Administration Officer Myanmar Yangon (Myanmar national only)

Contract

This is a Professional contract (NRC) contract. More about Professional contract (NRC) contracts.

The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across more than 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country.

Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks.

NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.

This position administer facilities management, office admin management, petty cash purchases for office supplies, travel coordination, etc. Please see detail job description here.

Qualifications

1. Professional competencies

These are skills, knowledge and experience that are important for effective performance.

Generic professional competencies:

• Experience from working as an Admin/HR Officer in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Sufficient English Language Proficiency both written and verbal
• Graduate with relevant degree (or) equivalent 2 years of working experience as similar positions at other organizations.

Context/ Specific skills, knowledge and experience:

• Able to take initiative
• Tactful and mature
• Organizational skills
• Excellent communication and presentation skills
• Adaptable to various type of environment

2. Behavioral competencies

These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies, and the following are essential for this position:

• Handling insecure environment
• Planning and delivering results
• Empowering and building trust
• Communicating with impact and respect

Responsibilities

• Implement NRC administration functions (facilities management, office admin management, petty cash purchases for office supplies, travel coordination etc.) at the country office in compliance with NRC’s procedures.
• Responsible for keeping record, store and distribute stock of office supplies (stationery, tea/coffee, water, etc) and cleaning products in accordance with NRC procedures
• Coordinate and manage travel bookings (incl. all flight bookings), accommodation reservation for visitors’/NRC staff come to the country office.
• Prepare payment request for monthly travel bookings and accommodation cost
• Provide admin assistance for meetings, trainings, workshops, events in Yangon including arranging venue and catering where required.
• Liaison with Immigration department via Government Liaison Coordinator for NRC Expat staff’s FRC, Visa related issues and proceed visa fees payment
• Receive, register, distribute incoming/outgoing mail and MEMO as requested.
• Proper keep and filing of administration correspondence documents both hard and soft copies in respective files.

Please see detail job description here.