Senior Logistics Officer (Internally for UNRWA staff only)

Org. Setting and Reporting

The incumbent reports to the Logistics Office (HFPLO) and is responsible for managing and coordinating the work of the Logistics Office and other staff as assigned by HFPLO for any specific duties or delegated authorities. The incumbent manages a wide range of Professional and General Service staff.

Responsibilities

Assists the supervisor in planning, organizing, staffing and managing the Logistics Office to ensure logistics services are provided across the Field with optimal efficiency and cost. Distribution and Warehousing: Manages the overall process and activities within distribution and warehousing through: -Facilitating the receipt of supplies by land, sea and air through liaison with customs, port, shipping and government authorities and the processing of customs, tax exemption insurance, clearing and forwarding documentation and in warehousing and delivery of supplies as planned. -Ensuring proper conducting of quality control on supplies and materials received. -Supervising the sale of surplus or unserviceable equipment. -Supervising the operation in stock control and warehousing functions. -Supervising Distribution Centers operations, if applicable, and liaising with the client departments on distribution planning and implementation. -Proposing and overseeing annual warehouse improvements, security and risk management. -Overseeing Field office emergency preparedness and carrying out country logistics assessment. Fleet Management: Manages the overall process and activities within fleet management through: -Supervising the Motor Vehicle Workshop’s operations, ensuring the Field Vehicle Fleet is well maintained, repairs are conducted in line with the relevant standards specific to the category of vehicles. -Overseeing the outsourcing repairs of motor vehicles and other programmes services delivery machinery. -Leading cost efficiency in the usage of vehicles with the designated duty station. -Coordinating fleet replacement planning, and disposal in line with fleet policy. -Leading transport vendors assessment ahead of Long-Term Agreement (LTA)/contract awarding and oversees operation relationship for distribution, management of losses and any reconstitutions. -Supervising the transportation services and manages drivers through the fleet personnel at central and area level dispatching points, ensuring proper management of the high value assets (buses, compactors, bobcat, armored vehicles, minivans, SUVs, and sedans) and their allocations as per the applicable policies. -Ensuring the uninterrupted operations and maintenance of the Field Generators are performed in line with factory standards. Participates in field office proposal development, collates relevant logistics costs, and prepares and manages the budget in the field office. Leads the establishment and integration of fleet, warehouse, and distribution manuals and policies into institutional practices. Participates in external coordination meetings with other stakeholders in relevant meetings and strategic discussions. As relevant to specific roles, carries out periodic reviews and preliminary market surveys on all major contracts for fresh food, portage services, transportation services disposal of goods etc., and collecting relevant data for review of contract proposals. Trains, coaches, monitors and evaluates staff; participates in recruitment and selection of new staff and provides advice and guidance on professional development, communicates strategic issues and build cohesion, commitment and confidence. Co-ordinates with Central Support Services Division (CSSD)-HQA/Area and Field Management Team (FMT) for reporting, monitoring and evaluating efficient logistics operations are maintained. Provides technical advice and assistance on logistics matters to other Departments and installations in the Field. Performs other duties as may be assigned by the supervisor.

Competencies

UN Core Values of Integrity, Professionalism and Respect for Diversity, and Core Competencies of Communication, Working with People and Drive for Results apply by default. Functional Leadership i. Leading and Supervising ii. Applying Technical Expertise iii. Planning and Organizing iv. Learning and Researching v. Relating and Networking Leadership (as applicable) i. Delivering Results ii. Managing Complexity and Change

Education

Advanced university degree (master’s degree or equivalent) from an accredited educational institution in supply chain management, transport management, engineering, business administration, public administration, commerce or related field.

Job - Specific Qualification

Not available.

Work Experience

At least seven years’ of progressively responsible and professional related work experience in administration and operation of a complex logistics office, field operation or logistics hub, of which at least three years have been in a supervisory position, is required.

Languages

Excellent command of spoken and written English and Arabic.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

