Procurement Assistant, GS-5, Contracting Center, UNICEF Supply Division, Copenhagen

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 4,166 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, commitment

The position is placed in the Contracting Centre within UNICEF Supply Division (SD). The Contracting Centre provides oversight and the normative function on procurement issues including service contracting; including review and release of all major agreements and contracts, support to and follow up of implementation from audits, procurement strategies guidance, running the CRC secretariat function, country queries and liaison with legal. In addition the centre manages SD administrative and project support procurement which include IT requirements, telecommunication solutions, Warehouse operation related contracts and all service contracting for the non-procurement centers in Copenhagen.

How can you make a difference?

Under the general supervision of the Contract Specialist, the incumbent is responsible for participating in cross centre, interagency and UN Reform activities (for example United Nations Global Marketplace (UNGM), High-level Committee on Management (HLCM)-Procurement Network, sustainable procurement, and UN procurement certification scheme), including training and capacity building, with the aim to streamline and harmonise procurement, as well as to ensure common procurement quality and high ethical standards.

• Assists in reviewing, preparing and developing procurement policies and procedures.
• Assists in ensuring that all relevant procurement documents are up to date and coordinates with the different stakeholders to ensure timely revision, publication and dissemination of these documents.
• Maintains all standard contractual documents, templates and forms and ensures that they are up to date. Follows up on latest procurement developments and good practices, to improve internal processes, documents and practices.
• Assists in developing and executing procurement training, and capacity building activities, including preparation of training and information materials.
• Assists in coordination for the Contracting Function Meetings and Contracting Manager’s meetings.
• Assists in management of the procurement policy content available on different intranet and public websites.
• Assists in the management of the E-Tendering platform.
• Assist in responding and management of policy queries
• Support the UNICEF participation in business seminars, cross UN meetings and trade delegations.
• Draft presentations and information material
• Assist as back up contract review committee (CRC) rapporteur
• When required, assist in conducting different operational procurement activities. This includes drafting international tender invitations, evaluating offers and negotiating with suppliers, preparing award recommendations and submissions to the CRC, issuing Purchase Orders, Contracts or Long Term Arrangements, and conducting contract management to ensure compliance to the agreed terms and conditions. Ensures that all these activities are in compliance with the UNICEF Financial Rules and Regulations, the Supply Manual, and all other applicable procurement procedures.
• Any other duties or assignments as requested by the supervisor

To qualify as an advocate for every child you will have…

Requirements:

• Completion of secondary education
• Minimum five years relevant working experience, for example in a procurement or IT function
• Proficiency in Microsoft Office package, Word, Excel and Power point
• Fluency in English
• Valid work permit and residency in Denmark at the time of submitting the application. Note that the selected candidate is responsible for obtaining any required extension of their residency permit as an extension cannot be dependent on an employment with UNICEF

Desirables:

• Experience of developing standard operating procedures and/or policy
• Experience with an e-tendering platform
• Understanding of development and humanitarian work
• Proficiency in another UN language (Spanish, French, Russian, Chinese, Arabic).

For every Child, you demonstrate…

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are…

(1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others.

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic. We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements. UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid).

Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

The closing date of this position is 18 June 2023.

Please note that we may utilize the applicant pool for this position to identify candidates for similar upcoming vacancies at the same level and within the same functional area.

Please be informed that all applications to UNICEF are handled via UNICEF's online recruiting system. You can apply to the above position by creating your profile, and application at our web site: https://jobs.unicef.org/en-us/listing/

Kindly note that all applications should be in English and that applications outside of the online recruiting system will not be accepted. Kindly also note that diversity and gender balance are factors in the selection process.

Visit us at www.unicef.org/supply/