SUPPLY CHAIN ASSISTANT

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child but know this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.

Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We support children’s rights from birth until they reach adulthood and we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

For over 85 years, we have rallied other determined optimists to transform the lives of all children in more than 80 countries.

We won’t stop until we are all equal.

THE OPPORTUNITY

Plan International Ghana is looking for a young talented, enthusiastic and qualified professional to join our team as a Supply Chain Assistant. The role is based in Accra and the successful candidate be responsible for ensuring effective and efficient coordination of project related activities towards implementation of the Project. Under the direction of the Procurement and Logistics Coordinator, the position holder would assist in the day-to-day activities of planning, managing, coordinating, and superintending operations, support, monitoring and reporting tasks

MAIN ACCOUNTABILITIES

The Supply Chain Assistant will among many other tasks perform the following:

Procurement

• Responsible for assisting in the training and coaching of all relevant project staff on SAP procurement
• Supports the processing of all major payments that are above the threshold of Project field staff
• Responsible for the procurement of all assets for the Project
• Oversees the importation of goods and services
• Offering administrative coordinators technical advice on procurement activities

Logistics

• Makes flight reservation for all Project staff who intend to travel by air
• Conducts vehicle performance analysis for all Project vehicles
• Collates, reviews and maintains Plan Ghana assets register
• Making hotel reservation for foreign visitors

General Administration

• Understands administrative requirements as per the local procurement guide and procedures and provides required services to staff
• Supports with coaching staff on the discharge of administrative functions
• Exhibits a good sense of judgment and responsibility in the performance of duties
• Works with minimum supervision
• Refers all final decision making to a senior manager.

Communications and Relationship Management

• Keep and maintain a high level of contact with contractors, service providers and suppliers for the provision of goods, material, equipments, utilities repairs and maintenance that would ensure the Project receives value for money.
• Maintains a high contact with all project office staff to receive and process requests for administrative services
• Maintains medium contact with staff based o the field to offer support, information, influence and or reasoning with regards to administration related issues.

TECHNICAL EXPERTISE, SKILLS & KNOWLEDGE

Qualifications & Experience

• B.Sc. in Administration or equivalent
• Minimum of 2 years working experience in a similar position
• Experience working with an international NGO would be an advantage

Key skills & Competencies

• Good communication and ICT skills
• Good inter-personal skills
• Good client/customer relations
• Good writing and reporting skills
• Good negotiation skills
• Strong team player
• High level of discretion
• Planning & organizing

Personal Attributes

• Timeliness and proactive in the discharge of duties
• Good planning organizational abilities
• Communicates in a manner that inspires confidence and professionalism
• Good supervisory and listening abilities
• Open to feedback and willingness to adopt to new approaches and processes
• Ability to inter-face with all levels of management
• Analytical and attention to detail
• Good team player
• Safety and security conscious
• Good presentation and attention to details

Please click here to see the full Job Decription: JD - Supply Chain Assistant

Location: Accra

Type of Role: Procurement & Logistics

Reports to: Supply Chain Coordinator

Job Type: Fixed-Term Contract

Closing Date: 23rd July, 2024

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.