Recruiting Associate
Support the Global Recruitment team in various administrative capacities.
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Overview
Support the Global Recruitment team in various administrative capacities.
You have:
- At least 3 years of stable administrative experience, preferably in HR, supporting multiple people in a large corporate environment.
- Directly relevant work experience or undergraduate degree preferred; fluency in French, Arabic, or Spanish is a plus.
- Proficiency in MS Word, Excel, PowerPoint, Outlook and email/internet required.
- Must demonstrate outstanding customer service and problem-solving skills.
- Must have excellent interpersonal and communication skills and the ability to work effectively in a multi-cultural environment.
Job Description
Job Description
Job Overview/Summary: The Recruiting Associate supports the Global Recruitment team in various capacities. This person works with the recruiters to post open roles, create offer letters, and lead vendor partnerships. This is a perfect learning ground to learn more about recruiting and understand the various phases of the hiring process. The administrator liaises with recruiters, other HR leaders & team members, finance and payroll, global supply chain, as well as other administrative staff across the world.
Major Responsibilities:
- Handle and send offer letters to candidates - Provide support to Recruiters scheduling interviews and coordinate travel arrangements, when required - Coordinate deployment travel arrangements and processing of travel expense reimbursements for candidates when needed - Process temporary housing requests for headquarter new hires as requested - Process reference and background checks for interns and candidates as requested - Open and post requisitions in Cornerstone (ATS) and on external job boards - Become expert in Cornerstone usage with ability to guide recruiters, candidates, and hiring managers when needed - Learn Reporting 2.0 in ATS to produce regular reports to hiring groups. Eventually, this would include analysis of results and presentation of findings - Monitor data quality within Cornerstone ATS – this would include cancelling inactive postings and monitoring usage of flags in the system - Work with HRIS team to understand system updates and push communication out to user community when needed - Work with Cornerstone Product Manager to develop effective support to in-country recruiting teams - Handle vendor accounts and process invoices in a timely manner - Handle the IRC recruiting mailbox, resolving and escalating any messages as received. - Provide back up support to other Recruiting Associates when needed for leave coverage - Pro-actively suggest process improvement to enhance efficiency and effectiveness of team - Work with vendor partners – to understand the services offered, assign access licenses, and communicate to recruiting team the tools and sites that can be leveraged. They include: LinkedIn, Indeed, Hive, DiversityJobs/Circa, Impactpool - Request and analyze data from vendor partners to determine usage efficiency - Help maintain and build an intranet site with up-to-date and readily available materials - Other recruitment team projects as assigned
Job Requirements:
Education: directly relevant work experience or undergraduate degree preferred; fluency in French, Arabic, or Spanish is a plus
Work Experience: At least 3 years of stable administrative experience, preferably HR, supporting multiple people in a large corporate, global and professional environment
Work environment: Hybrid work environment with expectations to be in the office 2-3 days per week (COVID vaccination required)
Required Skills and Competencies:
- Proficiency in MS Word, Excel, PowerPoint, Outlook and email/internet - Exceptional judgment in maintaining confidentiality of employee and candidate information - Outstanding customer service as well as problem solving skills with a positive approach to work - Excellent interpersonal and communication skills and the ability to work effectively in a multi-cultural environment - Attention to detail, organizational, and prioritization skills - Ability to work in fast-paced environment and handle a high volume of requests in an effective and timely manner - Ability to work in a complex, matrixed environment with tight deadlines and evolving administrative processes
COVID-19 Vaccination Requirement:
In accordance with IRC’s duty to provide and maintain a workplace that is free of known hazards and our commitment to safeguard the health of our employees, clients, and communities, IRC requires new hires to furnish proof of vaccination against COVID-19 in order to be considered for any in-office or hybrid positions. All IRC US offices require full vaccination to attend any in-office functions (e.g., meetings, trainings).
Commitment to Diversity and Inclusivity:
IRC is committed to building a diverse organization and a climate of inclusivity. We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.
Equal Opportunity Employer:
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
US Benefits:
We offer a comprehensive and highly competitive set of benefits. In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days (depending on role and tenure), medical insurance starting at $145 per month, dental starting at $7 per month, and vision starting at $5 per month, FSA for healthcare, childcare, and commuter costs, a 403b retirement savings plans with up to 4.5% immediately vested matching contribution, plus a 3-7% base IRC contribution (3 year vesting), disability & life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles.
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Qualifications
Potential interview questions
| Can you describe a time when you had to handle confidential information? | This assesses your ability to maintain confidentiality in the workplace. | You should provide a specific example demonstrating your judgment and discretion. |
| How do you prioritize your tasks in a fast-paced environment? | This question evaluates your organizational and prioritization skills. | Pro members can see the explanation. |
| Tell us about a time you improved a process at work. What was the impact? | Pro members can see the explanation. | Pro members can see the explanation. |
| Describe how you handle conflicting priorities with multiple stakeholders. | Pro members can see the explanation. | Pro members can see the explanation. |
| What strategies do you use when working with diverse teams? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 3 years ago
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Updated 1 year ago
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Source:
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