Senior Driver

Contract

This is a LICA-3 contract. This kind of contract is known as Local Individual Contractor Agreements. It is normally only for nationals. It's an external contract. It usually requires 3 years of experience, depending on education. More about LICA-3 contracts.

Background Information - Job-specific

UNOPS helps its partners build a better future by providing services that increase the efficiency, effectiveness and sustainability of humanitarian, development and peacebuilding projects. With a mandate to be a central resource of the United Nations, UNOPS provides sustainable project management, procurement and infrastructure services to a wide range of governments, donors and United Nations organizations.

The New York Portfolio Office (NYPO) supports the United Nations Secretariat as well as other New York-based United Nations organizations, bilateral and multilateral partners in fulfilling the UNOPS mandate in project management, infrastructure management and procurement management.

The Sustainable Development Cluster (SDC) supports various partners with its peacebuilding, humanitarian and development operations. It was formed by combining the following portfolios: Loan Management Services (GMS), United Nations Technology Support Services (UNTSS), Development and Special Initiatives Portfolio (DSIP) Provides Services to partner programs that are designed, structured and managed with a perspective and primarily serving partners who are based in New York. SDC has a presence in approximately 125 countries.

UNOPS has signed an agreement with UNDP Kazakhstan to implement the project activities for the Operational Phase 7 of the Small Grants Programme (SGP) in Kazakhstan.

The SGP grant award supports community-based innovation to address global environmental issues and improved and more sustainable livelihoods through initiatives led by civil society and community organizations, with special consideration for indigenous peoples, women, youth and people with disabilities.SGP has supported more than 25,000 community projects in more than 125 countries aimed at the conservation of biodiversity, mitigation and adaptation to climate change, sustainable land management, protection of international waters and the rational management of chemicals and waste. Over the years, SGP has developed extensive partnerships at the global, national and local levels. See http://sgp.undp.org for more general information.

The holder of this position will be UNOPS staff, under their full responsibility.

Functional Responsibilities

Under the supervision of the National Coordinator the incumbent will carry out the following activities:

1. Provision of reliable and secure driving services

• Drive office vehicles for the transport of authorized personnel only but this can include visiting Officials (Government, UN, Embassy Officials, etc.)
• Ensure that all passengers wear their seat belts at all times
• Enforce the no smoking policy in the vehicle
• Collect and deliver mail/correspondence to Government Offices/Embassies /Commercial Establishments/UN Offices etc. Interact with Finance and Administration staff.
• Following strictly all rules and regulations in relation to the use and management of UN vehicles.
• Ensuring that all immediate actions required by rules and regulations are taken in case of involvement in accidents.

2. Proper use of vehicle and day-to-day maintenance of the assigned vehicle

• Keep abreast of traffic rules and regulations as well as road security and safety awareness to enable safe on time arrival for meetings
• Ensure cost-saving by driving responsibly
• Maintain daily vehicle logs, daily mileage, gas consumption, oil change, servicing, greasing repairs
• Prepare and maintain data of the vehicle maintenance plans and reports
• Ensure that the official vehicle is kept clean and is always in good working order.
• Keep track of insurance and applicable tax formalities
• Ensure that vehicles comply with Minimum Operating Security Standards (MOSS).

3. Maintain and ensure availability of all required documents/supplies

• Maintain and ensure availability of all required documents/supplies including vehicle insurance, vehicle logs, office directory, and map of the city/country, first aid kit, and necessary spare parts in the assigned vehicle;
• Ensure that all immediate actions required by rules and regulations are taken in case of involvement in accidents.

4. Provide general clerical and logistic support as needed

• Receive shipments, customs clearance arrangements, preparation of documents for Project shipments (received/sent), arrangements for shipments.
• Prepare all necessary documentation, implementation of follow-up actions, drafting correspondence related to shipments/customs clearance.
• Arrangement of travel and hotel reservations, preparation of travel authorizations.
• Administrative support to organization of conferences, workshops, retreats.
• Collection of information for DSA, travel agencies and other administrative surveys.
• Preparation of routine correspondence, memoranda and reports in accordance with CO SOP.
• Extract, input, copy and file data from various sources.
• Maintain relevant files
• Participate in the traini Previous working experience with International organization, Embassy and/or UN Systemng for the operations/projects staff on administration.

Education/Experience/Language requirements

********Female Candidates are strongly encouraged to apply******

Education Requirements:** - Secondary education or equivalent. - Drivers training with a valid driver’s license (Category B).

Required Work Experience:

• Minimum three (3) years work experience as a driver; safe driving record; knowledge of driving rules and regulations and skills in minor vehicle repair.
• Previous working experience with International organizations, such as embassies, UN System or related organizations.
• Minimum two (2) years in administrative / logistics / messaging tasks.

Language Requirements: - Fluency in Russian and/or Kazakh. - Knowledge of the English language will be considered as an asset.

Nationality: - The candidate should be a national or naturalized citizen of the country.

Other Requirements:

• Basic knowledge of mechanics.
• Knowledge of traffic laws.
• Full availability to travel within the country.

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type: Individual Contractor Agreement (ICA) Contract level: Local Individual Contractor Agreement (L-ICA 3) Contract duration: Open-ended (renewable subject to funds availability and satisfactory performance)

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Information

• Please note that UNOPS does not accept unsolicited resumes.
• Applications received after the closing date will not be considered.
• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
• We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
• For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.