Programme Management Office Associate (Grants & Contracts)

Contract

This is a LICA-6 contract. This kind of contract is known as Local Individual Contractor Agreements. It is normally only for nationals. It's an external contract. It usually requires 6 years of experience, depending on education. More about LICA-6 contracts.

Background Information - Myanmar

Myanmar

UNOPS Myanmar is one of UNOPS’ leading offices in Asia, acting as the fund manager for some of the largest development programmes in the country. In addition, UNOPS is the Principal Recipient for the Global Fund in Myanmar and for the Global Fund’s regional artemisinin-resistance initiative towards the elimination of Malaria, which works to accelerate progress toward malaria elimination in the Greater Mekong sub-region. UNOPS provides procurement, infrastructure, and project management services to a wide range of organizations in the country, including international development partners, other UN agencies, NGOs, and INGOs. UNOPS plays a critical role in ensuring that the quality of services provided to its partners meets stringent requirements of speed, efficiency, and cost-effectiveness.

Background Information - Job-specific

The Grants and Contracts team, as part of the larger Programme Management Office (PMO), is in charge of managing the grants and contracts with implementing partners.The Programme Management Office Associate (Grants and Contracts) will be located within the UNOPS Myanmar Programme Management Office, and will be supporting one of the multiple funds and programmes managed by UNOPS Myanmar. The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS MMCO. S/he will collaborate closely and engage actively with other UNOPS team members and the programme/technical team for managing grants and assisting in programme activities.

Functional Responsibilities

The Programme Management Office Associate (Grants & Contracts) will be working within the Programme Management Office at MMCO.

Under the overall supervision of the Head of Programme Management Office, and direct supervision of Programme Management Office Specialist (Grants & Contracts), Programme Management Office Associate (Grants & Contracts) will ensure close collaboration and engagement with the Programme Units of MMCO as well as other PMO and MMCO Departments. He/she will ensure effective and efficient functioning of the Programme Management Office (PMO), full confidentiality in all aspects of the assignment, maintenance of protocol procedures, management of information flow and follow-up on deadlines and commitments made. PMO supports multiple funds in MMOC such as LIFT, Access to Health fund, Nexus Response Mechanism, LAMP etc.

1. Grant management

• Assist the Grant Management Officer in the many activities related to management of the grants awarded to the various implementing partners (IPs), including but not restricted to: preparations for award requests, grant agreements and grant amendments; monitoring IPs’ expenditures and budgets; verifying respect of reporting requirements, and where necessary, assist the Grant Management Officer. Support the Grant Management Officer in processing payments based on the agreed payment schedules;
• Monitor reporting deadlines in consultation with the Grant Management Officer & FMO team and communicate with the IPs and FMO team on pending and delayed reports.
• Follow IP payment schedules to prepare and process necessary documentation for grant payments in accordance with agreed upon payment schedule as per grant agreement and fun availability, create POs and submit payment requests to Finance/BSSC
• Assist in the closure of projects with appropriate actions (e.g. project audits, clearance of final reports, assets management) and ensure overall adherence to a required procedure before the final payment is released.

2. Capacity building & administration

• Assist the Grant Management Officer in organizing IPs training and providing day-to-day guidance to the IPs to ensure IP understanding of, and compliance with financial and organizational management standards.
• Assist in keeping grant management tools and databases updated

3. Documentation

• Collect hard and electronic records of financial transactions for easy reference and retrieval, and monitor routine information related to contractual arrangements;
• Maintain for the Grant Management Unit a database/archive of all grant-related documentation of all the implementing partners of the LAMP;
• Keep the supervisor updated on progress and issues, and prepare briefing materials as requested for discussions on project status.
• Perform other duties, as required.

Education/Experience/Language requirements

A. Education - Secondary Education is required. A Bachelor’s degree preferably in economics, business administration, social sciences, development studies, finance, or related fields would be considered an advantage. - A Post-graduate Diploma or Certificate in project management or any field relevant to the position is a bonus.

B. Experience - A minimum of 6 years of project support/operations support is required. Preferably with focus on contract management, project administration and project support (finance); - Previous working experience with UN, donors, or NGOs is preferred; - Good knowledge of contractual and accounting principles and modalities would be a great asset; - Experience in the usage of computers and office software packages (e.g. MS Office newer versions, Google Suite Applications) is required; ; - Knowledge of UNOPS ERP systems is a bonus; - Thorough knowledge of UN rules and procedures in budget or grant management and contracting is highly desirable; - Demonstrated ability to conduct financial and budget analysis is essential, and an excellent numeracy skill is an asset.

C. Language Requirements - Fluency in both written and oral English and Myanmar language is required.

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type: Local Individual Contractor Agreement Contract level: LICA - 6 Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

This is a local position open for Myanmar Nationals Only.

Additional Information

• Please note that UNOPS does not accept unsolicited resumes.
• Applications received after the closing date will not be considered.
• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
• We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
• For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.