Procurement Specialist
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Contract
This is a NO-B contract. This kind of contract is known as National Professional Officers. It is normally only for nationals. It's a staff contract. It usually requires 2 years of experience, depending on education.
Salary
The salary for this job should be more than 4,322 USD.
Salary for a NO-B contract in Brasilia
The salary of a NO-B depends on the duty station. The minimum salary there is 23,713 BRL (~4,322 USD) Please note that depending on the location, a higher post adjustment might still result in a lower purchasing power.Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.
More about NO-B contracts.OBJECTIVE OF THE OFFICE/DEPARTMENT
This is a requisition for employment at the Pan American Health Organization (PAHO)/Regional Office of the World Health Organization (WHO)
PAHO Country Offices are responsible for ensuring that the Pan American Health Organization/World Health Organization (PAHO/WHO) country program of technical cooperation and its country presence provides adequate support to the national health development process and, at the same time, enables countries to shape the subregional, regional, and global health agendas. The PAHO/WHO Country Office is the basic organizational unit for technical cooperation with the country/ies, drawing on PAHO/WHO resources from all levels and all parts of the Organization.
DESCRIPTION OF DUTIES
Under the general supervision of the PAHO/WHO Representative, and the direct supervision of the Administrator, the incumbent is responsible for, but not necessarily limited to, the following assigned duties:
- Formulate, elaborate and collaborate with the Administrator for the development of the procurement plan for the Office; monitor and control the adequate execution of the plan on established timelines, ensuring quality of work; plan, recommend and implement systems, norms and procedures for the administration of all procurement matters;
- Develop and recommend operational guidelines and procedures aimed at ensuring the most expedient and cost effective accomplishment of administrative services for procurement, general services operations, security and safety in the office, and inspections and maintenance of office equipment; prepare statistical reports on expenditures;
- Monitor the delivery of local and international purchases and the invoices for payment;
- Coordinate and supervise the implementation of established procurement policies and procedures; recommend new ones aimed at improving the operational aspects of the Office and provide training to staff;
- Prepare and maintain all the reports, information, tables, and necessary statistics of purchase orders and contracts for statistical and control purposes; report periodically and when necessary to the technical teams on the observations found in the review of this information;
- Participate in the committee responsible for the design and establishment of a data bank of suppliers, and mechanisms of prequalification in accordance with the Organization’s rules and policies;
- Prepare and coordinate Long Term Agreement (LTA) processes; elaborate their respective Standard Level Agreements (SLA); and monitor the compliance of the contract terms and conditions;
- Monitor supplier performance and resolve issues and concerns;
- Research and identify prospective suppliers; and participate in the United Nations procurement working groups;
- Analyze together with technical and administrative teams possible opportunities for new LTAs, aiming at the improvement of services and cost-effectiveness;
- Provide training and assist in the proper application of the Organization’s rules, regulations, policies, procedures and practices to the Representation’s procurement processes;
- Follow up and ensure that target dates and deadlines are met, and that correspondence and queries are responded to in a timely manner. Ensure that all procurement actions are processed in accordance with the Organization’s standards, rules, practices and procedures;
- Provide leadership, guidance and monitoring of staff through setting of clear work objectives; timely and effective use of performance reviews and feedback mechanisms; regular communications, and solving interpersonal or technical conflicts; establish and support a learning environment;
- Oversee and ensure compliance with the year end financial closure operations of procurement processes, in accordance with established practices and procedures;
- Perform other related duties, as assigned.
REQUIRED QUALIFICATIONS
Education****:
Essential: A bachelor's degree in business administration, public administration, economics, or a field related to the functions of the post, from a recognized university.
Desirable: A master’s degree in Public Administration would be an asset.
In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO, only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. PAHO will also use the databases of the Council for Higher Education Accreditation http://www.chea.org/ and College Navigator, found on the website of the National Centre for Educational Statistics, https://nces.ed.gov/collegenavigator to support the validation process.
Experience****:
Essential: Five years of professional experience in administrative and procurement management, including supervisory responsibilities.
Desirable: Previous work experience within international organizations would be an asset.
SKILLS****:
PAHO Competencies:
- Overall attitude at work: Maintains integrity and takes a clear ethical approach and stance; demonstrates commitment to the Organization’s mandate and promotes the values of the Organization in daily work and behavior; is accountable for work carried out in line with own role and responsibilities; is respectful towards, and trusted by, colleagues and counterparts.
- Teamwork: Collaborate and cooperate with others. - Works collaboratively with team members and counterparts to achieve results; encourages cooperation and builds rapport; helps others when asked; accepts joint responsibility for the teams’ successes and shortcomings. Identifies conflicts in a timely manner and addresses them as necessary; understands issues from the perspective of others; does not interpret/ attribute conflicts to cultural, geographical or gender issues.