Please make sure that your application is filled properly, correctly, and completely; any missing or incomplete information may lead to the rejection of the application by the system. If the recruitment process generates a large number of applicants who pass the test, the Agency may interview only the top passing applicants to ensure sufficient number of candidates to be listed on a recommended list or an employment roster based on the Agency’s needs. This is intended to ensure efficiency and timeliness of the recruitment process. Type of Contract: Fixed Term Appointment Duration of Contract: 3 years including 1 year probation period, with the possibility of further extension, subject to the availability of funds, satisfactory performance and continuing need. This vacancy notice is open to internal . Only candidates residing in Lebanon, and within commuting distance of the duty station with authorization to work in the duty station at the time of application are eligible to apply. The Agency will not assume responsibility or accountability to support or facilitate the issuance of work permit in Lebanon, and without a valid work permit, the appointment may be rescinded. Preference will be given to registered Palestine refugees and candidates assisting the Agency to meet its commitment to gender parity. UNRWA welcomes applications from qualified candidates with disabilities. UNRWA, the largest United Nations operation in the Middle East with over 30,000 staff working across five areas of operation, is looking for highly committed professionals wishing to make a change. A roster may be created from the selection exercise, and successful candidates may become eligible for appointment to the same post or a similar post. Only applications that have been fully completed in UNRWA’s online e-recruitment system (Inspira) will be considered and no late applications will be accepted. The PHP should be completed with full relevant work experience under the experience tabs as per the requirements in the Job Opening. All acquired university degrees must also be stated, if applicable. Applicants applying to positions for Grades 12 to 20 must submit a cover letter/motivational statement in order to be considered. Additionally, providing incorrect or misleading information on an application will result in the immediate disqualification of a candidate. Candidates (internal and external) must declare when filling the family details in their Inspira profile whether they have any close relative (father, mother, brother, sister, son and daughter) working in the United Nations Secretariat which encompasses all organizations in the United Nations System including UNRWA. Non-declaration of a close relative working in the UN system will lead to immediate disqualification of the candidate. No candidate is entitled to be provided a copy of his or her scored test or be informed of the scores given, or the tests and scores given to other candidates. A candidate does not have the right to request his or her test to be reassessed or to be given an opportunity to repeat the test. For UNRWA internal staff, they are required to specify and include their current UNRWA grade level. To do so applicants should select under “Category” RLG, scroll down to see all categories, then select their local grade. Equivalency: Equivalency may apply for this post. NB: Work experience alone or formal qualifications with no relevant work experience are not considered an acceptable combination. Desirable qualification: Knowledgeable in the overall business environment of the host country and relevant laws, regulations and practice. Experience in port operations and customs clearance procedures Conditions of service: The monthly earnings will start from USD 2,504.35 (Monthly Salary USD 1,705.60 + Supplementary Allowance USD 167 + SOA 37.04% amounting to USD 631.75) Other benefits include monthly Provident Fund contribution (15.4% of basic salary paid by the Agency), compulsory medical insurance, 30 days of annual leave, and dependency allowance (if applicable). Candidates need to check the Junk Email as emails from INSPIRA may go to Junk; it is the candidate's responsibility to check his/her email. Additional information: Possession of a valid driving license. The Incumbent required to travel outside the Field in the Area of Operations for duty purposes; Requested to drive within the Field in performing his/her duties, thus she/he must be willing and capable of driving UN vehicles; Required to work beyond regular working hours. The vacancy will be shown on INSPIRA after 24 hours from the posting date. Sending CVs by email are not acceptable and they will be automatically ignored. Advertisements published only in English will only accept applications in English, and Arabic submissions will not be considered. The Agency may disqualify applicants whose name appears on the UN Sanctions List or a UN database of staff separated for reason of misconduct or of staff who separated whilst misconduct processes were pending. UNRWA shares investigation and misconduct information with other UN Agencies, and past and prospective employers, about staff members who have been separated for misconduct, or who have separated whilst an investigation and/or disciplinary process for misconduct is underway; and such persons may be prohibited from employment with the United Nations. The Agency will immediately disqualify applicants who are ineligible for any reason in accordance with the Agency regulatory framework. In line with this mission, the Agency works towards five strategic outcomes: (a) Palestine refugee rights under international law are protected and promoted; (b) Palestine refugee health is protect and disease burden is reduced; (c) school – age children complete quality, equitable and inclusive basic education; (d) Palestine refugee capabilities are strengthened for increased livelihood opportunities; and (e) Palestine refugees are able to meet their basic human needs of food, shelter and environmental health. UNRWA is funded almost entirely by voluntary contributions from UN member states, regional bodies, business foundations and individual contributions. The mission of UNRWA is to help Palestine refugees achieve their full potential in human development under the difficult circumstances in which they live. UNRWA is a United Nations agency whose staff are therefore expected to uphold the highest standards of integrity, neutrality and impartiality. This includes respect for and commitment to human rights, diversity, and non-violent means of dealing with all kinds of conflict. UNRWA staff are expected to uphold these values at all times, both at work and outside. Only persons who fully and unconditionally commit to these values should consider applying for UNRWA jobs. UNRWA is a non-smoking work environment. The Agency reserves the right not to make an appointment, to make an appointment at a lower grade, or to make an appointment with a modified job description. For queries and questions please contact [email protected] (no CVs are to be sent to this email). We are pleased to announce that applications for internship/volunteer assignments are now open. We invite all interested individuals to submit their applications through the following link: https://docs.google.com/forms/d/e/1FAIpQLSeXdiVz61BAUCSXAnx9Bn0y0erblqKBt7xia_YM3M167nIBGw/viewform?usp=sf_link. Please find below the link to a video that guides applicants on how to apply to Job Openings that approach you for guidance: https://drive.google.com/file/d/1MH-IYA6Y8kxA1fgao5qyTV8VwNajgx4u/view?usp=sharing For more details on UNRWA, please visit: https://www.unrwa.org/

United Nations Considerations

Staff members are subject to the authority of the Commissioner-General of UNRWA and to assignment by him or her. UNRWA is committed to achieving gender parity at all levels of staffing under the current UN-wide gender agenda and strongly encourages applications from qualified applicants from under-represented groups. At UNRWA, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. UNRWA is committed to creating a diverse and inclusive environment of mutual respect. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application. UNRWA Considerations UNRWA staff are expected to uphold the highest standards of efficiency, competence, neutrality, impartiality and integrity. This includes respect for and commitment to human rights, diversity and non-violent means of dealing with all kinds of conflict. Only persons who fully and unconditionally commit to these values should consider applying for UNRWA jobs. Candidates will not be considered for employment with UNRWA if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. The Agency may disqualify applicants who have separated for reason of misconduct, who left a UN Agency while misconduct processes were pending, or who appear on the UN Sanctions List. UNRWA is a non-smoking work environment. Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS RELIEF AND WORKS AGENCY FOR PALESTINE REFUGEES IN THE NEAR EAST (UNRWA) DOES NOT CHARGE A FEE OR REQUEST MONEY FROM CANDIDATES AT ANY STAGE OF THE RECRUITMENT AND ONBOARDING PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING, ONBOARDING). UNRWA DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.