Program Assistant

Contract

This is a UNV National Youth contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Youth contracts.

Grounded in the vision of equality enshrined in the charter of the United Nations, UN Women works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian actions and peace and security. Placing women’s rights at the centre of all its efforts, United Nations Entity for Gender Equality and the Empowerment of Women (UN Women) leads and coordinate United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It provides strong and coherent leadership in support of national priorities and efforts, building effective partnership with government, civil society and other relevant actors.

Established by General Assembly resolution 64/289 of 2 July 2010 on system-wide coherence, with a mandate to assist Member States and the United Nations system to progress more effectively and efficiently towards the goal of achieving gender equality, women’s empowerment, and upholding women’s rights, UN Women’s global programmatic priorities for the period 2018-2022 are: (a) a comprehensive and dynamic set of global norms, policies and standards on gender equality and the empowerment of all women and girls is strengthened and implemented; (b) women lead, participate in and benefit equally from governance systems; (c) women have income security, decent work, and economic autonomy; (d) all women and girls live a life free from all forms of violence; and (e) women and girls contribute to and have greater influence in building sustainable peace and resilience, and benefit equally from the prevention of natural disasters and conflicts and from humanitarian action.

UN Women has been advancing its efforts in Nepal in accordance with its unique role and triple mandate (normative, operational and coordination) and lessons learnt to achieve gender equality and empower women and girls in Nepal to realize their human rights. The three main components of the country programme contribute to UN Women Global SP results. Both the Governance and Leadership and Gender Statistics components contribute mainly to Outcome 2 – women lead, participate in and benefit equally from governance systems. The Women’s Economic Empowerment component is related to Outcome 3 – women have income security, better jobs and economic autonomy. The Country Office is reorganising its work and reducing programmatic units from four to two to ensure greater effectiveness and efficiency with a leaner staff roster. UN Women interventions also contribute to Nepal UNDAF 2018-2022 pillars on Sustainable and Inclusive Growth (UNDAF Outcome 1, By 2022, impoverished, especially economically vulnerable, unemployed and under-employed and vulnerable people have increased access to sustainable livelihoods, safe and decent employment and income opportunities) and Governance and Rule of Law (UNDAF Outcome 4, By 2022, inclusive, democratic, accountable and transparent institutions are further strengthened towards ensuring rule of law, social justice and human rights for all particularly for vulnerable people).

Under the direct supervision of Deputy Representative, the UN Volunteer will undertake the following tasks:

1. Provide administrative and logistical support to the formulation and management of programmes • Provide administrative support in the preparation of project work plan, budgets, and proposals on programme implementation arrangements, • Provide coordination support with key stakeholders and partners agencies for effective implementation and monitoring of projects, • Provide administrative support to generate financial reports from system as required, • Provide administrative support to maintain project related documents to ensure com-pliance with corporate guidelines, • Provide administrative support for the audit of programmes/ projects and follow up support for the implementation of audit recommendations,
   • Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers, in collaboration with the Programme team.

2. Provide administrative support to the financial management of the Programme Unit • Provide support to prepare and process partner narrative and financial reports in line with the standard checklist and guidance, • Prepare non-PO vouchers for development projects, • Provide support to collect reports and relevant evidences from consultants and pro-cess payment, as delegated, • Create requisitions in Atlas for development projects; register good receipts in Atlas.

3. Provide administrative support to the Programme Unit • Undertake all logistical, administrative and financial arrangements for organization of meetings, workshops, events, and missions, • Provide support to prepare submission package for PAC and PRC review as required as well as contract extension and amendment including SSA, • Provide support to prepare travel request and travel related clearances • Draft meeting minutes as delegated, • Assemble briefing materials and prepare power-point and other presentations, in col-laboration with the Programme team, • Organize and coordinate filing of documents; maintain mailing lists, • Provide support to consolidate and upload relevant documents to PGAMS.

4. Provide administrative support to resource mobilization • Organize, compile, and process documentation and information from donors, and pro-gramme team as inputs to various databases and documents.

5. Perform other duties and assignments as requested in support of the monitoring, evaluation and resource mobilization efforts at NCO, as and when required.

   Furthermore, UN Volunteers are required to:

• Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activi-ties (for instance in events that mark International Volunteer Day). • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country. • Reflect on the type and quality of voluntary action that they are undertaking, includ-ing participation in ongoing reflection activities. • Contribute articles/write-ups on field experiences and submit them for UNV publi-cations/websites, newsletters, press releases, etc. • Assist with the UNV Buddy Programme for newly arrived UN Volunteers. • Promote or advise local groups in the use of online volunteering or encourage rele-vant local individuals and organizations to use the UNV Online Volunteering ser-vice whenever technically possible. • Strengthened efficiency of the programme team • Effective programmatic and administrative support to the UN Women Nepal Coun-try office • Strengthened coordination support with programmatic partners

• Integrity and professionalism: demonstrated expertise in area of specialty and ability to apply good judgment; high degree of autonomy, personal initiative and ability to take ownership; willingness to accept wide responsibilities and ability to work independently under established procedures in a politically sensitive environment, while exercising discretion, impartiality and neutrality; ability to manage information objectively, accu-rately and confidentially; responsive and client-oriented.

• Accountability: mature and responsible; ability to operate in compliance with organiza-tional rules and regulations.

• Commitment to continuous learning: initiative and willingness to learn new skills and stay abreast of new developments in area of expertise; ability to adapt to changes in work environment.

• Planning and organizing: effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priorities and to plan, coordinate and monitor (own) work; ability to work under pres-sure, with conflicting deadlines, and to handle multiple concurrent projects/activities.

• Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic environment with sensitivity and re-spect for diversity and gender.

• Communication: proven interpersonal skills; good spoken and written communication skills, including ability to prepare clear and concise reports; ability to conduct presenta-tions, articulate options and positions concisely; ability to make and defend recom-mendations; ability to communicate and empathize with staff (including national staff), military personnel, volunteers, counterparts and local interlocutors coming from very diverse backgrounds; ability to maintain composure and remain helpful towards the staff, but objective, without showing personal interest; capacity to transfer information and knowledge to a wide range of different target groups.

• Flexibility, adaptability, and ability and willingness to operate independently in austere, remote and potentially hazardous environments for protracted periods, involving physi-cal hardship and little comfort, and including possible extensive travel within the area of operations; willingness to transfer to other duty stations within area of operations as may be necessary.

• Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance; and commitment towards the UN core values.

(0-2years) secretariat support and programme management support, development programmes, technical assistance and volunteer management, Coordination

Kathmandu, the capital of Nepal, lies under the Phase 1 of the UN Security classification, but is subject to change depending on the development of the security situation. Living conditions in Kathmandu are good. Comfortable inexpensive flats (furnished and unfurnished) are available in Kathmandu. Both imported and local foods and clothing are abundantly available. There is a short supply of water while it is also not safe to drink without treatment. Public transport is easily available and generally reliable though traffic congestion is extremely high. Kathmandu has a temperate climate with coldest temperature reaching just above zero at the night during the winter and mild but humid during the monsoon period, mid-June to end September.