- Respecting and promoting individual and cultural differences: Relate well to diversity in others and capitalize on such diversity - Treats all people with dignity and respect. Relates well to people with different cultures, gender, orientations, backgrounds and/or positions; examines own behavior to avoid stereotypical responses; considers issues from the perspective of others and values their diversity.
- Communication: Express oneself clearly when speaking/Write effectively/Listen/Shares knowledge - Quality and quantity of communication targeted at audience. Listens attentively and does not interrupt other speakers. Adapts communication style and written content to ensure they are appropriately and accurately understood by the audience (e.g., power-point presentations, communication strategies, implementation plans). Shares information openly with colleagues and transfers knowledge, as needed.
- Knowing and managing yourself****: Manages stress/Invite feedback/Continuously learn - Remains productive even in an environment where information or direction is not available, and when facing challenges; recovers quickly from setbacks, where necessary. Manages stress positively; remains positive and productive even under pressure; does not transfer stress to others. Seeks feedback to improve knowledge and performance; shows self- awareness when seeking and receiving feedback; uses feedback to improve own performance. Seeks informal and/or formal learning opportunities for personal and professional development; systematically learns new competencies and skills useful for job; takes advantage of learning opportunities to fill competencies and skill gaps.
- Producing Results: Deliver quality results/Take responsibility - Produces high-quality results and workable solutions that meet clients’ needs. Works independently to produce new results and sets own timelines effectively and efficiently. Shows awareness of own role and clarifies roles of team members in relation to project’s expected results. Makes proposals for improving processes as required and takes responsibility for own work and/or actions, as necessary. Demonstrates positive attitude in working on new projects and initiatives. Demonstrates accountability for own success, as well as for errors; learns from experience.
- Moving forward in a changing environment: Propose change/Adapt to change - Suggests and articulates effective and efficient proposals for change as needed when new circumstances arise. Quickly and effectively adapts own work approach in response to new demands and changing priorities. Is open to new ideas, approaches and working methods; adjusts own approach to embrace change initiatives
Technical Expertise:
- Knowledge of the principles, rules, procedures, and practices of the local and international procurement processes.
- Strategic planning and management skills, ability to interpret and analyze information; coordinate a variety of tasks; capacity to administer resources and exercise appropriate supervision and control.
- Thorough theoretical and practical knowledge of managerial principles and practices, as well as good judgment to plan and execute tasks and to supervise subordinates.
- Ability to prepare clear, concise and complete analysis, proposals, reports and other written materials; maintain accurate records and meeting critical deadlines; research and analyze complex problems, evaluating varied information and data, either statistical or narrative form.
- Strong professional oral and writing skills in Portuguese and English, including the development of reports, persuasive documents for consideration at the highest levels of the Organization.
Languages:
Very good knowledge of Portuguese and English. Knowledge of Spanish and/or French would be an asset.
IT Skills:
Demonstrated ability to effectively use current technology and software, as well as Enterprise Resource Planning (ERP). Other IT skills and knowledge of software programs such as Microsoft Excel, Outlook, OneDrive, PowerPoint, Teams, SharePoint, and Word are considered essential. Power BI would be an asset
REMUNERATION
Annual Salary****: (Net of taxes)
BRA R$266,690.00
ADDITIONAL INFORMATION (Local Recruitment)
This vacancy notice may be used to fill other similar positions at the same grade level****.
Only candidates under serious consideration will be contacted.
A written test may be used as a form of screening.
Any appointment/extension of appointment is subject to PAHO Staff Regulations, Staff Rules and e-Manual.
For information on PAHO please visit: http://www.paho.org
PAHO/WHO is an ethical organization that maintains high standards of integrity and accountability. People joining PAHO are required to maintain these standards both in their professional work and personal activities.
PAHO/WHO also promotes a work environment that is free from harassment, sexual harassment, discrimination, and other types of abusive behavior. PAHO conducts background checks and will not hire anyone who has a substantiated history of abusive conduct.
PAHO/WHO personnel interact frequently with people in the communities we serve. To protect these people, PAHO has zero tolerance for sexual exploitation and abuse. People who commit serious wrongdoing will be terminated and may also face criminal prosecution.
PAHO/WHO is committed to workforce diversity. PAHO/WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
PAHO offers an attractive compensation package including an annual net salary (subject to mandatory deductions for pension contributions and health insurance). Other benefits include: 30 days annual leave, dependency benefits, pension plan and health insurance scheme.
All applicants are required to complete an on-line profile to be considered for this post.
Candidates must hold a permanent local working visa (citizenship or permanent resident card) of Brazil.
Candidates will be contacted only if they are under serious consideration. A written test and/or interview will be held for this post. The post description is the official documentation for organizational purposes.