Prepare written response to queries concerning HR related matters.

2. Provide HR administrative and logistical services to ACO and region in full compliance with UN Women rules, regulations, and HR policies and guidelines • Process, draft, edit, proofread and finalize for approval a variety of correspondence and other communications; maintain files/records, monitor deadlines; • Provide administrative coordination in the extension of contracts, processing of national benefits and allowances, and entitlements, and renewal of UNLPs and visas; • Input and track all transactions related to positions, recruitment, benefits, earnings/deductions, retro activities, recoveries, adjustments and separations through Atlas; • Facilitate responses to audit findings and recommendations; • Assume overall responsibility for leave management; record management; • Process payment, and administer entitlements for international staff as delegated; validate and coordinate local payroll and related issues; • Facilitate staff separation process; • Create/update entries of vendors, PO

3. Facilitate and coordinate recruitment processes in full compliance with UN Women rules, regulations, and HR policies and guidelines • Draft job descriptions and vacancy announcements; assist in reviewing and processing requests for classification; • Screen candidates and facilitate and participate in interview panels as necessary; • Prepare recruitment recommendations/supporting documentation for the Central Review Board (CRB); • Prepare position establishment, liaise with headquarters and assure that action is completed; • Provide regular recruitment status reports; • Provide advice to local recruitment in programmes/projects when necessary.

4. Provide administrative support to staff performance management and learning and development in full compliance with UN Women rules, regulations, and HR policies and guidelines • Monitor compliance with the performance appraisal review in the office and staff learning and development; • Facilitate the preparation of Office learning plan and individual learning plans in consultation with the HR Specialist.

5. Maintain data in relation to HR in full compliance with UN Women rules, regulations, and HR policies and guidelines • Maintain and update internal database and files on administrative HR matters in a confidential and secure manner; • Generate a variety of standard and non-standard statistical and other reports from various databases; • Update position data, association of positions to chart fields (CoAs), update of CoA information and setting up vendors.

6. Facilitate knowledge building and knowledge sharing globally • Organize training courses, workshops, information sessions, orientations and consultations for staff; • Provide a synthesis of lessons learnt and best practices in HR administration; • Liaise with HR headquarters in HR administration and staffing to disseminate information on a variety of HR matters.

Any other HR related task assigned. Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers programme mandate within their assignment and promote voluntary action through engagement with communities in the course of their work. As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities:

• Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day). • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country. • Provide annual and end of assignment self- reports on UN Volunteer actions, results, and opportunities.
• Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc. • Assist with the UNV Buddy Programme for newly arrived UN Volunteers. • Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

• Professionalism • Integrity • Teamwork and respect for diversity • Commitment to continuous learning Communication • Flexibility • Accountability • Communication • Empowering Others • Integrity • Planning and organizing • Self-Management

• Secondary Education, Technical/Vocation Diploma (bachelor’s degree is an advantage) • 3-6 years’ Experience of professional work experience at the national and/or international level in Administration and Human Resources, or other relevant programmes. • Motivated to contribute towards peace and development and to serve others. • Good interpersonal, networking and communication skills. • Willingness to contribute and work as part of a team. • Previous experience as a volunteer and/or experience of another culture, (i.e., studies, volunteer work, internship) would be highly regarded. • Excellent oral and written skills; excellent drafting, formulation, reporting skills. • Accuracy and professionalism in document production and editing • Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development. • Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel. • Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment; Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines; Sound security awareness.

Other desired/mandatory required technical knowledge • Superior understanding of Afghanistan context and the overall national development planning environment. • Direct experience providing technical advice to national entities officials is required. • Experience working with the UNWOMEN framework at the national level. • Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems. • Excellent oral and written skills; excellent drafting, formulation, reporting skills. • Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel.

This position is open for local applicants and UNWOMEN will not provide any accommodation facilities. The initial contract is issued upon arrival for the period indicated above. The contract can be extended depending on continuation of mandate, availability of funding, operational necessity and satisfactory performance. However, there is no expectancy of renewal of the assignment.

UNV provides life, health, permanent disability insurances as well as assignment travel, annual leave, full integration in the UN security framework (including residential security reimbursements).

UNV will provide, together with the offer of assignment, a copy of the Conditions of Service, including Code of conduct, to the successful candidate.