Senior Procurement Assistant

Contract

This is a G-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education.

Salary

The salary for this job should be more than 4,290 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

OBJECTIVES OF THE PROGRAMME

To ensure that effective WHO country presence is established to implement WHO country cooperation strategies that are aligned with Member State’s healthdevelopment agendas and emergency/resilience programmes, and harmonized with the United Nations country teams.

DESCRIPTION OF DUTIES 1.Review, record and prioritize purchasing requests and obtain additional information/documentation as required; provide assistance in preparing specifications ofgoods and services. 2.Prepare adjudication reports and process requests for procurement of goods and services for the unit ensuring adherence to the standard WHO guidelines onprocurement, accuracy of information, completion of required supporting documents and check availability of funds. 3.Create, Process and finalize purchase orders (POs) and contracts, using GSM, for both catalogue and non-catalogue items in an efficient manner, monitor statusand ensure accuracy of PO; timely process of requests and delivery of goods and services. Make amendments when required, provide justification and uploadsupporting documents in ECM. 4.Analyze and process requests for procurement of goods and services for different technical and emergency programmes, ensure adherence to the standard WHOguidelines on procurement, accuracy of information, completion of required supporting documents and check availability of funds. 5.Update the required stockpiles of essential emergency equipment, e.g. personal deployment material, radios, satellite telephones, IT equipment, etc. 6.Prepare requests for price estimates for non-catalogue items, obtain estimated costs from the Regional Logistics and Supply Unit or HQ, and implement relatedprocurement decisions taken by technical units and supervisor. 7.Initiate correspondence to verify data, answer queries, alert supervisor of any gaps in the transactions, and recommend solutions. 8.Prepare and review supplier's performance for OSL Manager’s approval, and update suppliers' database on regular basis. 9.Provide technical units and country office with the estimate cost of needed supplies/services to estimate their budgets 10.Arrange for the meetings of the Country Procurement Committee by identifying with partners suitable dates, compiling and disseminating necessary backgrounddocuments related to the cases to be presented. 11.Maintain and update the suppliers’ database including completion of the supplier evaluation forms for all suppliers contracted by WCO 12.Generate procurement reports and briefings on the status of all transactions for the review of the supervisor. Initiate correspondence to verify data, answerqueries, alert supervisor/technical units of any gaps in the transactions and recommend solutions. 13.Perform any other related incident-specific duties, as required by the functional supervisor.

REQUIRED QUALIFICATIONS Education Essential: Completion of secondary education, supplemented by training in procurement/logistics Desirable: University degree in business administration, social sciences or a related field is an asset

Experience Essential: At least eight years' progressive experience in procurement. Good experience in the practical application of price/costs analysis techniques andprocesses. Desirable: Relevant experience in the UN system.

Skills ·Ability to work indecently, manage and prioterize in difficult and complex situations and especially under pressure. ·Ability to integrate and apply procurement operational guidelines. ·Demonstrated negotiation and supplier/customer relationship management skills ·Very good organizational skills, ability to meet deadlines. ·Proven problem solving, good analytical skills and strong attention to details. ·Ability to cope with heavy workload, meet deadlines and work under pressure. Excellent knowledge and experience of procurement procedures of WHO or otherUN system organization

WHO Competencies 1. Teamwork 2. Respecting & promoting individual and cultural differences 3. Communication 4. Moving forward in a changing environment 5. Knowing and managing yourself

Use of Language Skills Essential: Excellent knowledge of English and Arabic. Desirable:Knowledge of French is an asset.

Other Considerations (e.g. Physical Workplace Condition, if other than normal office environment; IT Skills; etc.) - Very good knowledge of Microsoft applications. - Knowledge of ERP/Oracle applications in procurement is an asset.

REMUNERATION WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes anannual net base salary starting at USD 51,485 (subject to mandatory deductions for pension contributions and health insurance, asapplicable) and 30 days of annual leave.

ADDITIONAL INFORMATION -This vacancy notice may be used to fill other similar positions at the same grade level. -Interested candidates are strongly encouraged to apply on-line through Stellis. For assessment of your application, please ensure that: 1 -Your profile on Stellis is properly completed and updated. 2- All required details regarding your qualifications, education, training and experience are provided under relevant sections. 3- Your experience records are properly entered with elaboration on tasks performed at the time.

-Enhanced WHO Global Competency Model: https://www.who.int/publications/m/item/enhanced-who-global-competency-model

-Only candidates under serious consideration will be contacted.

-A written test may be used as a form of screening.

-In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtainedfrom an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the InternationalAssociation of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can beaccessed through the link: http://www.whed.net/ . Some professional certificates may not appear in the WHED and will require individual review.

-Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

-For information on WHO's operations please visit: http://www.who.int.

-WHO is committed to workforce diversity.

-WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

-WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct(i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting asafe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and othertypes of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types ofabusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

-WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

-This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.