Programme Analyst

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

As the interim Principal Recipient for the Multi-Country Western Pacific grants (Integrated HIV/TB Programme for 11 PICs and Malaria Programme in Vanuatu) from 1 January 2021 to 31 December 2023, UNDP is responsible for the financial and programmatic management and the procurement and supply of health products for the Global Fund HIV,TB, Malaria and COVID-19 Response Mechanism grants to 11 Pacific Islands Countries (Cook islands, Federated States of Micronesia, Kiribati, Nauru, Niue, Palau, Republic of Marshall Islands, Samoa, Tonga, Tuvalu and Vanuatu) in coordination with the 19 sub-recipients comprising of 11 Countries Ministry of Health, Civil Services Organisations national and technical partners including WHO operating under the UN2UN agreements in Fiji/ Suva and in Vanuatu for the achievement of programme results and the effective use of grant resources.

For the implementation of the Multi-Country Programmes, the UNDP Pacific Centre in Fiji established a Programme Management Unit (PMU) based in Fiji, Vanuatu, and Samoa to coordinate and oversee the implementation and to ensure compliance with the Global Fund and UNDP rules, policies, and procedures. The PMU coordinates with the PIRM CCM, PICs Governments and CSOs as well as with regional partners, the Global Fund and other key stakeholders in the health and development sector (bi-laterals, private sector) and technical assistance providers.

Under the guidance and direct supervision of the Programme Manager of UNDP in Suva the Programme Analyst in Vanuatu is responsible for supporting the management of the UNDP Global Fund Multi-Country Integrated Programme on HIV/TB and Malaria in Vanuatu. He/she is responsible for ensuring timely and efficient implementation of Programme activities in line with approved work plan and budget and signed sub-recipients’ agreements. The Programme Analyst will ensure monitoring of activities implemented by the sub-recipients. He/she will represent the Programme at the national level and liaise with relevant stakeholders and technical partners. Furthermore, he/she will support UNDP strategy to strengthen the technical and management capacity of the national institutions.

