Procurement Assistant

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education. More about G-5 contracts.

**OVERVIEW** ------------ Post Number : 1ITSCPA 112TP Grade : G-5 Parent Sector : Natural Sciences Sector (SC) Duty Station: Trieste Job Family: Natural Sciences Type of contract : Project Appointment Duration of contract : 1 year Recruitment open to : Internal and external candidates Application Deadline (Midnight Paris Time) : 28-MAR-2023 (Extended) UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism **Only Candidates who are entitled to work in the E.U. can apply** **Duration of contract: 1 year with possibility of extension subject to availability of funds and satisfactory performance.** **OVERVIEW OF THE FUNCTIONS OF THE POST** ----------------------------------------- Founded in 1964 by the late Nobel Laureate Abdus Salam and located in Trieste (Italy), the Abdus Salam International Centre for Theoretical Physics (ICTP) seeks to accomplish its mandate by providing scientists from developing countries with the continuing education and skills that they need to enjoy long and productive careers. ICTP has been a major force in stemming the scientific brain drain from the developing world. For more than 50 years, ICTP has been a driving force behind global efforts to advance scientific expertise in the developing world. Within the Procurement Unit and under the direct supervision of the Senior Procurement Assistant, the incumbent will perform regular procurement actions, prepare tenders and collaborate with ICTP colleagues to ensure effective procurement actions and safeguard the interest of the Institute in negotiation with suppliers. Long Description ---------------- Essential responsibilities include : - Gathering all information with stakeholders to understand the requirements of the purchasing process; - Advising ICTP staff on procurement rules, regulations and procedures to follow; - Performing market research; - Preparing and publishing documents, following the bidding process and performing the evaluation with the relevant colleagues; - Communicating and negotiating with vendors in the interest of the Organization; - Issuing standard contracts following the selection of the service providers; - Liaising between client offices and vendors to resolve any problematic matter; monitor delivery of goods and services; - Evaluating the performance of the vendors; - Ensuring the contracts are properly closed; - Performing any other task required within the procurement office. **COMPETENCIES (Core / Managerial)** ------------------------------------ Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) Professionalism (C) **-** ----- For detailed information, please consult the [UNESCO Competency Framework](https://en.unesco.org/sites/default/files/competency_framework_e.pdf). **REQUIRED QUALIFICATIONS** --------------------------- **EDUCATION** - Completed secondary, technical and/or vocational school. **WORK EXPERIENCE** - At least five (5) years of experience in procurement, including experience working on tenders of significant value. **SKILLS/COMPETENCIES** - Knowledge of procurement processes, policies and procedure - Good knowledge of Excel and ERP systems - Excellent communications skills and ability to work in team - Good analytical and problem-solving skills to identify issues and provide options - Ability to provide service oriented and timely support and services. **LANGUAGES** - Excellent knowledge (spoken and written) of English and/or Italian and good knowledge (spoken and written) of the other. **DESIRABLE QUALIFICATIONS** ---------------------------- **WORK EXPERIENCE** - Experience in an international environment and/or the United Nations (UN) system - Experience in a scientific organization or educational institute **LANGUAGES** - Knowledge of another UN official language (Arabic, Chinese, French, Russian, Spanish) **BENEFITS AND ENTITLEMENTS** ----------------------------- UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc. For full information on benefits and entitlements, please consult our [Guide to Staff Benefits](https://unesco.sharepoint.com/:b:/s/HRMTeam/ESzDuIMSjEtIqYwVozjc3I8Bb5Kj-P0DrTgbm4BIjD17nQ?e=41cm7D). **SELECTION AND RECRUITMENT PROCESS** ------------------------------------- Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the [UNESCO careers website.](https://careers.unesco.org/careersection/2/joblist.ftl) No modifications can be made to the application submitted. The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates. Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided. **Footer** ---------- UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States ([last update here](https://en.unesco.org/careers/geographicaldistribution)) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts. UNESCO does not charge a fee at any stage of the recruitment process.