LOGISTICS OFFICER

Contract

This is a FS-6 contract. This kind of contract is known as Field Service. It usually requires 10 years of experience, depending on education. More about FS-6 contracts and their salaries.

Org. Setting and Reporting

This position is located in the United Nations Military Observer Group in India and Pakistan (UNMOGIP) in the Office of the Chief of Mission Support, Islamabad, Pakistan. Islamabad is classified as “B” category and as a family duty station. The Logistics Officer will report to the Chief of Mission Support.

Responsibilities

Within delegated authority, the Logistics Officer FS-6 will have overall supervision for all Supply Chain and Service Delivery functions. This job is primarily involved with engineering and facilities management; property management, general supply and life support; transport, and other related areas, including data analytics. The Logistics Officer is responsible for the following duties: Logistics Support: •Prepare logistics and support plans, deployment timelines and budget requirements for planned or new operations; •Develop and implement methodologies and tools to enable effective execution of logistic plans; •Manage logistics operations, including, material and personnel; •Coordinate logistics activities with procurement, finance, humanitarian affairs and other substantive units; •Prepare logistics reports based on accurate and up-to-date information and data received from all relevant counterparts and distribute them according to requirements; •Identify, plan and manage special logistics operations;•Ensure that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained; Facilities Management: Supervise the provision of mission-wide office and accommodation space in accordance with UN regulations; Provide advice on matters relating to policy and procedures governing management of UNMOGIP residential and office accommodation in the HQ and in the Field Stations; Ensure accountability and proper supervision of any construction, maintenance, and repair within UNMOGIP compound and facilities to conform with expected standards and designs. Procurement, Contracts Management and Budget: Overseeing function-related procurement activities including the preparation of scopes of work, evaluation criteria, technical & financial reviews of proposals; •Prepares Receiving and Inspection (R & I) Reports for submission to Procurement Unit; Endorsing technical evaluations and defending selections to the Committee on Contracts; •Initiate and direct the development of the section’s budget; Monitor and control the section’s budget through regular reviews. Supply and Property Management: Manages storage locations, conducts inventory analysis for warehouse managed inventories and regularly advises technical units / Senior Inventory Users (former Self Accounting Units) accordingly, coordinates with the inventory management team to ensure timely fulfillment of requirements for movements of goods, visibility of ownership, cycle counting and physical inventory, shelf life monitoring and inventory analysis; •Initiates actions leading to procurement, maintenance and disposal of items; Manages field supply delivery operations. Other duties: Manage the work and performance, coach, mentor, and train team leaders of the functions under his/her supervision. •Assume responsibilities of certifying officer upon request; •Perform other related tasks as required.

Competencies

Professionalism (without gender indicator) : Professionalism: Knowledge of Logistics and Supply Chain management. Ability to […]. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Accountability: Takes ownership of all responsibilities and honors commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client achievement and effort. Involves others when making decisions that affect them. Managing performance: Delegates the appropriate responsibility, accountability and decision-making authority. Makes sure that roles, responsibilities and reporting lines are clear to each staff member. Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills. Monitors progress against milestones and deadlines. Regularly discusses performance and provides feedback and coaching to staff. Encourages risk-taking and supports creativity and initiative. Actively supports the development and career aspirations of staff. Appraises performance fairly. Building trust: Provides an environment in which others can talk and act without fear of repercussion. Manages in a deliberate and predictable way. Operates with transparency; has no hidden agenda. Places confidence in colleagues, staff members and clients. Gives proper credit to others. Follows through on agreed upon actions. Treats sensitive or confidential information appropriately. Judgement/decision making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly. Gathers relevant information before making a decision. Considers positive and negative impacts of decisions prior to making them. Takes decisions with an eye to the impact on others and on the Organization. Proposes a course of action or makes a recommendation based on all available information. Checks assumptions against facts. Determines that the actions proposed will satisfy the expressed and underlying needs for the decision. Makes tough decisions when necessary.

Education

High school diploma or equivalent is required.

Job - Specific Qualification

Not available.

Work Experience

At least 10 years of progressively responsible professional experience planning, coordinating and/or managing multi-functional supply chain and support logistics operations in UN field operations or equivalent in a complex, volatile, conflict or post-conflict environment is required. Or a minimum of 5 years relevant work experience with first level degree (Bachelor’s or higher degree) Experience managing and leading multicultural and multifunctional teams is required. Experience using ERPs (e.g. SAP) is desirable Experience with reporting tools (e.g. Power BI), dashboards, and data analytics is desirable. Experience working with and delivering services or logistical support to uniformed personnel is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position(s) advertised, fluency in English is required.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

• This position is temporarily available for a period of one year. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment. • While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. • Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station. • This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15. • Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation. • Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service. Disclaimer: UN Secretariat provides equal opportunity to all qualified female & male including the physically challenged candidates. UN is committed to achieving workforce diversity in terms of gender, nationality, and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UN does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo reference and background checks.”

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.