The Programme Analyst works in close collaboration with the Programme PMU based in Suva, UNDP Sub-Recipients (SRs) in Vanuatu, UN Agencies, Government officials, technical advisors and experts, multi-lateral and bi-lateral donors and civil society to ensure successful implementation of the Global Fund Multi-Country Western Pacific Programme The Programme Analyst works in close collaboration with the Programme PMU based in Suva, UNDP Sub-Recipients (SRs) in Vanuatu, UN Agencies, Government officials, technical advisors and experts, multi-lateral and bi-lateral donors and civil society to ensure successful implementation of the Global Fund Multi-Country Western Pacific Programme. The scope of work of the Programme Analyst is outlined below: Ensures implementation of GF Multi-country programme strategies focusing on achievement of the following results: • Assists in the design, development and monitoring of work plans, milestones and indicators for GF Multi-country Programmes Sub-Recipients and implementing partners • Supports in the SR management and application processes when necessary (development of necessary information notes, and guidelines for panel review, etc.) • Supports country and NGO partners in the development of strategies to facilitate results- based implementation of Programme activities, in accordance with the action plans and within established budgets. • Develops national/stakeholder engagement plans and tools to support the overall management of the Programmes. • Provides support to the Monitoring and Evaluation Analyst to monitor, review and follow up on the SR performance and assist in the preparation of reports. • Ensures contribution to the programmatic feedback to sub recipients and service providers regarding performance and identified issues. • Analyzes the Programme implementation bottlenecks and contributes to the development of solutions. • Leads and coordinates the implementation of the VMOH Capacity Development Plan in line with the approved workplan and milestones Ensures effective management of the Global Fund Multi-country programme, achieving the following results: • Assumes the operational management of the Multi-country programme in Vanuatu – plan, initiate and manage project activities - in accordance with UNDP and Global Fund rules and procedures. • Coordinates the implementation of the 2021-2023 Multi-country programme including the HIV, TB, ML and C19 grant with Sub-recipients and other regional/technical partners. • Focal point for the Malaria program technical assistance component of the grant in close collaboration with WHO and other partners • Conducts financial and substantive monitoring and evaluation of the programme, identifies operational and financial problems, develops solutions. • Monitors the Multi-country programme and activity results against those planned, together with the cost of achieving those results. • Supports the implementation of M&E action plan as agreed with the Global Fund. • Ensures that the programme management module in ATLAS is updated on a quarterly basis. • Aggregates reports on activities, outputs, and outcomes. Contributes to donor reports. • Participates in coordination of audits and follow up on audit recommendations. Timely reports on the status of each recommendation. Ensures creation of strategic partnerships and implementation of a resource mobilization strategy focusing on achievement of the following results: • Maintains close co-ordination between the GF programme with other disease initiatives in the country to ensure and promote continuity, partnership building and avoid duplication of programmatic activities. • Participates and promotes the organization of events, forums etc. on HIV, TB and malaria prevention and control in order to fortify the different national structures. Ensures provision of top-quality advisory services and facilitation of knowledge building and management focusing on achievement of the following results • Provides guidance and capacity building to SRs and national entities. Develops training plan/curriculum for the SR financial and conducts trainings on GF performance-based funding and financial reporting requirements management system. • Synthesizes lessons learned and best practices. Sound contributions to knowledge networks and communities of practice. • Coordinates the formation of the Donor Coordination and Program Implementation unit at the VMOH • Coordinates the Implementation of the Capacity Development program for the Donor Coordination and Program Implementation Unit at the MOH in Vanuatu. • Conducts Capacity development trainings for the newly established Donor coordination and Program Implementation Unit at VMOH Any other duty assigned by the Programme Manager Institutional Arrangement • The Programme Analyst will report to the Programme Manager • The Programme Analyst works in close collaboration with the Programme PMU, UNDP Sub-Recipients (SRs) in Vanuatu, UN Agencies, Government officials, technical advisors and experts, multi-lateral and bi-lateral donors and civil society to ensure successful implementation of the Global Fund Multi-Country Western Pacific Programme

o Accountability o Adaptability and Flexibility o Building Trust o Commitment and Motivation o Communication o Ethics and Values o Integrity o Judgement and Decision-making o Knowledge Sharing o Leadership o Managing Performance o Planning and Organizing o Professionalism o Respect for Diversity o Self-Management o Technological Awareness o Working in Teams

• For Bachelor’s degree - minimum 4 years - (and for Master’s degree – minimum 2 years) of relevant experience at the national or international level in design and management of development projects • Experience in health programmes is an advantage • Experience of working with civil society and governmental partners • Experience in conducting Capacity Building trainings for CSOs • Experience of drafting donor reports • Experience in the usage of computers and office software packages, experience in handling of web-based management systems.

Desired additional skills and competencies

• Solid negotiation and diplomatic skills, cross-cultural, interpersonal and communication skills, ethics, and confidentiality. • Good analytical skills and ability to interpret complex socio-cultural backgrounds as well as quickly obtain an overview of a variety of activities and approaches; and • Excellent command of MS Office applications (including Word, Excel, PowerPoint, and MS Project) and handling web-based management systems.

The island nation of Vanuatu is located in Oceania, near the South Pacific Ocean. Known for its touristy capital, Port Vila, it is an archipelago nation with approximately 80 islands. As in many developing nations, there are no black and white answers to the issues of living conditions. Vanuatu has an estimated population of 299,882 people. The majority of the islands are not close together, and the unpredictable weather and dangerous waters make travel between them difficult. This makes it difficult for people outside Port Vila to have access to vital places, such as hospitals. The destruction of these homes can be caused by certain natural disasters, such as tornadoes. 90 percent of Vanuatu’s buildings were destroyed, including most homes. Many people were left homeless as a result of this natural disaster. Agriculture is the main source of income. In Vanuatu, the majority of the population makes a living by farming.