Provincial Operations Officer (Afghan National)

Coordinate financial and operational activities for project success.

This opening is not available anymore. Do not try to apply for this job.

IRC - The International Rescue Committee

Open positions at IRC

Kabul (Afghanistan), Bamyan (Afghanistan), Jalalabad (Afghanistan)

Teaching & Training

Open application form

Overview

Coordinate financial and operational activities for project success.

You have:

3-4 years of working in operations (finance, supply chain)
USAID-specific budgeting and finance experience preferred.
Bachelor’s degree or equivalent experience, master’s degree is preferable in finance.
Excellent communication and coordination skills.
Excellent communication skills in Pashto and Dari.
Willing to travel and conduct field visits regularly.

Daily Job Alerts: Stay Updated, Stay Ahead with Pro Membership

UN Talent Pro

Details

Job Description

Coordination Liaise with partner finance and operations staff to provide technical guidance in consultation with PMU Sr. Finance and Grants Manager. Liaise with Partner and PMU MEAL in ensuring all payments are duly approved, disbursed, and recorded. Liaise with Provincial Program Manager on daily activities related to finance and other project operations. Get involved in budget realignments and revisions, as applicable to location. Liaise with PMU Director of Finance and Administration in escalating issues that can be of high risk. Support PMU finance team conducting audits and monitoring as necessary.

AQBE Cash Distribution Activities Close familiarization with IRCs cash documentation guidance and policies including Cash Relief Operating procedures (CROPs) authority matrix and compliance checklists. Preparing pre and post cash distribution documents as per the IRC guidelines and checklist. Make sure the beneficiaries who receive the items, cash or services are available in the targeted IRC plan and activities. Sharing pre-determined documents and taking approval from the authorized persons. Assisting cash hawala/bank parties in cash distribution process. Make sure all cash distribution documents are processed and approved for bank final payment. Supporting PMU Finance team in preparing cash disbursement reconciliations and approvals. Liaising with PMU finance for ensuring timely payment to Hawala agent in line with approved disbursements. Tracking payment to beneficiaries against Hawala agent Master procurement agreement (MPA) and payment on monthly basis. Develop monthly cash distribution reports. Ensuring proper and timely data filing both in hard and in soft on Box.

Other Operational Tasks Raising PR/PO’s at local level for office needs. Ensuring timely delivery of items, recording, and ensuring utilization as per plan/needs. Ensuring all procurement documentation is duly approved and documented. Liaise with PMU finance on timely payments for vendors. Any other administrative function as requested by line manager, the Provincial Program Manager. Fleet Management, responsible for transport arrangement for distributions in coordination with the line manager. Support PMU team in partner monitoring and audits.

Integra Tasks Liaise with CO Finance to ensure codes for the project are kept up to date. Coding of expenses in line with approve budget and codes. Ensure the uploaded information is correct. Ensuring all record keeping in Integra with due approvals.

Monitoring and Trainings Monitoring of partner finance activities with documentation, compliance needs, and per approved policies. Provide on the job coaching to partner finance and operations staff. Conduct capacity development assessment and support PMU team on conducting CDP activities and other trainings as necessary.

Qualifications

3-4 years of working in operations (finance, supply chain) USAID-specific budgeting and finance experience preferred. Bachelor’s degree or equivalent experience, master’s degree is preferable in finance. Excellent communication and coordination skills Excellent communication skills in Pashto and Dari. Wiling to travel and conduct field visits regularly.

Apply now

Potential interview questions

Can you describe your experience in managing cash distribution processes?	This question evaluates your practical experience relevant to the cash distribution activities required in the job.	Focus on specific examples where you successfully managed cash distributions, including the challenges you faced and how you overcame them.
Tell us about a time you had to communicate financial information to a non-financial audience.	The interviewer wants to assess your communication skills and your ability to simplify complex information.	Pro members can see the explanation.
How do you ensure compliance with financial policies in your work?	Pro members can see the explanation.	Pro members can see the explanation.
What methods do you use for training and assessing partner staff?	Pro members can see the explanation.	Pro members can see the explanation.
Describe a challenging project you managed. What was your role and what was the outcome?	Pro members can see the explanation.	Pro members can see the explanation.