OSCE Chief Medical Officer (S)

Background:

This position is open for secondment only and participating States are kindly reminded that all costs in relation to assignment at the Secretariat must be borne by their authorities.

Candidates should, prior to applying, verify with their respective nominating authority to which extent financial remuneration and/or benefit packages will be offered. Seconded staff members in the OSCE Secretariat and Institutions are not entitled to a Board and Lodging Allowance payable by the Organization.

The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence- and security-building measures, human rights, national minorities, democratization, policing strategies, counter-terrorism and economic and environmental activities. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis.

The OSCE Secretariat in Vienna assists the Chairmanship in its activities, and provides operational and administrative support to the field operations, and, as appropriate, to other institutions.

The Department of Human Resources (DHR) ensures that the OSCE has the human resources capacity necessary to successfully implement its mandates. DHR sets the policies and provides services in the areas of recruitment, administration of benefits and entitlements, payroll, performance management, training and ethics across the Organization.

Tasks and Responsibilities:

As the OSCE Chief Medical Officer, you will, under the general administrative supervision of the Director for Human Resources, acts as senior medical advisor for OSCE Secretariat, field operations and Institutions. More specifically, you will be responsible for:

1. Overseeing, organizing and, if necessary, performing medical examinations leading to medical clearances prior to appointment/assignment, to ascertain the fitness for work or health and physical conditions of OSCE Officials and confirm the medical condition of dependents for the purpose of administering benefits/entitlements to eligible staff/mission members, in compliance with the medical standards established;
2. Developing the OSCE policy on sick leave management, disability cases, occupational health and safety standards, preventive care, and medical evacuations;
3. In co-ordination with HR Co-ordination Officer and Policy and Employee Relations Officer, preparing and promulgating the Standard Operating Procedures (SOPs) outlining the range of medical support provided to OSCE officials and non-staff, working in OSCE duty stations, including procedures governing medical evacuation;
4. Providing expert advice to the OSCE Secretary General, Head, Security Management, the OSCE Boards, Governing Bodies or other stakeholders and working groups on security risks, social security, health and safety of OSCE staff and premises, travel and security status of duty stations, procurement and budget with regard to medical issues;
5. Liaising with the Occupational Safety and Health staff in the OSCE executive structures to exchange information and provide guidance/policy directions on a variety of medical issues and cases; overseeing, co-ordinating and advising all Occupational Safety and Health issues within the OSCE OSH framework;
6. Monitoring and supporting the implementation of the medical clearance policy, sick leave entitlement management, special maternity/paternity leaves, determination of disability cases, health and safety standards at work, preventive care measures, including vaccination campaigns when relevant, in co-operation with DHR Administration;
7. Authorizing and overseeing medical evacuations and serving as a first point of contact in case of medical emergencies during office hours for Vienna-based staff;
8. Through regular field assessments and research, collecting, issuing and disseminating information on the general medical situation and on recommended medical facilities in duty stations, regions, including identification of doctors, hospitals/medical centers, private clinics and pharmacies in the OSCE locations;
9. Collecting data on health threats in particular and timely informing OSCE Senior Management and staff in order to prepare appropriate response to any emergency;
10. Representing OSCE at meetings or discussions with external medical service providers within the area of responsibility;
11. Developing or overseeing development of user-friendly materials for staff and managers on medical matters; developing and delivering or overseeing the delivery of presentations and training or briefings to OSCE officials;
12. During budget preparation, advising the DHR on the necessary budgetary resources required medical procurement and services;
13. Preparing the correspondence, medical reports and referrals related to medical cases; enforcing the principle of confidentiality on all medical issues discussed and ensuring the maintenance and safeguard of confidential medical records;
14. Preparing extra-budgetary projects in the field of Occupational Safety and Health, as relevant;
15. Co-operating with senior medical personnel of other international organizations on occupational health related standards and policies to ensure timely and adequate communication and exchange on best practices and standards; and also in case of vaccination campaign during declared epidemics;
16. Performing other relevant duties as assigned.

For more detailed information on the structure and work of the OSCE Secretariat, please see https://www.osce.org/secretariat

Necessary Qualifications:

• Medical Doctorate (MD) with specialization in occupational medicine or a related medical specialization and experience in emergency medicine and health care management; medical license in Austria or the willingness to acquire one is an asset;
• A minimum of 10 years of relevant professional experience in medical practice, preferably dealing with occupational medicine in large national and international organizational set up with established responsibility for development of policy initiatives and management of work plan activities;
• Computer literate with practical experience with Microsoft applications, and familiarity with medical IT systems;
• Professional fluency and excellent drafting skills in English; knowledge of other OSCE working languages, especially German, is an asset;
• Ability and willingness to travel outside the duty station;
• Demonstrated gender awareness and sensitivity, and ability to integrate a gender perspective into tasks and activities;
• Ability and willingness to work as a member of a team, with people of different cultural and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity.

If you wish to apply for this position, please use the OSCE's online application link found under https://vacancies.osce.org/.

The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment with a modified job description or for a different duration.

Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see https://www.osce.org/participating-states.

The OSCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all religious, ethnic and social backgrounds.

Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.

Please be aware that the OSCE does not request payment at any stage of the application and review process.

Please apply to your relevant authorities well in advance of the deadline expiration to ensure timely processing of your application. Delayed nominations will not be considered. The OSCE can only process Secondment applications that have been nominated by participating States. For queries relating to your application, please refer to the respective delegation as listed here: https://www.osce.org/contacts/delegations.

Additional Information

• Issued by: OSCE Secretariat
• Requisition ID: SEC000290
• Contract Type: International Secondment
• Grade: S
• Job Type: Seconded
• Number of posts: 1
• Location: SEC - OSCE Secretariat, Vienna
• Issue Date: Aug 28, 2023
• Closing Date: Nov 30, 2023
• Employee Status: Fixed Term
• Schedule: Full-time
• Education Level: Master's Degree (Second-level university degree or equivalent)
• Target Start Date: 01 March 2024