Procurement Officer

Volunteering Admin Logistics & Procurement

Overview

Manage procurement plans and services for food assistance in WFP.

You have:

• Good knowledge of public procurement procedures, international contract formats, contractual obligations.
• Technical stakeholder management capability.
• Ability to work effectively in a team and under pressure.
• Computer Skills: Microsoft Office Suite (MS Word, Excel, and Project).
• Excellent oral and written skills; excellent drafting, formulation, reporting skills.
• Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively.
• Ability to work and adapt professionally in a challenging environment; ability to work effectively in a multicultural team.
• Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines.
• Sound security awareness.
• Following standard emergency preparedness practices to ensure WFP's rapid response capacity.

Contract

This is a UNV International Expert contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Expert contracts.

The incumbent is based in the World Food Programme (WFP) office in Brazzaville, Republic of Congo, and reports to a more senior procurement officer, the Deputy Country Director, or their representative. Operating with a high degree of autonomy, they provide guidance to less experienced staff to ensure efficiency in procurement services and compliance with WFP procedures.

Contribute to the development of procurement plans and processes, ensuring compliance with broader procurement policies and WFP standards.

· Support or manage procurement programs and operational activities (e.g., issuing tenders, evaluating bids, and negotiating/awarding contracts), following standard processes to ensure successful procurement of food and non-food items or services.

· Monitor and analyze data to formulate recommendations for process improvement.

· Collect data and contribute to the preparation of accurate and timely reports on procurement activities, aiding a comprehensive WFP overview, informed decision-making, and consistency of information presented to stakeholders, leading to performance optimization.

· Gather information and draft appropriate responses to recommendations to support procurement audit activities and ensure compliance with compliance rules.

· Work closely with internal counterparts and external partners, including suppliers, superintendents, companies, etc., to align procurement activities with broader programs and ensure a consistent approach to meeting food assistance needs.

· Support WFP staff training to foster a strategic and proactive approach to purchasing food and non-food products and services, such as by designing and reviewing training materials.

· Guide and supervise junior staff, acting as a reference point and assisting them in performing more complex analyses and inquiries.

· Follow standard emergency preparedness practices to ensure WFP's ability to respond rapidly and deploy food, goods, and necessary services to affected areas from the onset of a crisis.

· Act within an emergency response capacity, as appropriate, to meet emergency food assistance needs.

· Perform other duties as required.

· Accountability · Adaptability and flexibility · Creativity · Judgement and decision-making · Planning and organising · Professionalism · Self-management

· Good knowledge of public procurement procedures, international contract formats, contractual obligations, · Technical stakeholder management. · Ability to work effectively in a team and under pressure. · Computer Skills: Microsoft Office Suite (MS Word, Excel, and Project). · Excellent oral and written skills; excellent drafting, formulation, reporting skills; · Accuracy and professionalism in document production and editing; · Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development; · Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel; · Solid overall computer literacy, including proficiency in various Microsoft Office applications (Excel, Word, among others), email, and internet; familiarity with database management; and office technology equipment; · Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines; · Sound security awareness.

The incumbent will be based in Brazzaville. The city is calm and safe, and one can circulate freely. It is very easy to find a suitable apartment with basic security conditions. The apartment must be cleared by the Security unit. There are many UN agency and partners.

Inclusivity statement United Nations Volunteers is an equal opportunity programme that welcomes applications from qualified professionals. We are committed to achieving diversity in terms of gender, care protected characteristics. As part of their adherence to the values of UNV, all UN Volunteers commit themselves to combat any form of discrimination, and to promoting respect for human rights and individual dignity, without distinction of a person’s race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

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Potential interview questions

Added 1 year ago - Updated 1 year ago - Source: unv.org