Operations Officer (Vision HUB), NOB, Fixed Term, Kyiv, Ukraine, open to Ukrainian nationals only

Contract

This is a NO-2 contract. This kind of contract is known as National Professional Officers. It is normally only for nationals. It's a staff contract. More about NO-2 contracts.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, hope

https://www.unicef.org/ukraine/en

Приєднуйтесь до команди ЮНІСЕФ в Україні! - YouTube

How can you make a difference?

Organizational Context: Ukraine Country office handles annual budget of approximately US$ 750 million and all transactions such as EZHACT (DCT, Reimbursements and Direct Payments), and liquidations, raising of Fund Commitments, Sales orders, purchase requisitions and individual contracts, are processed by the VISION Hub for the office. VISION-SAP Officer (Business processes) reports to Deputy Representative Operations and is supervising processing of VISION transactions within the benchmarks and in adherence to the policies and procedures with the support of the three VISION-HUB Associates.

Purpose of the Job: Under the general supervision of the Deputy Representative Operations, ensure all relevant VISION transactions are undertaken in line with the requirements and according to the SOPs. Monitor functional Role Mapping/Table of Authority/Release strategy of UCO and manage IRC functions in coordination with sections. Provide support to the unit in all financial transactions related to HACT implementation, with particular focus on ensuring efficiency all financial transactions for field activities. Contribute to the improvement of the available SOPs, establishment of KPIs and other workflow documentation.

Key functions, accountabilities and related duties/tasks:

1. Provide technical input for the effective and efficient management of VISION transactions processing for the office. Accurate and consistent

interpretation and application of VISION/business procedures implemented to support operational work of the office.

2. Manage and lead the VISION Hub to ensure that the Hub provides timely, accurate transactions in a proactive and client focused manner.

Ensure all transactions are completed within appropriate timeline, with relevant feedback provided to requesting sections/units. Review work

distribution within the hub and supervise the Hub staff to ensure effective functioning.

3. Monitor functional Role Mapping/Table of Authority/Release strategy of UCO and manage IRC functions in coordination with sections.

Review transactions flow and recommend improvements to SOPs for improved efficiency.

4. Facilitate conduct of HACT and VISION trainings for Ukraine and Zone Offices Implementing Partners (IP) and Staff.

5. Promote VISION Hub to be a Knowledge Lab for the UCO offices. Identify issues concerning transactions and develop and support

trainings/orientation sessions/clinics to enhance knowledge and use of VISION and its tools.

Impact of Results: The work of the VISION Hub is critical to the achievement of office indicators as the Hub manages transactions processing and support smooth

programme implementation. Delay or failure to carry out timely processing could adversely affect achievement of results for children and nonadherence

to the policies and procedures will attract audit observations. Important for the office to ensure that risks and controls are managed

and this is ensured through assignment of VISION roles in line with the approved Table of Authority and monitoring of SoD violations on a

regular basis. Overall, the Hub functions support efficiency and effectiveness as well as standardization of transaction processing. The functions

listed have a direct impact on the performance scorecard for the office and achievement of results across sectors.

Impact of Results: The work of the VISION Hub is critical to the achievement of office indicators as the Hub manages transactions processing and support smooth programme implementation. Delay or failure to carry out timely processing could adversely affect achievement of results for children and nonadherence to the policies and procedures will attract audit observations. Overall, the Hub functions support efficiency and effectiveness as well as standardization of transaction processing. The functions listed have a direct impact on the performance scorecard for the office and achievement of results across sectors.

Competencies and level of proficiency required:

Care, Respect, Integrity, Trust, Accountability and Sustainability (CRITAS)

Communication (2)

Working with people (2)

Drive for results (2)

Functional Competencies:

Analyzing (2)

Applying Technical Expertise (2)

Planning and Organizing (2)

Following Instructions and Procedures (2)

Recruitment Qualifications:

Education- A university degree in one of the following fields is required: finance, accounting, business administration, economics or financial management.

Membership - or enrolled for membership - in a recognized professional accountancy body would be an advantage.

Experience:

A minimum of two year of work experience focused on transaction processing and office management is required.

Knowledge of SAP would be an advantage.

Language Requirements- Fluency in English and knowledge of local language is required.

UNICEF’s Core Values of Care, Respect, Integrity, Trust, Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic. We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements. UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.