Programme Assistant

Contract

This is a UNV International Youth contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Youth contracts.

The Programme Assistant works with and provides support to the UN Women Programme Manager in the implementation, monitoring and reporting for programme and in strategic partnership building and coordination functions in line with UN Women rules and regulations. S/he provides technical and administrative assistance for the smooth programme implementation.

Under the direct supervision of UN Women Programme Specialist, the UN Volunteer will undertake the following tasks:

Programme Management Support • Assistance in provision technical and administrative support to the UN Women Programme Manager in the preparation of programme implementation/work plans, budgets, and proposals on programme implementation arrangements; • Under the guidance of the supervisor, assemble briefing materials and prepare power-point and take notes/minutes at programme related meetings and events; • Assist in identifying sources, and gathering and compiling data and information for the preparation of documents, guidelines, speeches and position papers; • Assist in preparing schedule for various types of meetings that are organized by Programme Manager; • Contribute to the programme related reporting, including quarterly and annual reporting.

Financial Management Support • Assist in creating projects in Quantum, prepare required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial close of a project; • Create e-requisitions in Quantum for development projects registers of goods receipt in Quantum.

Assistance in Strategic Partnership Building and Coordination Support • Draft letters and assist in collection and compilation of necessary information and analytical and resource materials to support the CO’s partnership building and resources mobilization efforts within the areas assigned for UN Women programming in Kazakhstan; • Assist in organizing meetings and events with attendance of the UN Agencies, government institutions, bi-lateral and multi-lateral donors, private sector, civil society, etc. in the thematic areas for the ongoing and planned projects in Kazakhstan; • Assist in collection information and elaboration of analytical and regular progress reports on UN Women’s programme experiences in support of inter-agency coordination role; • Provide other assistance on inter-agency partnership and coordination related activities as requested by Project Manager.

Administrative support • Provide administrative and logistical support in the organization of events, meetings, trainings and workshops, etc. • Prepare Travel Plans and Travel Requests for participants of programme activities; • Draft non-substantive correspondence such as letters, notifications, etc. • Assist in translation and proofreading the documents related to programme activities and publications; • Prepare presentation material/slides in Power-point for presentations for the meetings/workshops and keep all papers ready for meetings.

☒ Accountability ☒ Adaptability and Flexibility ☒ Commitment and Motivation ☒ Communication ☒ Creativity ☒ Ethics and Values ☒ Integrity ☒ Professionalism ☒ Respect for Diversity ☒ Self-Management ☒ Technological Awareness ☒ Working in Teams

or demonstrated interest in: • administrative experience preferably in a large or international corporation or organization.
• Experience in working in a computer environment using multiple office software packages (MS Word, Excel, etc.) is required.
• Previous experience as a volunteer and/or experience of another culture, (i.e. studies, volunteer work, internship) would be highly regarded.

The Republic of Kazakhstan, with the ninth largest territory in the world is an upper-middle income country with an emerging, mainly hydro-carbon driven, market economy. The nation’s capital, Astana, was founded in 1997. Astana’s favorable location in the center of the Eurasian continent makes it an economically advantageous transport, communication and logistics center, and a natural bridge between Europe and Asia. The country has a continental climate. Summer is hot and dry; winter is frosty and long. At an average summer temperature of about 20°C and an average winter temperature of about −15°C, it is not uncommon for the heat in summer to exceed 30°C and for temperatures in winter to decrease below −30°C. Astana is the second-coldest national capital in the world.

The Ishim River divides the city into a left bank and a right bank. The left bank comprises the newer section of the city, characterized by more government and financial buildings. The right bank is the older, more residential part, where the UN building is located.