Programme Assistant

Volunteering Programme & Policy Admin Logistics & Procurement

Overview

Support UNFPA programme delivery in Brazil.

You have:

• Support the development, implementation, monitoring, assurance & evaluation of Annual Work Plans, advising and proposing corrective actions as necessary.
• Provide data and information needed for preparation of programme and project documents.
• Contribute to office planning, programming and reporting.
• Support the preparation of progress and financial reports on project expenditures and analytical reports on current & past expenditure trends.
• Assist in the preparation of project budgets, revisions and processing for approval.
• Organize logistical support to meetings, workshops, missions and events.
• Prepare correspondence and draft simple reports in Portuguese and English as required.
• Support the advocacy and resource mobilization strategy of the country office.
• Knowledge of Google Workspace platforms such as Google Docs, Sheets, and Presentations is required.
• Assist with the process of contracting, including drafting TORs and obtaining data for vendor creation.

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

The Programme Assistant (PA) is located in the Brazil Country Office (CO) and reports to the UNFPA National Programme Officer and to the Operations Analyst. They play a key role in terms of supporting the delivery of the UNFPA programme across the thematic areas of the UNFPA Country Programme. The PA plays an essential articulating role between Programme development, implementation and operations. As such, the PA role is transversal and supports all programme areas across the UNFPA mandate in Brazil.

Work relations Internal contacts include the Operations Analyst, the CO’s programme/ technical team and the Senior Management Team.

Under the overall guidance of the Operations Manager and the direct supervision of the Assistant Representative, the UN Volunteer will contribute to planning, implementation, monitoring and logistical / administrative support to the UNFPA Programme in Brazil. They will undertake the following duties and responsibilities:

• Support the development, implementation, monitoring, assurance & evaluation of Annual Work Plans, advising and proposing corrective actions as necessary. • Provide data and information needed for preparation of programme and project documents. • Contribute to office planning, programming and reporting. • Support the preparation of progress and financial reports on project expenditures and analytical reports on current & past expenditure trends. • Assist in preparation of project budgets, revisions and processing for approval. • Organize logistical support to meetings, workshops, missions and events. • Participate in the training and guidance of implementing partners on national execution and programme policies & procedures. • Prepare correspondence and draft simple reports in Portuguese and English as required. • Assist with the process of contracting (drafts TORs, obtain data for the creation of vendors, follow up on products & quality and ensures that the evaluation form is completed). • Undertake periodic data collection, records checking and following up on recommendations • Support the preparation of travel requests & authorizations, liaise with Travel Agency for issuing of tickets and indicate needs for reimbursements. • Establish and nurtures effective communication and liaison with partners and office staff ensure the effective performance of these duties. • Contributes to the development of knowledge sharing assets by synthesizing and documenting findings and lessons learned and drafting relevant materials. • Support the advocacy and resource mobilization strategy of the country office. • Maintain project files, updates data in Quantum pertaining to projects under his/her responsibility • Performs Quantum related functions according to the relevant profile. • Undertake other tasks as may be assigned by the Supervisor.

● Achieving results, ● Being accountable, ● Developing and applying professional expertise/business acumen, ● Thinking analytically and strategically, ● Working in teams/managing ourselves and our relationships, ● Communicating for impact

project support, finance or administrative work. • Previous work with project implementation • Previous work with the United Nations is desirable • Previous work with the civil society, non-governmental organizations • Good knowledge of Google Workspace platform is required (google docs, google sheets, google presentations)

The assignment will be in Brasília, the Federal capital of Brazil and seat of government of the Federal District. Brasilia is a family duty station and classified A (hardship). The living conditions in Brasilia are good as well as the access to health services. The accommodation facilities are in general good, and the choice is wide.

As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging their own housing and other living essentials. National UN Volunteers are part of the malicious insurance plan.

Brazil is security level 3 (moderate). United Nations Department of Safety and Security UNDSS Brazil advises to exercise a high degree of caution in Brazil due to high levels of serious and violent crime, particularly in major cities. Violent crime as muggings, armed robbery, kidnappings, and sexual assault, is very high. Avoid shanty towns (favelas) in the big cities and if you are attacked or robbed, do not resist. Demonstrations can occur at any time and may turn violent with little or no warning. All United Nations personnel must scrupulously comply with UNDSS procedures and recommendations during their assignment in Brazil. For missions in rural areas or indigenous reservations, special procedures may apply; UN personnel should consult with the local DSS office in advance.

Information on entitlements at the duty station is available at https://app.unv.org/calculator. The complete UN Volunteer Conditions of Service is available at https://explore.unv.org/cos

Apply now

Potential interview questions

Added 1 year ago - Updated 1 year ago - Source: unv.org