Procurement Assistant

Contract

This is a G-7 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 7 years of experience, depending on education. More about G-7 contracts.

OBJECTIVES OF THE PROGRAMME

The Provision of Essential Supplies and Equipment and hiring services to support WHO's collaborative programmes the requirements of which are timely delivery.

DESCRIPTION OF DUTIES

The incumbent will perform the following duties :Receives and reviews purchase requests for goods and services from Requestors (in Divisions, Technical Units and Country Offices) for clarity, compliance, detail, completeness, and obtains additional information considered necessary;Compiles lists of sources of procurement, to request for quotations through e-Tendering and proposals for bids and liaises with potential suppliers;Reviews and performs analysis of responses from suppliers as required by WHO rules. Compiles and analyzes information contained in quotations or proposals to select the most competitive supplier;Prices Requests for Price Estimate (RPE) when using the Procurement Module of Global Management System;Interacts with Budget and Finance personnel to ensure source of purchases funding; Performs due diligence on approved purchase requisitions and drafts Purchase Orders and submit to GSC for approval;Tracks the status of requisitions and orders;Receives shipment documents and sends copies to Requestors;Responses to Requestors and Suppliers enquiries about status of orders, charges and cancellations;Handles claims against insurance for good damage or lost in transit; Liaises with counterparts in the Regional Office, at HQ/Geneva and brings any problem that might need the support of the Global Service Center (GSC);Reviews disposal requests received from Country Offices and the Regional Office; prepares related documents to submit to the Property Survey Committee for approval; Liaise with the receiving unit and coordinate the completion of the supplier performance evaluation and upload it in the PO ECM;Performs other duties and responsibilities as directed by the Supervisor.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary education or equivalent. Additional training in business administration and management procedures would be an asset. Desirable: Higher education an asset; Training in Procurement and Supply management in WHO or UN system will be an advantage.

Experience

Essential: At least 10 years' experience in general Supply work. Some experience in Import and Export Business. Desirable: Experience of purchasing in an ERP such as Oracle e-business environment will be an asset.

Skills

Ability to identify various categories of supplies and equipment to facilitate procurement. Ability to acquire (and apply) a sound knowledge of policies, practices and procedures connected with assigned duties; Ability to work with minimum supervision; ability to use systems pertaining to the treatment and processing of procurement such as the WHO Global Management System (GSM). Ability to use standard Office software such as Word, Excel and PowerPoint.

WHO Competencies

Teamwork Respecting and promoting individual and cultural differences Communication Producing results Ensuring the effective use of resources

Use of Language Skills

Essential: Intermediate knowledge of English. Expert knowledge of French. Desirable:

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at XAF 14,437,000 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• Staff members in other duty stations are encouraged to apply.

• For information on WHO's operations please visit: http://www.who.int.

• WHO is committed to workforce diversity.

• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.