Project Assistant

Volunteering Admin Logistics & Procurement

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

UN Women plays an innovative and catalytic role in the State of Palestine since its inception in 1997 (as UNIFEM). In line with the national priorities, the work of UN Women for the period 2023-2025 is aligned with three of the Palestine United Nations Sustainable Development Cooperation Framework’s (UNSDCF) outcomes: • Palestinians have greater access to economic opportunities that are inclusive, resilient, and sustainable, including decent employment and livelihoods opportunities in an empowered private sector. • Palestinians, including the most vulnerable, have equal access to sustainable, inclusive, gender responsive and quality social services, social protection, and affordable utilities. • Palestinian governance institutions, processes, and mechanisms at all levels are more democratic, rights-based, inclusive, and accountable.

Its three-year Strategic Note supports the efforts to achieve measurable results in country in terms of four UN Women global Strategic Plan impacts (2022-2025): (SP Impact 1). Governance and participation in public life; (SP Impact 2). Women’s Economic Empowerment; (SP Impact 3). Ending Violence Against Women and Girls; SP Impact 4. Women peace and security, Humanitarian & Disaster Risk Reduction. Under the overall supervision of UN Women Special Representative and the direct supervision of UN Women Head of Gaza sub-Office, the Programme Assistant will support UN Women’s humanitarian team in programme management and stakeholders’ engagement.

Within the delegated authority and under the supervision of UN Women Head of Gaza sub-Office or his/her designated mandated representative(s), the UNV Programme Assistant will: 1. Provide Programme Management Support
• Support in organizing field visits on a regular basis to monitor and follow up on the progress of interventions activities as needed. • Gather lessons learned and best practices and share them with the UN Women the Women, Peace and Security, and Humanitarian Action (WPSHA) Team. • Draft formal correspondence, in both Arabic and English, as needed. • Take meeting minutes and draft short reports as needed. • Support organizing workshops, activities and events related to the interventions, as needed. • Support the project teams in collecting data for reporting. • Assist the WPSHA team in reviewing and preparing documentation on the procurement of goods and services, and support contract tracking. 2. Provide Financial Management Support
• Support the WPSHA team in the financial management of projects including create projects in Quantum system, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project. • Prepare supporting documents for payments and financial reports. • Support in reviewing financial submissions and verification of samples submitted by partners. • Support in ensuring timely and quality liquidation of partner advances. • Provide administrative support in monitoring budget preparation and the finances of interventions; including the finalization of FACE forms. • Review financial reports as needed. • Maintain internal expenditures control system.
• Create requisitions in Quantum system; register good receipts in Quantum system; and • Assist in the preparation and follow up of cost-recovery bills in Quantum system.
3. Provide Administrative Support • Provide administrative support to the WPSHA team in the organization of events, meetings and workshops, etc. • Create and maintain files of correspondence/documents and electronically received information and ensure up-to- date filing. Maintain both hardcopies and electronic copies of the office records and reference files on various subjects. • Prepare presentation material/slides in Power-point for presentations for the meetings/workshops and keep all papers ready for meetings. 4. Provide support to Gaza Sub-office in UN Women’s engagement inside the coordination humanitarian architecture. • Support UN Women’s engagement in existing humanitarian coordination sectors and clusters in coordination with UN Women Gaza Head of Office. • Attend clusters and inter-clusters Gaza meetings in coordination with UN Women Gaza Head of Office & report back to senior management.

5. Support knowledge building and knowledge sharing

• Participation in workshops and trainings as requested. • Supporting in the preparation and implementation of dissemination plans of knowledge products. • Keeping up to date with the latest advancement in the field of information and knowledge sharing.

6. Other

• Any other related tasks as may be required or assigned by the supervisor.

• Professionalism: demonstrated understanding of operations relevant to UN Women; technical capabilities or knowledge relevant or transferrable to UN Women procedures and rules; discretion, political sensitivity, diplomacy and tact to deal with clients; ability to apply good judgement; ability to liaise and coordinate with a range of different actors, especially in senior positions; where appropriate, high degree of autonomy, personal initiative and ability to take ownership; resourcefulness and willingness to accept wide responsibilities and ability to work independently under established procedures; ability to manage information objectively, accurately and confidentially; responsive and client-oriented; • Integrity: demonstrate the values and ethical standards of the UN and UN Women in daily activities and behaviours while acting without consideration of personal gains; resist undue political pressure in decision-making; stand by decisions that are in the organization’s interest even if they are unpopular; take prompt action in cases of unprofessional or unethical behaviour; does not abuse power or authority; • Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; excellent interpersonal skills; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic, mixed-gender environment with sensitivity and respect for diversity; sensitivity and adaptability to culture, gender, religion, nationality and age; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of UN operations; ability to achieve common goals and provide guidance or training to colleagues; • Commitment to continuous learning: initiative and willingness to learn new skills and stay abreast of new developments in area of expertise; ability to adapt to changes in work environment. • Planning and organizing: effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priorities and to plan, coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities; • Communication: proven interpersonal skills; good spoken and written communication skills, including ability to prepare clear and concise reports; ability to conduct presentations, articulate options and positions concisely; ability to make and defend recommendations; ability to communicate and empathize with staff (including national staff), military personnel, volunteers, counterparts and local interlocutors coming from very diverse backgrounds; capacity to transfer information and knowledge to a wide range of different target groups; • Flexibility: adaptability and ability to live and work in potentially hazardous and remote conditions, involving physical hardship and little comfort; to operate independently in austere environments for protracted periods; willingness to travel within the area of operations and to transfer to other duty stations within the area of operations as necessary; • Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance, and commitment towards UN Women’s mission and vision, as well as to the UN Core Values.

programme support functions; including programme implementation, coordination, monitoring, and financial management support. • Experience working on humanitarian action is desirable. • Knowledge of the UN system is desirable.

The UN Volunteer will be working in Gaza.

As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials. The UN Volunteer will receive on monthly basis ILS 5,568.5 including wellbeing differential.

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Added 1 day ago - Updated 8 hours ago - Source: unv.org