Programme Assistant

Organizational Setting

FAO's Subregional Office for Central Asia is responsible for developing, promoting, overseeing and implementing agreed strategies for addressing food, agriculture and rural development priorities in the subregional, including countries of the sub region,. It develops and maintains relations with subregion-wide institutions including Regional Economic Integration Organizations (REIOs). The Subregional Office is a subsidiary of FAO's Regional Office for Europe.

Main Purpose

The Programme Assistant performs a wide range of routine administrative and financial functions in support of the delivery of the organizational unit's programme and projects.

Supervision Received/Exercised

The Programme Assistant reports to one or more professional staff and receives guidance from the supervisor(s)). He/she acts independently in routine matters. Supervision received is focused on the quality of the work performed and provides for on-the-job learning. He/she acts independently in routine matters. Supervision received is focused on the quality of the work performed and provides for on-the-job learning.

Working Relationships

The Programme Assistant interacts with a wide variety of colleagues within the work unit and with immediate clients within the Organization, providing routine administrative and financial services.

Key Functions/Results

• Collect and compile data on programme/ project activities to support reporting on programme/ project delivery;
• Provide information on programme/ project expenditures and status of programme/ project budget;
• Process, format and proof-read reports, documents, publications and correspondence related to the work of the unit from draft texts;
• Review and direct correspondence, calls and queries to appropriate contacts; provide for background information; respond to routine enquiries;
• Make arrangements for meetings, seminars and events: implement logistics, prepare correspondence, compile and distribute documents, make administrative arrangements;
• Initiate and follow up on administrative and financial actions related to staff management, non-staff support, travel, payments, and procurement;
• Perform other duties as required.

Impact Of Work

The incumbent's work impacts on the timely and efficient delivery of the immediate work unit's programme.

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CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

Education: Secondary School Education

Experience: Three years of relevant experience in financial and/or administrative support work

Languages: Working knowledge (Level C) of English

IT Skills: Good knowledge of the MS Office applications, Internet and office technology equipment

Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical Skills

• Good knowledge of corporate information systems
• Good knowledge of common administrative and financial rules and regulations
• Good knowledge of communication and documentation standards

Desirable Qualifications and Skills

• Working knowledge (level C) of Turkish and/or Russian;

  Assessment

Evaluation of qualified applicants may include an assessment exercise and a technical / competency-based interview.