Primary Health Manager

Job Description

More than 3.6 million people have fled across borders to seek safety in the 1st month since the escalation of conflict in Ukraine on February 24, 2022, and over 6.5 million Ukrainians are reported to be displaced internally. As the vast majority of the displaced are women, girls, and boys, this could become the worst humanitarian crisis Europe has seen in decades.

Between February 7-23, 2022, an IRC team undertook a scoping mission covering Poland and Ukraine to better understand the context, humanitarian and civil society landscape, and anticipated service gaps in the event of an escalation of conflict in Ukraine and consequent displacement into neighboring Poland. As of February 24th, the IRC has pivoted to an emergency response, and have identified partner agencies in Ukraine to facilitate immediate assistance that can be used where it is the most needed. Simultaneously, the IRC is establishing operations across Ukraine to complement partner response services either in breadth or scale.

The IRC has launched a program in Ukraine through the emergency response team and is establishing operational hubs in Lviv, Vinitsya, and Dnipro, and is looking to expand programming in scale, scope and geographic support over the coming months.

IRC seeks a dynamic leader and programme implementer to fill the role of Health Manager. The Health Manager will be responsible for all health programs in Ukraine. The Health Manager will be the focal point for IRC’s health services in the field supporting program implementation to ensure the delivery of high quality primary healthcare services. They will be responsible for programmatic, operational, financial, and staffing aspects for the health team, as well as representation with key actors in the field including the Ministry of Health, UN agencies and other NGOs.

OBJECTIVES:

Under the supervision of the Head of Mission and the Deputy Director of Programme (DDP) and with technical support from Health Coordinator and Emergency Health Technical Advisors, the Health Manager will be responsible for ensuring that IRC health programs are implemented to a high technical quality, in line with international standards and best practices, and on track to meet grant requirements.

RESPONSIBILITIES:

Program Management and Development

- Oversee the implementation of quality emergency health programs and ensure that program goals, objectives, targets and activities are met, as stated in the donor agreed project work plans and log frames. - Prepare program work plans in coordination with the Health Coordinator and Field Coordinator/Manager for all projects. - Conduct regular monitoring visits to the various project sites, ensuring that projects utilize standardized protocols, policies and guidelines, as outlined by the Ministry of Health and WHO. Identify technical quality and/or other implementation issues, and provide solutions and follow-up to ensure projects are on track to meet goals and are consistent with established best practices. - Ensure that the health program is implemented in line with the IRC principles: promoting and protecting rights, participation, capacity building, partnership and holistic programming. - Strictly follow up the medical and operational supply chain system, stock recording, timely ordering for the supplies and accountabilities in relation to the warehousing and using of the supplies including medicines and medical items. - Promote the culture of learning and documentation so that lessons learned and good practices are documented and shared for institutional memory and learning. Ensure that field experiences are documented and used to advocate on behalf of the communities. - Assess unmet needs in the health sector with a special focus on Primary and Reproductive Health and make recommendations for how IRC can better address identified unmet needs, contributing to the IRC’s health strategy. - Work closely with other IRC programs present in the same location, such as Women’s Protection and Empowerment, Integrated Community Case Management and nutrition, and integrate program components to the extent possible. - Work with finance to provide accurate and timely spending plans, cash forecasts, and salary allocations.

Staff Supervision & Development

- Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions. - Directly supervise the following staff (list staff), ensuring regular performance reviews. - Ensure training and ongoing capacity building opportunities for staff on technical and project management skills.

Grant Management and Reporting

- Manage and oversee all health grants, and work with the health coordinator to develop work, spending and procurement plans for all projects. - Participate in the development of proposals, budgets and concept notes for future health interventions. - Participate in Grants Opening, Mid-Term and Closing meetings and relay key messages and guidance to field staff. - Prepare internal and external reports (such as narrative reports, DHIS data reports) within agreed deadlines using IRC and donor formats, as required. - Review Budget vs. Actual (BvA) reports on a monthly basis, recommend actions to correct identified problems. - Work closely and coordinate with IRC Operations, Finance and Grant departments to ensure compliance with grant requirements. - Support development and maintenance of effective and efficient oversight, support, quality control and reporting systems and processes.

Coordination & Representation

- Actively develop and maintain effective working relationships with key stakeholders, including donors, government actors, UN agencies, international and local NGOs, and other relevant actors.

Monitoring and Evaluation

- Ensure all required donor reports are completed on time and to a high standard. - Oversee the collection and timely reporting of program data and indicators for all health programs in line with IRC’s guidelines and according to internal and donor requirements, ensuring timely collection and entry of program data. - Participate in the design of robust M&E plans and design/adapt health information systems including surveillance systems for the IRC health programs. - Conduct monthly program data analysis with health staff to discuss progress on grant indicators, disease trends, define action points for how to stay on track with grant requirements, and follow up with those points - Work with the M&E team to produce and analyze all weekly, monthly, or quarterly reports and ensure timely submission of all such reports.

Other Duties

- Consistently and proactively monitor/assess the safety and security of field teams, promptly reporting concerns or incidents to IRC management and liaising with other external parties as required to maintain/enhance the security environment. - Other duties as assigned by the supervisor to enable and develop IRC programs.

J****ob requirements

- Health professional: MPH with strong public health/primary health care background and strong management experience. - At least 2-3 years of international experience in implementing and managing NGO health programs, preferably in complex humanitarian and/or emergency settings. - Ability and flexibility to understand the cultural and political environment and to work well with the local health representatives. - Previous experience supervising and managing a multi-disciplinary team in a cross-cultural setting - Demonstrated experience in capacity building and mentoring of national and international staff - Demonstrated experience in grant management and proposal writing - Excellent computer skills in programs such as: MS Word, Excel, PowerPoint - Must be a team player with excellent interpersonal skills and ability to work under pressure in a stressful environment, displaying patience, compassion and diplomacy. - Ability to be innovative, flexible, and adaptive. - Ability to live in challenging conditions and ability to work under difficult, high pressure situations.

Languages Requirements: Fluency in Ukrainian and English.

Female candidates are highly encouraged.

Ukrainian nationals and individuals with right to work in Europe are strongly recommended.

Standards of Professional Conduct: The IRC and IRC workers must adhere to the values and principles outlined in the IRC Way – Code of Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons and several others.

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.

IRC is an Equal Opportunity Employer IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.

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