Procurement Officer, International Consultant Level I, Accra, Ghana

🚩 Vacancy Announcement n°: 827116

📢 Job Title: Procurement Officer (International Consultant level I), Accra, Ghana

✨ Contract type and Grade: Regular Consultant Level I

📧 Duration: 11 months renewable

✅ Unit / Division: Procurement and Supply Chain Unit

📍 Duty Station: Accra, WFP Ghana Country Office

⏰ Closing date: 27th May 2023

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance. Female Candidates are strongly encouraged to apply.

ABOUT WFP

The United Nations World Food Programme (WFP), a highly prestigious, reputable & world’s largest humanitarian organization, operates in more than 120 countries and territories, bringing life-saving assistance in emergencies, building pathways to peace, stability, and prosperity for people recovering from conflict, disasters and the impact of climate change and supporting sustainable and resilient livelihoods for a world with zero hunger. At WFP, people are at the heart of everything we do, and the vision of the future WFP workforce is one of diverse, committed, skilled, and high-performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: UN World Food Programme (WFP), and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter.

BACKGROUND AND PURPOSE OF THE ASSIGNMENT:

As the largest humanitarian organization fighting hunger and malnutrition worldwide, World Food Programme (WFP) procures food, goods and services to serve people in the most fragile context. WFP is among the top agencies in terms of volume of procurement, accounting for 20 percent of total UN purchases in terms of value. Procurement within WFP has undergone restructuring and has recognized that the Procurement function needs to be strengthened in the field offices.

The Procurement Consultant role for Ghana CO would be a key function in line with the closing of Ghana Country Office Strategic Plan activities (2019 – 2023) and operational implementation of the upcoming CSP of 2024-2028. The aim is to maximise efficiency of procurement operations and activities.

ACCOUNTABILITIES/RESPONSIBILITIES:

• Support procurement programs and operational activities for the Country Office; following standard processes and contributing to successful procurement of food and non-food commodities issue tenders, evaluate offers and negotiate/award contracts; issue EOIs, screen potential vendors, perform due diligence, present to VMC and manage the registration of new vendors.
• Contribute to analysis of data to provide recommendations for process improvement.
• Collate data and contribute to preparation of accurate and timely reports of procurement activities, to contribute to a CO wide view that enables informed decision making and consistency of information presented to stakeholders, leading to performance optimization.
• Review and support the Country Offices procurement cases, present to the PCC.
• Support capacity building of WFP staff to take a strategic and proactive approach to the procurement of non-food commodities and services.
• Guide and supervise a limited number of more junior staff, acting as a point of referral and supporting them with analysis and queries.
• Follow standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.
• Others as required.

DELIVERABLES AT THE END OF THE CONTRACT

1. Establish processes for assigned procurement actions within the CO.
2. Manage EOI processes for specified activities.
3. Issue tenders and establish contracts for the assigned CO units.
4. Provide technical guidance and support to the procurement staff in the CO.
5. Develop DOTS dashboards to track the status of CO procurement actions.
6. Actively engage in G&S reporting/data collection for the unit.

Education:

Advanced University degree (recognized by https://www.whed.net/home.php) in Economics, Commerce, Business Administration, Engineering, Legal or Accounting or other relevant field, or First University degree (recognized by https://www.whed.net/home.php with additional years of related work experience and/or training/courses. With additional relevant work experience and/or training/courses.

Experience:

At least three years of experience in handling simple to moderately complex transactions/purchases of goods/services. Experience working with vendors and partners and experience in coordinating procurement processes with other units/ teams (e.g., Programme logistics, ICT, Administration).

Languages:

Fluency (level C) in English Language.

TERMS AND CONDITIONS

This is a Regular Consultancy Contract. A Regular Consultancy Contract is offered for a maximum period of 11 months after which the consultant will proceed on one (1) month mandatory break-in- service and will have the contract renewed when his/her services are still required and paid at the agreed monthly salary.

WFP Value Proposition. What we promise our candidates

• Meaningful and impactful careers - Our day-to-day work makes a difference in the lives of the people we serve.
• Continuous learning and training - We provide learning tools for our staff to continually develop their careers.

• Multicultural and stimulating working environment - We encourage gender and cultural diversity to make our teams stronger.

  Deadline for application: 27 May 2023

  PLEASE READ THIS BEFORE YOU APPLY

• All employment decisions are made based on organisational needs, job requirements, merit and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

• No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Join Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
• Female applicants and qualified applicants from developing countries are especially encouraged to apply. WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.
• Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance
• WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
• WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.
• All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment.

Special recommendation:

Before you apply, please update both (i) your on-line profile and CV and ensure that they have correct and accurate information (ii) your CV should include your employment history, academic qualifications, and language skills. Please avoid tables and pictures in your CV.