Staff Advocacy and Knowledge Management Officer P3 - Rome, Italy

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

Are you a Knowledge/Information Management and Communications Professional interested in further developing your professional experience while contributing to ending global hunger? Are you passionate about helping those in need? Would you like to join a global organization investing in its people?

If so, an exciting & fulfilling career awaits you! Join our diverse and passionate team that works on varied and international projects directly contributing to saving & changing millions of lives around the globe.

DEADLINE FOR APPLICATIONS

Applications must be submitted by Sunday, June 26, 2022 (11:59 PM CET)

WHO WE ARE

The United Nations World Food Programme (WFP), a highly prestigious, reputable & world’s largest humanitarian organization, operating in more than 120 countries and territories, bringing life-saving assistance in emergencies, building pathways to peace, stability and prosperity for people recovering from conflict, disasters and the impact of climate change and supporting sustainable and resilient livelihoods for a world with zero hunger.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: UN World Food Programme (WFP) and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter.

WHY JOIN US?

• WFP is a 2020 Nobel Peace Prize Laureate
• WFP offers a highly inclusive, diverse, and multicultural working environment
• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities
• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe
• We offer an attractive compensation package (please refer to the Terms and Conditions section)

THE ROLE AND ORGANIZATIONAL CONTEXT

The WFP Professional Staff Association (PSA) represents WFP Professional Staff members around the world, and today consists of both National and International Professionals who hold Short-Term, Fixed-Term, Continuing, and Indefinite Appointments contracts.

Our overarching objective is to ensure fairness and transparency in the application of policies and procedures affecting the Professional Staff category, national and international. PSA membership is represented by a Staff Council made up of both HQ and WFP field office members and led by the Executive Committee.

Under the direct supervision of the PSA’s President, you will support the design and coordinate the implementation of communication and advocacy plans to achieve the goals of the Association as per its Statute and Rules, in line with the SC’s and EC’s directions, and in consideration of any indications coming from its membership.

KEY ACCOUNTABILITIES (not all-inclusive)

You will:

• Determine and action on opportunities for advocacy and communications in line with the PSA’s objectives and workplan.
• Through engagement with the Association’s membership, the SC and EC members and other relevant stakeholders, develop the yearly PSA advocacy and communications plan (ACP). outlining objectives, target activities, deliverables, and indicators. Present the ACP for approval to the relevant PSA governing bodies.
• Lead and manage the implementation of the ACP by coordinating communications and outreach activities.
• In consultation with the relevant PSA governing bodies, develop all needed systems, procedures and tools that support effective communication and collaboration with the PSA membership and local staff associations.
• Provide technical advice and oversight to the PSA relevant governing bodies on any initiative and activity involving advocacy and communication in consideration of the PSA Statutes and Rules of Procedure
• Oversee and approve information to facilitate and maximise the exchange and data flow between the PSA Staff Council and membership to provide awareness and understanding of activities and events that may have policy and staff-related impact.
• Develop and implement enrolment campaigns targeting WFP staff and employees eligible to PSA membership. Brief eligible WFP staff and employees on the work of the PSA, with a view to encouraging wider PSA membership.
• Oversee and approve drafting and dissemination of analysis pertaining to the PSA responses on policies, trends and preferences to support informed staff representation at WFP and UN levels.
• Oversee and approve the ‘Essential Elements of Information’ pertaining to the staff representation environment and available assets to facilitate timely and accurate access.
• Participate in Advocacy, Communications and Information Management working groups in WFP and UN to ensure their objectives are delivered in accordance with guidance from the relevant PSA governing bodies
• Collaborate with staff associations and unions from other UN agencies to ensure consistency in staff representation information and to contribute with and complement the PSA analysis and information.
• Collaborate with the PSA SC and EC, supporting performance of activities and ensuring an aligned and consistent approach to information management, analysis and performance reporting at WFP and UN levels.
• Support PSA Staff Council Members and PSA partners to effectively manage information and reporting through identified activities, including ad hoc town-hall and advocacy meetings.
• Provide guidance as required to PSA Staff Council Members to support them in carrying out their role and enable high performance.
• Work proactively with SC and EC to identify opportunities for capturing and sharing knowledge, while disseminating information about major progress and results.

