Programme Assistant

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

The UNODC Country Office for Pakistan (COPAK) is supporting the Government of Pakistan through technical assistance under its Country Programme III (2022-25) framework with a focus on enhancing their capacity to effectively address the challenges of transnational organized crime and border management, counter terrorism, criminal justice and drug demand reduction and HIV/AIDS. In order to manage the volume of work and to fulfill finance, travel, administrative and logistical needs efficiently, UNODC Pakistan requires the services of a UNV Programme Assistant with experience in finance, administrative and logistic arrangements.

The position will provide support in financial operations, office administration and property management related tasks. Programme Assistant will perform the duties under supervision of Head of Office - Karachi under the overall guidance and support of Country Representative/OiC.

The UNV Programme Assistant will undertake the following duties and responsibilities:

• Conduct administrative support functions in relation to staff, office premises, internet, generator, furniture equipment, vehicles, and transport in accordance with UNODC guidelines • Liaise with other UN Agencies sharing office space with UNODC in Karachi to provide day-to-day assistance and processing of quarterly rental payments • Maintain inventories of non-expendable items of furniture, equipment, and vehicles • Ensure adequate maintenance of office premises, all equipment security appliances, and vehicles • Ensure correct maintenance of vehicle logbooks and records of fuel and repair or maintenance by all drivers • Provide general office support services to help ensure the smooth functioning of offices including necessary bookings and reservations as required • Initiate request for payment for cash expenses of Karachi office, follow up with Country office for disbursements
• Manage the fleet of UNODC vehicle and agreements with car rental companies. Ensure maintenance of vehicle logbook and records for fuel and repair/maintenance by the driver. Assign vehicles for visiting international staff. • Managing office operations and ensuring smooth functioning of day-to-day activities • In provision of effective support to organization for the inventory management system and internal controls for UN property • Assist Inventory management focal point in tracking inventory items, maintaining records and assigning product IDs • Ensure seamless availability of all office services and promptly troubleshoot any issues that arise • Coordinate with the Country Office for timely processing of all office utility bills and payments.
• Perform any other duty as may be required

• Excellent communication and interpersonal skills, with the ability to interact effectively with diverse stakeholders. • Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines efficiently. • Proficiency in Microsoft Office Suite and other relevant software programs. • Fluency in English and Urdu (working knowledge of additional regional languages desirable). • Strong understanding of human trafficking and migrant smuggling issues and the relevant regional context. • Ability to work independently and as part of a team in a fast-paced environment. • Cultural sensitivity and adaptability to diverse settings and working styles • Familiarity with UNODC and UN Secretariat processes and documentation would be an advantage. Previous experience working for UNODC or any other UN agency is an asset.

providing administrative support, preferably in a non-profit or international development setting.

• Demonstrated experience in providing administrative support including property management related tasks. • Experience in finance and inventory management is desirable.

As this is a national UNV assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials.

UNV Field Unit will help you open a Pak rupee bank account with Standard Chartered Bank or any other local bank at your duty station.