Project Clerk

Volunteering Admin Communications & PR Logistics & Procurement

Overview

Support health governance through data management and laboratory administration.

You have:

• Minimum 1 year experience in data analysis, laboratory, training, or quality management.
• Proficiency in Ms. Office Suite (Word, Excel, PowerPoint, Outlook) and Google applications.
• Effective administration of general office and office coordination.
• Attention to detail and accuracy.
• Excellent interpersonal and communication skills.

Contract

This is a UNV National Youth contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Youth contracts.

UNDP Indonesia and the Ministry of Health (MoH) have been working together in a long-term partnership on health governance that is aimed at narrowing health development gaps and meeting the SDGs commitments. This partnership has been expanded with the implementation of activities under the 2020-2025 Health Governance Initiative (HEART). HEART Programmes focus on the support to strengthen Indonesia's health system capacity through policy advocacy, evidence based generation intervention, technical assistance, and partnerships by adoptions of information technology advancement with a total program budget of approximately USD 70 million.

The HEART Programme will have two outputs: (i) By 2025, strengthened national policy and institutional environment that is governing access to affordable medicines through evidence based and multisector collaborations. (ii) By 2025, the performance of national programmes is improved and positively impacts the coverage and the sustainability of service delivery and the health system better integrate environmental concerns in waste management practices to mitigate or limit its impact on environment(s) and prevent and reduce diseases related to climate change.

One of HEART Programme effort is to be involved in supporting the ILI SARI (Influenza Like Illness Severe Acute Respiratory Infections) surveillance. The ILI SARI is an initiative that aims to identify illnesses as the earliest as possible to allow minimum treatment costs and impact nationwide. The National Influenza Centre (NIC) in coordination with Health Surveillance Quarantine Laboratory is the primary partner in the initiative which supervises laboratories around the country.

This UNV assignment is part of the Health Governance Initiative (HEART) Programme for ILISARI specifically for BB Biokes Laboratory.

This Project Clerk position will support in managing data, documentation, and administration of the surveillance laboratory; including distribution, consumption/utilization reporting, and recording, and will close collaboration with the MoH.

Under the supervision of the Advisor for Health Governance Cluster, the UN Volunteer will undertake the following tasks:

1. Support the project team to ensure effective project planning and implementation focusing on the achievement of the following results: • Compiles, summarizes, and presents basic information/data on specific project and related topics or issues. • Implement project standard operating procedures in line with the government and UNDP’s regulations. Support activities at National Influenza Centre laboratory as described below: o Assist in developing training materials, course outlines, and lesson plans for laboratory methodologies (preferably molecular technique). o Assist in developing accreditation of ISO 17043 documents to meet structural, resources, process, and management system requirements. o Ensure alignment of project requirements with international best practices, and laboratory quality standards. o Work with experts to integrate theoretical and practical components into the modules. o Gather and organize relevant technical information on proficiency testing, interlaboratory comparisons, and molecular lab techniques. o Assist in developing instructional materials such as presentations, minutes of meeting, handbooks, and assessment tools and other documents as required by National Influenza Centre. o Ensure content accuracy and compliance with relevant regulations and guidelines. o Support the review and revision of training modules to maintain up-to-date and high-quality educational materials. o Assist in internal audits and documentation to verify compliance with quality standards. o Provide document support for data analysis, training sessions, workshops, and online learning modules. o Assist in the development of e-learning materials, including multimedia and interactive content.

2. Provides administrative support focusing on achievement of the following results: • Support PMU and project team for administrative and office coordination of project implementation activities to process and follow-up on administrative actions, e.g. travel arrangements, event arrangements, training/capacity building, procurement of equipment and services, asset management, etc. • Effective administration of general office matters such as response to simple information requests and inquiries; reviews, logs and routes incoming correspondence; establishment of filling system and maintenance files/records; organization of meetings, and workshops; administrative tasks, including maintaining attendance records, etc.

3. The incumbent of the position should contribute to avoiding any kind of discriminatory behavior including gender discrimination and ensuring that: • Human rights and gender equality are prioritized as an ethical principle within all actions. • Activities are designed and implemented in accordance with the “Social and Environmental Standards of UNDP”. • Any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, or gender are respected within all implementations including data production. • Differentiated needs of women and men are considered. • An inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created. • Necessary arrangements to provide gender parity within all committees, meetings, training, etc. introduced.

☒ Accountability ☒ Adaptability and Flexibility ☐ Building Trust ☒ Client Orientation ☒ Commitment and Motivation ☒ Commitment to Continuous Learning ☒ Communication ☐ Creativity ☐ Empowering Others ☐ Ethics and Values ☐ Integrity ☐ Judgement and Decision-making ☒ Knowledge Sharing ☐ Leadership ☐ Managing Performance ☒ Planning and Organizing ☒ Professionalism ☐ Respect for Diversity ☒ Self-Management ☐ Technological Awareness ☐ Vision ☒ Working in Teams

Demonstrated interest and/or experience in health and/or administration support area. • Minimum 1 year experience in data analysis, laboratory, training, or quality management. Familiarity with international proficiency testing schemes and/or molecular diagnostic methods would be an added value. • Effective administration of general office and office coordination (including routine administrative, correspondence, filling and documentation). Demonstrate knowledge of basic financial management, as well as sound working knowledge in event and travel management is highly desirable. • Experience in working collaboratively with a range of partners, and authorities at different levels is an asset. Experience working with government partners, especially the Ministry of Health will be considered as added value. • Proficiency in Ms. Office Suite (Word, Excel, PowerPoint, Outlook), conference meeting applications (Zoom, G-meet, or Ms. Team), and Google applications (G-Form, Gsheet, G-doc, etc). • Excellent ability to research information as well as understand and effectively use data with progressive analysis skills. • Self-motivated with strong time management skills and ability to work under tight deadlines. • Attention to detail and accuracy, as well as perseverance with due diligence. • Excellent interpersonal and communication skills (written and verbal); culturally and socially sensitive; ability to work and adapt professionally and effectively in a challenging and dynamic environment. • Have affinity with or interest in health issues, volunteerism as a mechanism for durable development, and the UN System.

The position will be based in the Jakarta, home to UNDP Country Office. The cost of living is considered moderate. Basic living needs such as staple foods and household supplies, accommodation, banking facilities, medical facilities, and telecommunications/internet services are readily available. Jakarta offers various housing options. The city is known for heavy traffic congestion, but the Mass Rapid Transit (MRT), Light Rail Transit (LRT), and TransJakarta buses, along with ride-hailing services, provide effective travel solutions. Most areas are generally safe, but standard precautions against petty crime are recommended.

Specifically, the UN Volunteer will be day-to-day working in the MoH Office which is accessible through many transportation choices. Work is performed in the normal working environment, following MoH’s working days.

For more information about UNV Conditions of Service and Entitlements, please refer to the following links: • https://www.unv.org/become-volunteer/volunteer-your-country • https://www.unv.org/sites/default/files/unvpf/UNVcos2021%20Complete%20hires-final_compressed_30.08.2021.pdf • https://www.unv.org/

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Potential interview questions

Added 1 year ago - Updated 1 year ago - Source: unv.org