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• Contribute to the development of knowledge management related normative guidance as required by the PSA. Support initiatives for developing improved, streamlined and harmonised knowledge management.
• Contribute to the development, implementation and assurance of defined quality standards in all knowledge management processes and products.
• Support the yearly PSA Work Plan and in particular its budget in collaboration with the PSA Staff Council to coordinate and ensure coherence, quality of information and appropriate allocation of funds.
• Act as focal point for the day-to-day accounting of PSA incomes and expenditures to support the work of the PSA Treasurer.
• In accordance with WFP Procurement Policy, conduct tenders and carry out the purchase of goods and services through specific actions in WFP Corporate system.
• In accordance with WFP Travel Policy, collect WFP’s liability and plan missions for members of the PSA Secretariat.
• Management of PSA Archives and Teams through corporate systems.
• Any other duties as required by supervisor.

DELIVERABLES AT THE END OF THE CONTRACT

• Production of tailored and documented communication on policies and initiatives of interest to WFP professional staff through reports, bulletins, newsletters and surveys.
• Production of PSA advocacy and communications plan.
• Development and management of enrolment campaigns aimed at increasing PSA membership.
• Clear and efficient recording and reporting of the PSA membership lists and accounts.
• Smooth organization of large and complex events, both virtual and in-presence, including the annual global meeting in support of the PSA General Secretary.

QUALIFICATIONS AND KEY REQUIREMENTS

EDUCATION:

You have:

• Advanced University degree in Political Science, Information Management or Journalism, Social Sciences or other relevant fields, OR at least a First University degree with additional years of related work experience and/or trainings/courses.

EXPERIENCE:

You have:

• At least 5 years of experience working on communications, information/knowledge management for a complex, international organization.
• Experience in organizing large events/trainings.
• Experience in staff representative bodies and issues (e.g. working conditions, employee health and safety).

LANGUAGE:

You have:

• Fluency (level C) in English language.
• Intermediate knowledge (level B) of a second official UN language: Arabic, Chinese, French, Russian, Spanish, and/or Portuguese (A WFP’s working language)

MORE ABOUT YOU

You have:

• Knowledge of UN staff representative bodies and Staff Regulations and Rules.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Knowledge in survey and data collection tools and platforms.
• Proficiency in website content management.
• Knowledge of UN systems (WINGs), procurement and travel policies is desirable.

WFP LEADERSHIP FRAMEWORK

These are the common standards of behaviour that guide HOW we work together to accomplish our mission.

Leads by Example with Integrity Drives Results and Delivers on Commitments Fosters Inclusive and Collaborative Teamwork Applies Strategic Thinking Builds and Maintains Sustainable Partnerships Lives the WFP values and shows humanity and integrity by role modelling care for others

Delivers on commitments and adapts readily to change

Is inclusive and collaborative, and contributes to a culture of learning and personal growth

Demonstrates commitment to gather perspectives, analyse options and risks, and propose new ways of doing things

Builds and nurtures external partnerships and collaborates with partners to deliver common objectives

Different expectations of behaviour are defined depending on your grade and role/responsibilities within WFP.

TERMS AND CONDITIONS

Mobility is and continues to be a core contractual requirement in WFP. This position is however classified as “non-rotational” which means the incumbent shall not be subject to the regular reassignment process unless the position is reclassified as rotational. The selected candidate will be employed on a fixed-term contract with a probationary period of one year. This position is open to both internal and external candidates.

WFP offers an attractive compensation and benefits package in line with ICSC standards (http://icsc.un.org) including basic salary, post adjustment, relocation entitlement, visa, travel and shipment allowances, 30 days’ annual leave, home leave, an education grant for dependent children, a pension plan, and medical insurance.

The selected candidate will be required to relocate to Rome, Italy to take up this assignment.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
• Once your profile is completed, please apply, and submit your application.
• Please make sure you upload your professional CV in the English language
• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
• Please contact us at [email protected] in case you face any challenges with submitting your application
• Only shortlisted candidates will be notified

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All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.