Procurement Assistant (2 Positions)

Organizational Setting

This position is located in FAO Representation to Pakistan, based in Islamabad. The main aim of the FAO country offices, which are headed by an FAO Representative, is to assist governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural , fisheries and forestry sectors and to use their environmental and natural resources in a sustainable manner.

Reporting Lines

Under the overall supervision of the FAO Representative, direct supervision of the International Procurement Officer and in close coordination with concerned FAO colleagues, the Procurement Assistant will perform the following tasks

Technical Focus

• Maintain updated records of the purchase orders with the supporting documents • Prepare all documents for procurement committee meetings and perform as secretary • Assist in tender opening, reviewing quotations, bids/offers • Prepare procurement plans.

Tasks and responsibilities

• Assist in tender opening, reviewing quotations, bids/offers • Prepare commercial evaluation and advise on technical evaluation • Seek clarification from vendors • Prepare tender documents, purchase orders and LOA’s Quality Assurance • Maintain updated records of the purchase orders with the supporting documents • Prepare all documents for procurement committee meetings and perform as secretary • Review and verify vendors invoices • Perform any other task assigned by the relevant supervisors

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• University degree in Business/ Administration or relevant field. • Minimum 3 years of experience in related function (Procurement, Admin, Finance, HR). • Working knowledge of English • National of Pakistan

FAO Core Competencies

• Results Focus • Teamwork • Communication • Building Effective Relationships • Knowledge Sharing and Continuous Improvement

Technical/ Functional Skills

• Knowledge of United Nations and International Organizations’ administrative policies and procedures. • Good knowledge of common administrative and financial rules and regulations • Good knowledge of communication and documentation standards • Knowledge and understanding of sourcing within the procurement function. • Strong research skills, ability to conduct benchmarking analysis in support of vendor identification, selection and performance management. • Display initiative and take responsibility for achieving agreed outputs within set deadlines and closely follow-up until successful outputs are achieved. • Continue to seek new, innovative and improved methods and systems for accomplishing the work assigned.

Selection Criteria

Candidates will be assessed against the requirements listed above. Experience in the Procurement is desirable.

ADDITIONAL INFORMATION

• FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
• Incomplete applications will not be considered. If you need help please contact: [email protected]
• Applications received after the closing date will not be accepted
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
• For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.