Protection Information management Assistant
BACKGROUND: The International Rescue Committee (IRC), one of the world’s largest humanitarian agencies, provides relief, rehabilitation, and post-conflict reconstruction support to people affected by natural disaster, oppression, and violent conflict in more than 40 countries. The IRC is committed to bold leadership, innovation, and creative partnerships. Active in public health, education, livelihoods, women's empowerment, youth development, and protection and promotion of rights, the IRC assists people from harm to home. The IRC launched an emergency health response in Libya in September 2016 as the humanitarian situation in the country was deteriorating following the 2014 civil war. Since then, the IRC has broadened its portfolio with health, protection, and governance programs aiming to employ a holistic approach to meeting the needs of crisis affected and vulnerable communities to survive, recover, and gain control of their futures. The IRC has been working to expand its multi-sectoral reach in areas of critical need in Libya and in these efforts houses a Grants & Partnerships Unit (GPU) to support the design of, fundraising for, and management of quality, responsive programming with ambitious goals for work in partnership with local actors.
SCOPE OF WORK/JOB OVERVIEW: Tropical Storm Daniel struck the eastern coast of Libya on September 10, 2023, with strong winds, heavy rainfall, and flash floods causing significant damage and loss of life. Several locations were heavily impacted as the storm led dams to burst resulting in high number of deaths, mass displacement of people and destruction of property overwhelming local capacities. IRC responded immediately and launched an emergency program aiming at providing life-saving medical care and integrated protection services.
The scope of IRC’s integrated protection emergency response includes Women’s Protection and Empowerment (WPE), child protection (CP), and Protection Rule of Law (PRoL, or broader humanitarian protection) for communities and individuals affected by the floods. IRC is working directly to implement emergency activities but also collaborating with international and local agencies as well as government authorities, expanding protection interventions to include community-based protection and MHPSS across all project locations. Under the direct supervision of the Protection Information Management Officer, the Information Management Assistant will ensure access to up-to-date information on the affected population to allow appropriate interventions when designing and implementing humanitarian and advocacy actions. S/He will record, maintain, and assist in the analysis of data collected by the protection team. S/He will ensure timely and quality reporting of deliverables on a weekly basis.
MAJOR RESPONSIBILITIES: Work with emergency Protection teams to ensure all programming activities are fully documented, including systematic and timely data collection as required under the grant and for IRC M&E purposes. Supporting and maintaining an information management system dealing with all data from protection emergency response. Ensure accurate and consistent entry of data received from field staff into relevant databases. Support in the training of emergency PRoL /WPE/ CP teams on the use of the databases as well as other data collection and or registration tools/software, in collaboration with the relevant staff. Assist in the development of information management database for the recording, analysis and reporting of relevant protection data collected in the field. Maintain and further develop the structure or format of the database/s as required, incorporating suggestions and amendments from the protection team and partners, in collaboration with and under the Protection Manager’s guidance. Assist the MEAL and Protection teams to conduct needs assessments. Support in assessing progress (against project objectives and targets) and identify implementation issues, provide solutions, and implement modifications as required. Support the Protection information management team in reports as per set schedules (monthly, quarterly, and annually) on grant activities, indicators, and achievements. Carry out monitoring visits to field to ensure proper feeding of data. Provide additional updates and data analysis as requested by supervisor.
KEY WORKING RELATIONSHIPS: Position Reports to: Protection Information Management Officer
Position directly supervises: N/A
Indirect Reporting: Protection Information Management Manager
Other Internal and/or external contacts: Internal: The position will be expected to work closely with CP, PROL and WPE Managers, Senior Officers, Case workers, facilitators and MEAL Team to ensure accurate, comprehensive and up to date reporting. External: N/A
Education: At least an undergraduate degree in Arts and Humanities or related field.
Work Experience: At least two years of prior professional experience in a similar position, preferably with an international organization. Experience in programming Microsoft Excel and Access Databases including minimum 2 years designing, constructing, and managing databases. Excellent reporting skills using Access reporting tools and sound knowledge of MS Access. Data analysis and charting/visualizing skills.
Demonstrated Skills and Competencies: Belief in human rights, including gender equality. Demonstrated protection experience and understanding of working with vulnerable populations and basic humanitarian principles. Demonstrated information management experience, establishing information managements systems. Excellent written reporting and oral communication skills in both English and Arabic.
Ability to interpret, analyze and synthesize information in a fast-paced environment. Working experience with an NGO and/or international organization. Good organizational skills, timeliness, ability to determine priorities and great attention to detail.
Proactive, flexible, team spirited and willing to learn. Excellent computer skills including MS Word, Excel and PowerPoint and experience with digitalization software is an asset.
Language Skills: Oral and Written English and Arabic language
Working Environment: Standard office work environment, with occasional travel to the field
____________________________________________________________________________________ The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.