Project Clerk

Volunteering Admin Communications & PR

Overview

Support project documentation and administrative tasks effectively.

You have:

• At least one (1) year of relevant experience of working on development initiatives and project/programme management with focus on administrative area.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• Attention to detail and accuracy.
• Basic understanding of project management principles is an advantage.

Contract

This is a UNV National Youth contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Youth contracts.

Encompassing more than 17,000 islands, Indonesia is one of the world's largest archipelagic nations, home to more than 270 million people. The nation is extremely susceptible to the effects of climate change, which include shifting agricultural productivity, rising sea levels, and a rise in the frequency and severity of natural disasters. The livelihoods of millions of Indonesians as well as the country's socioeconomic growth and environmental sustainability are seriously threatened by these issues.

Indonesia has embraced the global battle against climate change by ratifying the Paris Agreement and submitting its Enhanced Nationally Determined Contribution (NDC) in response to these issues. Indonesia has pledged in the NDC to cut greenhouse gas emissions by 31.89% by 2030; with help from other countries, this goal could be raised to 43.20%. The Climate Promise is the United Nations Development Programme's (UNDP) flagship initiative to support countries in achieving their climate pledges under the Paris Agreement. by filling in the gaps, increasing ambition, and quickening implementation, it seeks to improve NDCs.

Under the direct supervision of the Project Coordinator of Climate Promise, the UN Volunteer will undertake the following tasks:

Documentation and Record Keeping: • Support an accurate and up-to-date project documentation, including reports, correspondence, and other records. • Support on Organize and manage both physical and electronic filing systems. • Contributes to ensure that all project documents are properly archived and easily accessible.

Administrative Support: • Provide administrative support to the project team, including scheduling meetings, preparing agendas, and taking minutes. • Assist with the preparation and formatting of project reports, presentations, and other documents. • Support travel arrangements and logistics for project staff and stakeholders.

Communication and Coordination: • Contributes as a point of contact for project-related inquiries and correspondence. • Assist the communication between project team members, stakeholders, and external partners. • Contributes to ensure timely dissemination of project information and updates to relevant parties.

Financial and Procurement Support: • Assist with the preparation and processing of financial documents, including invoices, purchase orders, and expense reports. • Support the procurement process by obtaining quotes, preparing procurement documents, and liaising with suppliers.

Other Duties: • Perform other duties assigned by the supervisor to ensure the smooth operation of the project.

☒ Accountability ☒ Adaptability and Flexibility ☐ Building Trust ☐ Client Orientation ☒ Commitment and Motivation ☒ Commitment to Continuous Learning ☐ Communication ☐ Creativity ☐ Empowering Others ☒ Ethics and Values ☒ Integrity ☐ Judgement and Decision-making ☐ Knowledge Sharing ☐ Leadership ☐ Managing Performance ☒ Planning and Organizing ☒ Professionalism ☒ Respect for Diversity ☐ Self-Management ☐ Technological Awareness ☐ Vision ☒ Working in Teams

an administrative or clerical role, preferably within a project environment. Fresh graduates are welcome to apply.

• At least one (1) year of relevant experience of working on development initiatives and project/programme management with focus on administrative area. • Strong organizational and time management skills. • Excellent written and verbal communication skills. • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). • Ability to work independently and as part of a team. • Attention to detail and accuracy. • Basic understanding of project management principles is an advantage.

The position will be based in the Jakarta, capital of Indonesia and home to the Association of Southeast Asian Nations (ASEAN) Secretariat, where basic living needs, including accommodation, banking facilities, medical facilities and telecommunications/internet services are readily available.

All staple foods such as rice, bread, meat, vegetables, fruits, salt, sugar, cooking oil, etc. can be found in the markets, along with basic hygiene products and household supplies, including variety of imported goods. Almost all items can also be ordered for delivery (from grocery to cooked food to household essentials) through various mobile applications.

Jakarta has numerous good restaurants as well as plenty of attractive malls and shopping centres, making it one of the most vibrant cities to live in South-East Asia. Jakarta’s climate is generally hot and humid, with the Indonesian wet and dry seasons dividing the year in two. Average temperature is in the upper 30°C range year-round, and the rainy season lasts between November and March.

Jakarta offers various housing options, from modern apartments in central areas to more affordable rentals in suburban districts. Central locations are convenient but tend to be more expensive. The city is known for heavy traffic congestion, but the Mass Rapid Transit (MRT), Light Rail Transit (LRT), and TransJakarta buses, along with ride-hailing services, provide effective travel solutions.

Basic utilities such as electricity and water are generally available, though service quality can vary by area. Healthcare facilities include both public hospitals and private clinics, with private options often preferred for their higher standards. The cost of living is moderate. Basic expenses such as food and local transportation are affordable, while imported goods and certain services may be more expensive. Most areas are generally safe, but standard precautions against petty crime are recommended.

Mobile phone is the most reliable tool to communicate, and internet services are readily avail- able at the apartment complexes. ATMs are located on every other street in Indonesia and international cards can usually be used to withdraw Indonesian Rupiah. You can check full entitlements at the duty station at https://app.unv.org/calculator. The complete UN Volunteer Conditions of Service is available at https://explore.unv.org/cos

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Potential interview questions

Added 1 year ago - Updated 1 year ago - Source: unv.org