Programme Management Associate

Contract

This is a LICA-6 contract. This kind of contract is known as Local Individual Contractor Agreements. It is normally only for nationals. It's an external contract. It usually requires 6 years of experience, depending on education. More about LICA-6 contracts.

Background Information - Myanmar

Myanmar is one of UNOPS’ leading offices in Asia, acting as fund manager for three of the largest development programmes in the country, namely the Access to Health, the Livelihood and Food Security Fund (LIFT) and the Joint Peace Fund (JPF). In addition, UNOPS is Principal Recipient for the Global Fund in Myanmar and for the Global Fund’s regional artemisinin-resistance initiative targeting drug resistant malaria in the greater Mekong sub-region. UNOPS also provides procurement, infrastructure and project management services to a wide range of organizations in the country, including the Government of Myanmar, international development partners, other UN agencies, NGOs and INGOs. UNOPS plays a critical role in ensuring that the quality of services provided to its partners meets stringent requirements of speed, efficiency and cost effectiveness

Background Information - Job-specific

In partnership with the Government of Myanmar and other partners, the Access to Health Fund strengthens the national health system at all levels, extending access for poor and vulnerable populations to quality health services. The Access to Health Fund has a particular focus on improving health equity in Myanmar, with emphasis on the hardest-to-reach and most vulnerable populations, many in conflict-affected areas. Focus areas of the Fund include maternal, newborn and child health, combating HIV and AIDS, tuberculosis and malaria, and health system strengthening to deliver sustainable, efficient and responsive healthcare across Myanmar. The Fund is aligned to the Ministry of Health and Sports priorities and National Health Plan, which is aimed towards universal health coverage by 2030.

In 2021, as part of its Corporate Social Responsibility (CSR) commitment, Takeda, a new private donor provides a dedicated fund to Access to Health with the similar vision of reaching essential health services to marginalized and vulnerable populations in conflict affected and hard-to-reach areas and for health system improvement in Shan State. The Takeda Project aims to sustainably improve the health and well-being of people in Shan by working on three pillars: infrastructure and equipment (assets), people, and health systems strengthening.

The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

Functional Responsibilities

Under the direct supervision of the Programme Manager (Takeda), the Programme Management Associate will carry out the following duties and responsibilities:

Stakeholder Engagement and Coordination

● Map and regularly update key stakeholders including donors, implementing partners, MoHS and other government departments, and Ethnic Health Organizations

● Ensure smooth and effective communication with key stakeholders - including other fund management teams - using appropriate channels

● Interact with colleagues, clients, partners and in the Takeda to exchange vital information on operational issues related to the programme as the case may be and seek cooperation to resolve routine operational issues and process problems and refer complex issues to supervisor with recommendation of course of action

● Arrange and facilitate meetings and workshops with different stakeholders

● Arrange and facilitate donors’ and auditor/ evaluator’s visits

Involvement in Grant Management

● Assist in the administration and monitoring of all aspects of Takeda project implementation, including data, budget and management

● Expedite the process of grant making and budget revision exercises with implementing partners in accordance with UNOPS’s policy and guidelines

● Assist in monitoring expenditures, verify relevance and accuracy of requests, check completeness of documentation and availability of funding

● Inform the supervisor of budget status, facilitate the fund flow and actively communicate and/ or follow up with concerned parties

Assisting Takeda Program Work, Monitoring and Reporting

● Assist the program manager in tracking the progress of the Takeda Project in three pillars and alert if there are foreseeable obstacles that may impede the implementation

● Assist in collecting and verifying program-related data and information from relevant stakeholders to inform decision making

● Act as the focal person to archive all the necessary documents related to the Takeda project for easy retrieval when needed

● Involve in reviewing annual and mid-year reports from implementing partners

● Involve in preparation and ensure timely reporting to donors along with different functional units

● Assist and participate in field visits to the project sites, including the related logistics and administrative matters as necessary

• Perform any other tasks as may be requested by the Program Manager

Education/Experience/Language requirements

Education - Secondary Education is required. - Bachelor's Degree in Health, Public Administration, Business Administration, Project Management, or related field is an asset.

Experience - Six years of relevant experience in programme or project support related fields is required. - Knowledge of UN rules and regulations, government directory, NGOs, UN agencies and embassies would be an asset. - Experience with G Suite is asset. - Previous successful involvement with, and a good knowledge of the development and humanitarian sector/working with UN, Donors, or NGOs is an advantage;

Language Requirements

• Fluency in English and Myanmar language is required.

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type: Local Individual Contract (LICA).

Contract level: ICS 6 (LICA-6)

Contract duration: One year (subject to organizational requirements, availability of funds and satisfactory performance)

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

This is local position, only Myanmar National can apply to this position. All other nationalities will be automatically rejected from the screening.

Additional Considerations

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.