Senior Human Resources Assistant

Contract

This is a G-7 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 7 years of experience, depending on education. More about G-7 contracts.

Org. Setting and Reporting

UNTSO was the first peacekeeping operation established by the Security Council, in its resolution 50 (1949), and continues to represent the commitment of the Council to assist in the implementation of the 1949 Armistice Agreements and their attendant ceasefires. In its resolution 73 (1949), the Council requested the Secretary-General to arrange for the continued service of such UNTSO personnel as might be required in observing and maintaining the ceasefire, as requested by the Council in its resolution 54 (1948), and as might be necessary in assisting the parties to the Agreements in the supervision of the application and observance of the terms of those Agreements. UNTSO is mandated to observe and maintain the unconditional ceasefires and assist the parties to the 1949 Armistice Agreements in the supervision of the application and observance of the terms of those Agreements. Its mandate derives from Security Council resolutions and decisions, including foundational resolutions 50 (1948), 54 (1948), and 73 (1949). UNTSO ’s activities are spread over Egypt, Israel, Jordan, Lebanon and the Syrian Arab Republic to maintain the regional liaison architecture established under the Armistice Agreements.

Reporting directly to the Human Resources Officer, and overall supervision of the Chief Human Resources Officer (CHRO), the Senior Human Resources Assistant will be part of the Client Support Cell and will carry out following duties and responsibilities (These duties are generic, and may not be performed by all Senior Human Resources Assistants at the GS-7 level):

Responsibilities

Recruitment and placement • Reviews job openings in consultation with hiring managers, ensuring that the evaluation criteria and responsibilities are in line with the approved or classified documents. • Assists with forecasting and identifying vacancies, preparing job openings, reviewing, and screening of candidates. • Assists in conducting preliminary reviews, prepares and submits recruitment cases to (Field) Central Review Bodies. • Participates in the selection of candidates, including conducting roster searches for applicants and identifying short-lists of candidates, evaluating and screening applications, generating personal history profiles of candidates, facilitating the interview process and acting as ex-officio. • Assists in the filling of posts for all categories, including initiating and following-up on reference checks and academic verifications, ensuring the completion of prerecruitment formalities, calculating salaries and related benefits, preparing and dispatching offers of appointments and Statement of Emoluments. • Maintains job opening files, ensuring closure of job openings in HRIS upon completion of selection. • Maintain recruitment dashboard and statistics for national and international recruitments on a weekly basis. • Maintains up to date electronic roster for successful applicants to national category job openings, establishing contacts with candidates to update rosters. • Advises staff and selected candidates on visa procedures and requirements. Administration of entitlements and benefits • Supervises and supports maintenance of Umoja/ERP entitlements reference tables; Reviews data pertaining to conditions of service. • Reviews and processes requests for entitlements and exceptions to the Staff Rules and Regulations concerning travel entitlements, currency of payment of emoluments and rental subsidy. • Monitors issues on conditions of service of staff and advises the supervisor of any developments. • Interprets, explains, and administers entitlements and benefits in line with conditions of service, staff regulations and rules. • Advises and guides staff on the application and implementation of HR policies, procedures, regulations, and rules concerning entitlements and benefits. • Reviews and processes entitlements and benefits related actions in Umoja. • Assists with the monitoring and documentation of issues related to conditions of service of staff and advises the supervisor of any developments. • Conducts research and prepares written responses to queries related to HR matters.

Planning and Budget • Contributes to the mission planning process throughout the mission lifecycle for determining the staffing requirements and advises on emerging capacity gaps in accordance with the mission’s mandate. • Contributes to the budget development process and provides advice to the Senior Management Team on the human resources requirements and organizational structure of all sections based on the guidelines on budget review. • Advises hiring managers on loaning of posts between sections and movement of posts and staff between locations based on the SOP on Staffing table and Post Management. • Assists with the review of recommendations resulting from staffing reviews and translates them into staffing requirements for purpose of budget preparation. • Assists in reviewing and processing requests for classification, providing advice on classification procedures and processes. • Assists in providing documentation and background materials relating to classification of posts. • Monitors staffing related costs and expenditures in ERP in line with funds allotment, ensuring that funds for staffing costs are available, where necessary alerts the HRO to follow up with Finance and Budget Office to deploy funds to meet any shortfall. • Ensures that expenditures related to staffing are within the budgeted staffing costs, coordinating with the Finance and Budget.

Performance Management and Staff development • Assists with guiding staff on performance management and staff development, monitoring compliance as required. • Assists in the development of career development programme to support staff members career needs. • Assists in the organization and conduct of training courses and workshops in consultation and coordination with Training Units. • Research on the specific career needs of staff and make appropriate recommendations and staff development plans in line with the HR work-plan. • Assists with the development and conducting courses related to general and human resources management needs.

Classification • Assists in reviewing and processing requests for classification. • Provides advice and answers general queries on classification procedures and processes. • Assists in providing documentation and background materials relating to classification appeals.

General • Supervises the maintenance of automated databases and the centralized reference and filing systems. • Undertakes research on a range of HR related issues and prepares notes/reports. • Conducts research on precedents, policy rulings and procedures. • Supervises compilation and preparation of statistical reports on HR related issues. • Assists in the preparation of information circulars for HR related issues. • Assists as required in Staffing Table Management, Organizational Management & Classifications • Assists as required in HR Projects, Data analysis & statistical reporting. • Assists with the compilation and preparation of statistical reports on HR related areas. • Assists with reviewing and processing requests for classification, advising and answering queries on classification procedures and processes • Assists in providing documentation and background materials relating to classification. • Conducts exit Interviews for separating staff and assists him/her in final arrangements. • Performs other duties as required.

Competencies

Professionalism – Knowledge of human resources policies, procedures and practices, and ability to interpret and apply them in an organizational setting. Demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates next steps. Shows pride in work and in achievements; demonstrates professional competence and proficiency in subject matter; is conscientious and efficient in meeting commitments, observing deadlines, and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Planning & Organizing – Develops clear goals that are consistent with agreed strategies. Identifies priority activities of assignments. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Uses time efficiently.

Communication – Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailor’s language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

Education

High school diploma or equivalent is required. Training and work experience in human resources is required. Excellent computer skills. Knowledge of UN HRIS applications and ERP, etc. (like UMOJA and Inspira) and Umoja HR Partner Certification is desirable. Knowledge of and application of UN Staff Rules and Regulations is desirable.

Job - Specific Qualification

A valid driver’s license in Jerusalem is desirable.

Knowledge of UN HRIS applications and ERP, etc. (like UMOJA and Inspira) and Umoja HR Partner Certification is desirable.

Training and work experience in human resources is required.

Knowledge of and application of UN Staff Rules and Regulations is desirable.

Excellent computer skills are desirable.

Work Experience

A minimum of ten (10) years of progressively responsible experience in human resources management, administrative services or related area is required.

Experience in the application of UN Staff Rules and Regulations in the operational environment is desirable, including administration of a broad range of entitlements and benefits.

Languages

Fluency in English (written and oral) is required; Working knowledge of Arabic and/or Hebrew (read, speak and understand) is desirable.

Assessment

Short-listed applicants may be evaluated through a competency-based interview and/or other assessment methods.

Special Notice

The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located. Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station. Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment. An impeccable record for integrity and professional ethical standards is essential.

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term "sexual exploitation" means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term "sexual abuse" means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term "sexual harassment" means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator's working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions.

Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.